May 12, 2025 at 7:00 PM - Regular Meeting
| Regular Board | |
| Attendance Taken on 5/12/2025 at 7:01 PM | |
| Wanese Butler | Present |
| Delfino Flores | Present |
| Victor Galvan | Absent |
| Olivia Hill | Absent |
| John Mullenax | Present |
| David Rector | Present |
| Terry Stansberry | Present |
| Present: 5, Absent: 2 | |
| Minutes | |
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I. Opening Ceremony
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I.A. Call to Order
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I.B. Declaration of Quorum
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I.C. Pledges of Allegiance
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I.D. Invocation
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II. Public Testimony
Description:
Pursuant to Board policy BED, the Board will allow every person who wishes to address the board on an agenda item to do so before the board’s consideration of the item. The Board shall not deliberate regarding any subject that is not included on the agenda posted with notice of this meeting. This is a time for the Board to stop, look, and listen to public comments. Each speaker will be allowed three minutes to address the Board. We ask that speakers refrain from comments about any District employee without proper due process.
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III. Oath of Office for Newly Elected Board Members
Description:
The Oath of Office will be administered to the newly elected board members by Bertha Morales, Notary Public.
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IV. District Recognitions
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IV.A. Panthers and Employees of the Month
Description:
The Panthers and Employees of the Month will be presented.
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IV.B. Aransas Pass High School Valedictorian and Salutatorian
Presenter:
Principal, Joshua Rombs
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IV.C. Aransas Pass High School Welding State Qualifiers and Teachers
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IV.D. Charlie Marshall Elementary Spelling Bee and Science Fair Winners
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V. Presentations
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V.A. Presentation on Proposed Partnership Agreement between APISD and Head Start Program
Presenter:
Acting Superintendent-Wayne Bennett
Description:
The administration is seeking partnership with Headstart to promote early child literacy. This partnership will allow Headstart students to enroll with APISD. This would likely generate additional ADA funding at an estimated amount of $124K.(Net funding) The District is anticipating an additional full classroom at Faulk Elementary of 4 year old students as well as 2- 3 year old student classrooms at Kieberger location.
The Headstart program will be providing staffing for such classrooms. The District, in order to gain ADA will be providing teachers for these classrooms. A small portion of rental income is included in the agreement. |
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V.B. Presentation on Aransas Pass ISD Athletic Facilities and Equipment
Presenter:
Athletic Director, Richard Davis
Description:
The Athletic Presentation will be provided by Athletic Director Richard Davis to discuss facility and equipment updates.
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VI. Superintendent's Report
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VI.A. Enrollment and Attendance Report
Description:
The attendance and enrollment report from April 8th - May 5th, and year-to-date information, has been provided.
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VI.B. Calendar of Upcoming Events
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VI.C. Balance Scorecard
Presenter:
Acting Superintendent-Wayne Bennett
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VII. Financial Reports
Presenter:
Director of Business and Finance, Melinda Chapa
Description:
The following finacial reports for April 2025 have been provided for information:
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VII.A. Accounts Payable
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VII.B. Budget Status
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VII.C. Tax Report
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VII.D. Preliminary Budget Planning for 2025-2026 school year
Description:
Included is a powerpoint presentation for your review. The budget planning for next year is still in the initial stage since we do not know what legislation changes will be adopted.
Legislation session ends June 5, 2025. Administration will continue with Budget workshops as new information becomes available. |
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VII.E. Grants for 2025-2026 (LASO Funding $200,000.00)
Presenter:
Director of Business and Finance, Melinda Chapa
Description:
This grant would provide District with $200,000.00 of grant funds. 50% is required to be allocated to TEA provider. This grant will be used for Middle school Math including Algebra.
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VIII. Board Updates and Topics for Future Meetings
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VIII.A. Legislative Update regarding Public Education
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VIII.B. Request for Future Topics
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VIII.C. Update School Board Calendar
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IX. Consent Agenda
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IX.A. Consider and Approve the Minutes of the Regular Board Meeting April 14,2025
Description:
Action(s):
No Action(s) have been added to this Agenda Item.
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IX.B. Consider and Approve the Minutes of the Special Board Meeting on April 30,2025
Description:
Consider and Approve the Minutes of the Special Board Meeting April 30,2025
Action(s):
No Action(s) have been added to this Agenda Item.
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IX.C. Consider and Approve the Memorandum of Understanding between Aransas Pass ISD and Education to Employment Partners to Continue Existing Postsecondary Advising Program
Description:
The memorandum of understanding between the District and Engagement to Employment Partners (E2E) has been provided for consideration. The agreement with E2E is in relation to the Postsecondary Success Program, which is designed to increase the number of students enrolling and succeeding in postsecondary education, which includes college, vocational training, apprenticeships, and military service. The program places an experienced, dedicated advisor on the high school campus who will provide mentoring and advising services. The advisor for APHS is Alida Helgerman.
Action(s):
No Action(s) have been added to this Agenda Item.
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X. Action Agenda
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X.A. Consider and Approve an Intercom System as part of the Safety Plan at Kieberger location
Action(s):
No Action(s) have been added to this Agenda Item.
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X.B. Consider and Approve Special Ed Bus purchase for the 2025-2026 School Year
Presenter:
Director of Business and Finance-Melinda Chapa
Description:
This purchase will be for the 2025-2026 school year. Due to the long wait time for school bus orders, the District is requesting approval to place an order now for next year. This is for the purchase of a SPED - 14 passenger bus with lift. The cost will be $104,758.00. Longhorn Bus Sales is an approved vendor through BuyBoard.
Our current SPED bus is a 2010 model which is currently not working. Repair costs would be significantly high to make such repairs in addition to adding a new wheelchair lift.
Action(s):
No Action(s) have been added to this Agenda Item.
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X.C. Consider and Approve District Logo
Action(s):
No Action(s) have been added to this Agenda Item.
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X.D. Consider and Approve Two Serving Lines for the A.C.Blunt Middle School Cafeteria
Presenter:
Director of Business and Finance-Melinda Chapa
Description:
The Food Service Department is needing to replace two existing serving lines on the AC Blunt Middle School. Proposals were requested from BuyBoard vendors. Mission Restaurant Supply proposal amount of $245,881.28 will be paid out of excess food service fund balance. The equipment purchase for the District has been approved by the Texas Department of Agriculture.
Action(s):
No Action(s) have been added to this Agenda Item.
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X.E. Consider and Approve Dining Room Tables and High Tops Tables at APHS Cafeteria
Presenter:
Director of Business and Finance-Melinda Chapa
Description:
The Food Service Department is needing to replace dining room tables & high top tables for Aransas Pass High School. Proposals were requested from BuyBoard vendors. Mission Restaurant Supply proposal amount of $94,198.20 will be paid out of the excess food service fund balance. The equipment purchase for the District has been approved by the Texas Department of Agriculture.
Action(s):
No Action(s) have been added to this Agenda Item.
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X.F. Consider and Approve Additional Serving Line and Oven at Charlie Marshall Elementary Cafeteria
Presenter:
Director of Business and Finance-Melinda Chapa
Description:
The Food Service Department is needing to replace add an additional serving line and combo oven at Charlie Marshall Elementary Campus.. Proposals were requested from BuyBoard vendors. Jean Restaurant Supply proposal amount of $150,196.07 will be paid out of the excess food service fund balance. The equipment purchase for the District has been approved by the Texas Department of Agriculture.
Action(s):
No Action(s) have been added to this Agenda Item.
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X.G. Consider and Approve Change of Government Municipal Advisor-Live Oak Finance, LLC
Presenter:
Director of Business and Finance-Melinda Chapa
Description:
Our current government municipal advisor is Dusty Traylor with RBC Capital Markets. Administration is seeking to change advisors and work with Live Oak Public Finance, LLC since they offer additional professional advisory services to include tax rate management, calculations and discussions with the District to understand their options and the impact of their tax rate such as:
Most of these services are not currently being provided by our current financial advisor.
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X.H. Consider and Approve Skyward HR/Business software system for the 2025-2026 school year
Presenter:
Director of Business and Finance-Melinda Chapa
Description:
This item is being requested to align software with our current student Skyward software and also the new PEIMS - TSDS software application. The cost for training services shall be broken up into 2 yrs. The total cost for training services is $79,004.00 with a site license of $20,511.00 annually. This site license will replace Ascender site license cost.
We currently have the amount for training services available in our current budget as we have recently finished with the student Skyward software training.
Action(s):
No Action(s) have been added to this Agenda Item.
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X.I. Consider and approve Naming Facilities and Memorial Designations Policy for Implementation
Action(s):
No Action(s) have been added to this Agenda Item.
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X.J. Consider and Approve Overpayment of Prior Year Funding from SHARS Program
Presenter:
Director of Business and Finance-Melinda Chapa
Description:
The district received notice of audit adjustment for the SHARS program for the years 2017 and 2023 of an overpayment of funds in the amount of $94,605.79. Previously, the District received reimbursement of Medicaid funding for services provided to students which have now been considered unallowable.
Action(s):
No Action(s) have been added to this Agenda Item.
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X.K. Consider and Approve Budget Amendment #9
Presenter:
Director of Business and Finance-Melinda Chapa
Description:
This budget amendment includes funding from fund balance as these funds were previously received in prior years in the amount of $94,605.79.
Action(s):
No Action(s) have been added to this Agenda Item.
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X.L. Consider and Approve Partnership through MOU between Community Services and Development Community Action Corporation of South Texas (CACOST) Head Start and APISD
Description:
The administration is seeking partnership with Headstart to promote early child literacy. This partnership will allow Headstart students to enroll with APISD. This would likely generate additional ADA funding at an estimated amount of $124K. The District is anticipating an additional full classroom at Faulk's elementary of 4 yr old students as well as 2- 3 yr. old student classrooms at Kieberger location.
The Headstart program will be providing staffing for such classrooms. The District, in order to gain ADA will be providing teachers for these classrooms. A small portion of rental income is included in the agreement.
Action(s):
No Action(s) have been added to this Agenda Item.
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XI. Convene in Executive Session as Authorized by the Texas Open Meetings Act, Texas Government Code 551.001 et seq.,
Concerning Any and All Purposes Permitted by the Act:
Description:
Convene in Executive Session as Authorized by the Texas Open Meetings Act, Texas Government Code 551.001 et seq.,
Concerning Any and All Purposes Permitted by the Act:
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XII. Reconvene in Open Session and Act On Any Items Requiring Action from Closed Session
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XII.A. Consider and Approve Leadership Transition Plans, including Superintendent Position
Action(s):
No Action(s) have been added to this Agenda Item.
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XII.B. Consider and Approve New Hire
Action(s):
No Action(s) have been added to this Agenda Item.
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XII.C. Consider and Approve Resignations
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XII.D. Consider and Approve Purchase of Security Supplies
Action(s):
No Action(s) have been added to this Agenda Item.
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XII.E. Consider and Approve Security Renewal Contract
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XIII. Reorganization of the Board
Description:
Policy BDAA Legal requires that at the first meeting after each election and qualification of Board members, the members of the Board shall organize by selecting: 1. A president, who shall be a member of the Board. 2. A secretary, who may or may not be a member of the Board. 3. Such other officers and committees as the Board may deem necessary. The Acting Superintendent will assume the responsibility of receiving the motions for nominations for this agenda item.
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XIV. Adjourn
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