March 12, 2025 at 5:30 PM - Regular Board Meeting

1. Call to order of members present

2. Hearing of the Public

3. Recognition of the following: 

• High School Academic Team

4. Superintendent's Report:

4.A. Counselor's Report 

4.B. District Financials

4.C. Discussion and possible vote to change the current 2024-2025 school calendar and add April 4, 2025 as a regular school day. 

5. Consent Agenda: All of the following items which concern reports and items of a routine nature normally approved at board meetings will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

5.A. Minutes of the regular meeting of February 5, 2025.

5.B. Review Activity Fund Reports.

5.C. Invest Idle Funds.

5.D. Agenda posted as prescribed by law.

5.E. Financials
     1. General Fund (11) POs # 569 - 606
     2. Building Fund (21) POs # 16- 18 
     3. Gift Fund (81) PO#: 1

6. Business Items:

6.A. Discussion about Chisholm Solar Project. 

6.B. Board to consider and take action on the employment of Stephen L. Smith Corp.
as financial consultants to the School District, for the fiscal year 2024-2025.

6.C. Board to consider and take possible action, in the absence of the
President and/or Clerk, to appoint an acting President and/or acting Clerk
for the School District to execute any and all documents pertaining to
setting the maturities, date, time and place of the bond sale.

6.D. Board to consider and take action on a resolution determining the
maturities of, and setting a date, time and place for the sale of the
$2,470,000 Taxable Combined Purpose Building Bonds of this School
District, and designating bond counsel for this issuance of bonds.

6.E. Discussion and possible vote to approve Visa purchasing credit card with Arvest Bank/Arvest Credit Card. 

6.F. Discussion and possible vote to approve the following policies:

1. Flags Policy
2. Parent Participation in the School District
3. Transfer Policy

6.G. Discussion and possible vote to approve the contract with Employee Evaluation Systems, Inc., to provide teacher and support evaluation software for the 2025-2026 school year.

6.H. Discussion and possible vote to approve Barlow Education Services to assist in Federal Programs Management. 

6.I. Discussion and possible vote to approve transferring $12,000.00 from #902 Child Nutrition into #904 Paragon Activity Account.

6.J. Discussion and possible vote to approve transferring $3,807.85 from Cowboy Bank account number ending in 1194 to #902 Child Nutrition.

6.K. Discussion and possible vote to approve closing the School Lunch Account at Cowboy Bank account ending in 1194.

6.L. Discussion and possible vote to approve the Technology Surplus 

6.M. Notification of resignations as listed on Attachment "A" and as approved by the Superintendent.

6.N. Proposed Executive Session to discuss and, after returning to open session, take possible action on the proposed items. 25 O.S. §307 (B)(1). Discussion of the following matters is proposed:
     1. Employment of personnel listed on Attachment "B"
 

6.O. Vote to convene in Executive Session.

6.P. Return to Open Session.

6.Q. Executive Session compliance announcement

6.R. Vote to offer employment to those listed in "Attachment B" for the 2024-2025 school year. 

6.S. Discussion and possible vote to approve the following teachers as adjunct teachers for the 2024-2025 school year. 

1. Kathleen Radcliffe- 2nd Grade 
2. Cameron Conder - CHS OK History

6.T. Discussion and possible vote to approve the modification of contractual duties for Brett Barnes.

7. New Business

8. Adjourn Meeting