September 9, 2025 at 6:00 PM - Newcastle Board of Education Regular Meeting
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1. Flag Salute
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2. Call to Order and Roll Call of Members
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3. Outstanding Service or Achievement Awards
Discussion:
Dr. Walker presented Ashley Evans of Oklahoma Electric Cooperative with the Community Partner Award for all the support they give Newcastle School District.
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4. Discussion and possible action on the Consent Agenda:
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Agenda of Regular Meeting of September 9, 2025
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4.B. Minutes of Regular Meeting of August 19, 2025
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4.C. Technology E-Waste
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4.D. Ms. Kelsey Corbin, Physical Education Teacher, requests permission for two(2) overnight trips to Camp Goddard for outdoor educational opportunities. They will be splitting up the 5th grade into a Blue Team attending September 16-18 and a White Team attending September 23-25 of 2025.
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4.E. Mr. Brandon Morgan, FFA Advisor, requests permission to travel to the Tulsa State Fair for overnight. Twelve (12) students will be competing in the livestock show from September 26 to October 5, 2025.
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4.F. FY25 Gifted and Talented Committee Members: Cathy Walker, LeAnn Gentry, Jenna Stewart, Jennifer Foster, April Wade, Haley Knoettgen, Colleen Brumley
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5. Discussion and possible action regarding Angel, Johnston & Blasingame, P.C. presentation of the Estimate of Needs
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Action(s):
No Action(s) have been added to this Agenda Item.
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6. Public Input
Discussion:
No Public Input
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7. Superintendent and Staff Updates:
Discussion:
Dr. Walker reported that 11 teachers qualified for the state empowerment stipend. Also, Friday night the band will march in their new band uniforms for the first time. Lastley, the construction at the High School is on schedule.
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8. Discussion and possible action regarding the Newcastle District Policy Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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8.A. Policy CFBB - Sanctioning of Parent Organizations, Booster Clubs, and Association
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8.B. CFBB-P - Administrative Operating Guideline for Sanctioning of Student Achievement Programs and Parent-Teacher Associations and Organizations
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8.C. DAA - Nondiscrimination
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8.D. DBCA - Standards of Performance and Conduct for Teachers
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8.E. DEC-R7 - Maternity Leave (Regulations)
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8.F. DO - Termination of Employment Teachers
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8.G. DOAC - Support Personnel Suspension, Demotion, Nonrenewal, or Termination
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8.H. DO - R Teacher Termination Procedures
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8.I. EFBCA-R3 - Parent/Guardian and Student Portal Use Policy
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8.J. FD - Student Residency
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8.K. FDA - Students: Enrollment Requirements
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8.L. FD-E - Student Residency Affidavits
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8.M. FE-P - Removal of Juvenile Sex Offender (Procedures)
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8.N. FE - Student Transfers
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8.O. FFACA - Administering Medication to Students
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8.P. FFACA-E1 - Medication Request and Release Form
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8.Q. FFACA-E2 - Medication and Request and Release Requirements
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8.R. FFACA-P - Student Health Plans
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8.S. FFACA-R Administering Medication to Students (Regulation)
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8.T. FFG - Reporting Suspected Child Abuse and/or Neglect
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8.U. FNC - Student Conduct
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9. Discussion and possible action on the Contract Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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9.A. FY26 Future Generations Educational Consulting, LLC for the Middle School
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10. Discussion and possible action regarding Financial Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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10.A. FY25 General Fund 11 Change Order
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10.B. FY25 Building Fund 21 Change Order
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10.C. FY25 Bond Fund 32 Change Order
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10.D. FY25 Bond Fund 39 Change Order
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10.E. General Fund 11 Encumbrances and Change Orders
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10.F. Building Fund 21 Encumbrances and Change Orders
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10.G. Bond Fund 32 Encumbrances and Change Orders
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10.H. Bond Fund 39 Encumbrances and Change Orders
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10.I. Monthly payroll and extra duty disbursement
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10.J. Purpose of Activity Fund Accounts
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10.K. Revenue Analysis-General Fund
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10.L. Revenue Expenditure Summary-Athletic
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10.M. Revenue-Expenditure Summary-Non Athletic
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10.N. Treasurer’s Report
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11. New Business
Discussion:
No new business
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12. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, pursuant to 25 O.S. Section 307 (B)(1)
Proposed executive session to discuss negotiations concerning employees and representatives of employee groups, pursuant to 25 O.S. Section 307 (B)(2) |
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13. Vote to convene or not to convene in executive session
Action(s):
No Action(s) have been added to this Agenda Item.
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14. Return to Open Session
Discussion:
Returned to Open Session at 8:13pm. Dr. Walker, Mr. Ron Lock, Ms. Valory Dalton and Mr. Jeremy Gilbertson were in executive session and no votes were taken.
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15. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A
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Action(s):
No Action(s) have been added to this Agenda Item.
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16. Adjournment
Discussion:
Meeting adjourned at 8:14pm by Mr. Jeremy Gilbertson
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