March 11, 2024 at 7:00 PM - Harrah Board of Education Regular Meeting
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Call to Order/Roll Call to Establish a Quorum
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Discussion:
Others Present: Paul Blessington, Superintendent, and Leslie Hobaugh, Minutes Clerk Visitors Present: Shawna Keene, Scott Renger, Mitch Johnson, Emily Duren, Ryan McDonald, Mike McAfee, Guy Worth, Ian Morse, David Hairell, Ashley Walker and John Martin. Others may have been present but did not sign the register or the signatures were unreadable. |
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Principal/Director Reports
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Consent Agenda
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No Action(s) have been added to this Agenda Item.
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Minutes of the February 12, 2024 Regular Board Meeting
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General Fund #678 to #727, payroll #50320 to #50325, change orders and financial summary
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Building Fund #10 and financial summary
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Child Nutrition Fund change order and financial summary
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Activity Fund Summary Report, Activity Requests and Transfer Requests
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Treasurer's Report
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Monthly Comparison Report
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Superintendent's Report/Announcements
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Student Enrollment
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Discussion:
The student enrollment as of March 1, 2024, is 2,058 students. This is 85 fewer students than this time last year.
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Roof report update
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Discussion:
The all-sports locker room is almost complete. They will begin on the bus barn roof as soon as they finish. It should only take about 20 days. The last project will be the middle school roof, which is expected to begin in the third week of May and continue through the summer. The middle school gym floor will be repaired on March 15, 2024. They are still working on the details for the Russell Babb intercom.
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Items to be Considered by the Board
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Board to consider and take action upon a Resolution authorizing the leasing of certain real property to the Oklahoma County Finance Authority, and authorizing the President, Clerk, and Superintendent to execute any and all documents related to the Ground Lease Agreement and the transaction.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The board will authorize entering into a Ground lease with the Oklahoma County Finance Authority. This is a lease of the school's property that is being improved to the Authority to allow the improvements to be made by the Authority.
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Board to consider and take action upon a Resolution authorizing the acceptance of a Sublease Agreement whereby the Oklahoma County Finance Authority will sublease certain real property and improvements thereto to the district and authorizing and directing the President, Clerk, and Superintendent to execute any and all documents related to the Sublease Agreement and the transaction.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This resolution makes the board authorized to enter into a Sublease with the Oklahoma County Finance Authority. This is a lease of the improvements being made to the school's property, whereby we will acquire the improvements from the authority over the term of the lease.
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Discuss and take possible action regarding bids for the wrestling facility as presented by Timberlake Construction.
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Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Blessington recommended the board approve the base bids and all three alternates. Base bids - $1,726,637.84, Alternate1 - pony wall - $47,192.93, Alternate 2 - front canopy fascia and add signage - $14,487.36, and Alternate 3 - paint building - $10,200. The wrestling mats for the space will be rebid. Construction will begin in April. This does not include the roof, construction management fees or architect fees.
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Discuss and take possible action regarding purchasing new high school pool equipment.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Shipley from Cardinal Pool inspected the upstairs and downstairs in the pool area. It's an old system with leaks that need to be repaired. He addressed the board about installing all the new pool equipment, fixing the floor, and doing a milk acid wash on the inside of the poo. The cost would be $69,022.
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Discuss and take possible action on purchasing a tractor for use in the district.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Three bids were received: Kubota Great Plains Shawnee - $38,176.87, Central New Holland - $38,397.50 and John Deere - $39,298.00.
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Discuss and take possible action on contracting with Municipal Accounting Systems for Student Information, Gradebook, Cafeteria and Financial Software for the 2024-2025 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This software is used throughout the district for financial, student and cafeteria purposes.
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Discuss and take possible action to approve the contract with S & B CPA's and Associates LLC to perform the 2023-2024 financial audit.
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No Action(s) have been added to this Agenda Item.
Discussion:
This is an annual requirement.
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Discuss and take possible action to contract with OKTLE for evaluation services for the 2024-2025 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discuss and take possible action on the agreement with the Oklahoma Department of Rehabilitation Services for the School to Work Program for the 2024-2025 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Shawna Keene, Special Services Director, reported that this agreement is approved on a yearly basis. Students have the opportunity to work and get paid for their services. The Department of Rehabilitation Services reimburses the school.
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Discuss and take possible action regarding the agreement with Tri-City Youth & Family Center's First Time Offender Program.
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No Action(s) have been added to this Agenda Item.
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Discuss and take possible action to declare two buildings located at 20670 and 20660 Walker Street as surplus.
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Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The district needs to declare the buildings as surplus before they can sell the properties.
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Discuss and take possible action to declare Harrah High School items as surplus.
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Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The high school had 18 science tables declared surplus.
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Discuss and take possible action on New and Revised Policies: New - CKAJ School Security Surveillance Cameras, EIAD Parent-Teacher Conferences; REVISED: CKC-R1 Fire Drills Rules and Procedures, CKC-R2 Tornado Drills Rules and Procedures, EHBDBA Parent Participation in the School District, EMDB Flags, EMI Moment of Silence.
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Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to convene or not to convene into executive session pursuant to 25 O.S. Section 307 (B)(1) to discuss the employment of those employees listed on Exhibit A and B.
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No Action(s) have been added to this Agenda Item.
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Acknowledge return to open session. Executive session compliance statement.
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Discuss and take possible action to rehire certified staff and hire new staff for the 2024-2025 school year as listed on Exhibit A.
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Action(s):
No Action(s) have been added to this Agenda Item.
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Discuss and take possible action to employ support personnel, extra duty assignments, and substitutes for the 2023-2024 school year as listed on Exhibit B.
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Action(s):
No Action(s) have been added to this Agenda Item.
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New Business (Items not known at the time of Agenda preparation.)
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Announcements
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The Board will vote to adjourn.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The meeting adjourned at 8:10 p.m. |
