June 30, 2020 at 4:30 PM - Facilities Committee Meeting
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I. Facilities Update
Discussion:
The Facilites Committee met June 30, 2020 at 4:30 p.m. in the conference room of the Central Office. Under the continued provisions of the State Executive Order to protect the safety and welfare of the public, the meeting was closed to the public. In order to maintain transparency, the meeting was livestreamed . The livestream link was available on the website, www.wcde.org. Those present were Facilties Committee Chairman Jason Day, Todd Ganger, Keith Ervin, Director William Flanary, Maintenance Supervisor Phillip Patrick. Also in attendance by electronic means were Mitch Meredith and Chad Fleenor. Committee members Annette Buchanan and David Hammond were absent.
Mr. Day called the meeting to order. Mr. Day thanked the representatives from Johnson Controls, Energy Systems Group, Wesco, and Siemens who were joining the meeting via electronically. The groups had submitted proposals for energy savings contracts. Mr. Day requested, due to the small amount of time to review the proposals, to allow Board members to take home, study and meet again in a couple of weeks to collaborate . The Board will discuss a date set for considering a final plan. Mr. Day presented a plan provided by Hutton & Associates on the brick issue at Gray Elementary School. Mr. Ganger moved to proceed with the brick repair project and obtain an estimate in order to move forward and make a request to the County Commission HEW Committee for funding. Mr. Day seconded the motion which carried without opposition on voice vote. The Committee recommends approval. Mr. Day expressed financial support needed in keeping the old Boones Creek Elementary feasible if the state is not going to purchase the building as planned. Mr. Ganger moved for Director Flanary to make a request to HEW for assistance in operation cost of old Boones Creek Elementary until the TCAT situation is decided. Mr. Patrick seconded the motion which carried on voice vote. The Committee recommends approval. Mr. Day brought for discussion studying the energy savings proposals. Mr. Patrick advised to look at what projects the company can do and how much they can do. He said each proposal has a table that shows the savings and upgrade recommendations over a 15 or 20 year period. Mr. Day asked about portables that are still in place on school sites and questioned if they are necessary. Mr. Ganger suggested Director Flanary to communicate with principals and determine what the portables are being used for. Mr. Day said the asking price of old Boones Creek Middle should be revisited. Mr. Ganger moved to open discussion regarding asking price for old Boones Creek Middle at full Board meeting on Thursday. Mr. Day seconded the motion. Mr. Fleenor suggested putting it on auction for 10 day period. Mr. Day asked when does the Board need to think about what going to do with Midway and Asbury upon the opening of the new Jonesborough School. Director Flanary suggested 8-9 months prior to the opening of the new school. Mr. Ganger's motion carried without opposition on voice vote. The Committee recommends approval. Mr. Patrick provided a facilities update. (see attached) Mr. Ervin asked about the current bat situation in the gym at Lamar Elementary. Dr. Flanary shared he is going to ask the Board to approve for a state emergency in order to obtain a professional service for bat removal in the gym at Lamar. The meeting was adjourned.
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