October 10, 2023 at 6:00 PM - Newcastle Board of Education Regular Meeting
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1. Flag Salute
Discussion:
Elementary Character Crew Lead the Flag Salute.
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2. Call to Order and Roll Call of Members
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3. Outstanding Service or Achievement Awards
Discussion:
Mr. Brent Hodges presented Mr. Coach Crossley with an 1100 win trophy and gave his numerous accolades over the years at Newcastle High School.
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4. Discussion and possible action on the Consent Agenda:
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Agenda of Regular Meeting of October 10, 2023
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4.B. Minutes of Special Meeting of September 27, 2023
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4.C. Minutes of Special Meeting of September 20, 2023
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4.D. Minutes of Regular Meeting of September 12, 2023
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4.E. Middle School Surplus List
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4.F. Transportation Surplus
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4.G. District Parent Engagement Guidelines
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4.H. Mr. Ryan Siebert, High School Band Director, requests permission for an overnight stay to attend the Shortgrass Honor Band on January 5th and 6th, with the students who are chosen from auditions. They will participate in two days of rehearsal and a final performance at Weatherford, OK.
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4.I. Mr. Ryan Siebert, High School Band Director, requests permission for an overnight stay to attend the Oklahoma All-State Band Conference and Clinic, on January 17th-20th, with the students who are chosen from auditions. They will attend the clinic and perform a final concert with the Oklahoma All-State Band at Weatherford, OK.
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4.J. Mr. Ryan Siebert, High School Band Director, requests permission for an overnight stay to attend the SWOBDA All-Region Honor Band on February 2nd and 3rd, with the students who are chosen from auditions. They will participate in two days of rehearsal and a final performance at Weatherford, OK.
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5. Newcastle School Data, College Readiness, Remediation and Drop Out Information presented by Mr. Adam Hull, Newcastle High School Principal
Discussion:
Newcastle High School Principal, Adam Hull reported on the data regarding the College Readiness, Remediation and Drop Out Reports for the school.
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6. Public Input
Discussion:
No Public Input
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7. Superintendent and Staff Updates:
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7.A. Dr. Cathy Walker, Superintendent
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7.A.I. Bond Update
Discussion:
Dr. Walker reported on the Bond Projects. The Committee will be looking into air conditioning for the offices and locker rooms in the High School Gym.
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7.B. Mr. Ryan McLaughlin, Elementary Principal
Discussion:
Mr. Ryan McLaughlin reported on the Elementary CSI progress for this year as well as additional professional development for teachers and increased student involvement and opportunities.
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8. Discussion and possible vote to accept the Altria Government Entity Settlement Agreement, on the District’s claims against JUUL Labs, Inc, and to authorize the Superintendent to sign all documents related to the settlement.
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Action(s):
No Action(s) have been added to this Agenda Item.
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9. Discussion and possible action on the Newcastle School District New Policy Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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9.A. Policy EFA School Library Media Center
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9.B. Policy EFA-E1 Request for reconsideration of Library Material
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9.C. Policy EFA-R1 School Library Media Center Selection of Materials (Regulation)
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9.D. Policy EMC Graduation Policy
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9.E. Policy FE Student Transfers
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10. Discussion and possible action on the Old Policy Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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10.A. Policy EL Curriculum and Instruction
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10.B. Suspension of Policy ED-R1 Grading, Promotion, Retention, and Graduation Dress Code for Graduation
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10.C. Policy EB Admission, Residency, Placement, Transfer, and Withdrawal
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11. Discussion and possible action to pass the 2023-2024 School Board Election Resolution
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding renting two portable restrooms, from Rolling Thrones with weekly pump outs for $6,600.00 per month
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Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action regarding the bond fund allocation in the amount of $5,571.067.00 for construction of the Newcastle Middle School Project. Summary Estimate attached.
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Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible action on the Contract Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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14.A. Laticia Dawn Vacca, Certified School Psychologist, for School Psychological Services
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14.B. FY24 City of Newcastle Interlocal Agreement
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14.C. FY24 PRO-VISION Cloud Connect Service Contract for Bus Videos
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15. Discussion and possible action regarding Financial Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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15.A. General Fund 11 Encumbrances and Change Orders
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15.B. Building Fund 21 Encumbrances and Change Orders
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15.C. Bond Fund 39 Encumbrances and Change Orders
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15.D. Monthly payroll and extra duty disbursement
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15.E. Purpose of Activity Fund Accounts
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15.F. Revenue Analysis-General Fund
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15.G. Revenue Expenditure Summary-Athletic
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15.H. Revenue-Expenditure Summary-Non Athletic
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15.I. Treasurer’s Report
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16. New Business
Discussion:
No new Business.
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17. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, and conducting the Superintendent's Evaluation, pursuant to 25 O.S. Section 307 (B)(1)
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18. Vote to convene or not to convene in executive session
Action(s):
No Action(s) have been added to this Agenda Item.
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19. Return to Open Session
Discussion:
Returned to Open Session at 7:57PM. Dr. Cathy Walker, Mr. Jeff Dingee, Mr. Darrin Abel, Ms. Tiffany Elcyzyn, and Mr. John Maker were in the executive session and no votes were taken.
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20. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A
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Action(s):
No Action(s) have been added to this Agenda Item.
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21. Adjournment
Discussion:
The meeting was adjourned at 7:58PM by Mr. John Maker.
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