July 15, 2024 at 6:30 PM - Owasso Board of Education Regular Meeting
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I. Call to Order and Roll Call
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II. Pledge of Allegiance
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III. Reports to the Board
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III.A. Superintendent - Dr. Margaret Coates
Discussion:
Dr. Coates gave a brief legislative update stating there are 46 new laws impacting public education and 26 new Oklahoma State Department of Education Agency rules. District administrators will be working to ensure our district employees know what those new laws are and that we are in compliance for the upcoming school year.
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III.B. Teaching and Learning - Mr. Mark Officer
Discussion:
Mr. Officer welcomed Dr. Vann to her first meeting in her new role as a Director of Instructional Services. He reported the new text book adoption series would be arriving soon. In Special Services, the summer camp for CREOKS had 80 attendees. Over 130 Owasso Fine Arts students attended the University of Arkansas music camp last week.
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III.C. District Services - Mr. Kerwin Koerner
Discussion:
Mr. Koerner gave an update on some of the construction projects. The ticket booths, restrooms, concessions and storage buildings at the track renovation are beginning to go up. The construction company will ensure the availability of the facilities for students' activities during the construction process.
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III.D. Continuous Strategic Improvement (CSI) 2023-2024 Review: Dr. Margaret Coates
Discussion:
Dr. Coates gave a year-end recap of the Continuous Strategic Improvement plan. She shared that the 4 Goal areas will remain the same over the next 5 years, but the objectives, initiatives and action steps will change from year to year as we progress through the plan. Goal Area #1 is Ram Achievement and Enrichment, Goal Area #2 is Ram Team, Goal Area #3 is Ram Community Culture and Goal Area #4 is Ram Resources. Over all, for the 2023-2024 school year there were 7 objectives, 12 initiatives and 63 action steps were completed.
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IV. Comments from the Public Regarding Agenda Items
Each individual will have five (5) minutes to share their remarks related to the specific agenda item identified by the individual when signing up to speak. The total time allotted to comments from the public regarding the agenda will not exceed fifteen (15) minutes.
Discussion:
There were no comments from the public regarding agenda items. |
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V. Consent Agenda: Board to consider and take possible action on the following consent agenda items. (Dr. Coates)
Action(s):
No Action(s) have been added to this Agenda Item.
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V.A. Minutes of Regular Meeting June 10, 2024
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V.B. Minutes of Special Meeting June 26, 2024
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V.C. Teaching and Learning
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V.C.i. License Agreement with NoRedink for grades 6-12 secondary writing and grammar for the 2025-2027 school year at a total cost of $142,525.00 to be paid in annual installments as outlined in the attachment and authorize the Superintendent or designee to execute the License Agreement
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V.C.ii. Roger Billings Rescue Grant Form with Acellus for the Owasso 8th Grade Center, Owasso High School, Owasso Ram Academy and Owasso Public Schools for the 2024- 2025 school year for a grant in the amount $326,000.00 as outlined in the attachment and authorize the Superintendent or designee to execute the Rogers Billing Rescue Grant
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V.C.iii. License contract renewal quote and addendum for Thinkmap Inc. dba Vocabulary.com to access learning platform, teacher tools, vocab jams and detailed reporting for the 2024-2025 school year at a cost of $25.000.00, as outlined in the attachment and authorize the Superintendent or designee to execute the license contract renewal quote and addendum
Attachments:
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V.C.iv. Agreement with The University of Tulsa, to provide practicum setting in the interest of Speech-Language Pathology for the 2024-2025 school year at no cost to the District and authorize the Superintendent or designee to execute the Agreement
Attachments:
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V.C.v. Contract with Superior Vision Consulting, LLC, to provide direct or consultant services for visually impaired students for the 2024-2025 school year at a cost outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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V.C.vi. Partner School Agreement with University of Central Oklahoma for teacher candidates enrolled in education courses involving clinical experiences and/or student teaching for the 2024-2025 school year at a cost of -0-, as outlined in the attachment and authorize the Superintendent or designee to execute the Partner School Agreement
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V.C.vii. Site Reading License Quote with Istation for 9 elementary sites to access screener/diagnostic tool for the 2024-2025 school year at a cost of $106,263.00, as outlined in the attachment and authorize the Superintendent or designee to execute the Quote License
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V.C.viii. Memorandum of Understanding with CREOKS Mental Health Services, Inc., to provide group and individual counseling and other services for the 2024-2025 school year at no cost to the District and authorizes the Superintendent or designee to execute the Agreement
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V.D. District Services
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V.D.i. Proposed 2024-2025 Owasso Public Schools meal prices as outlined in the attachment
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V.D.ii. Service Agreement with Commercial Power Solutions for scheduled maintenance inspections for the 2024-2025 school year at a cost of $930.00 per year as outlined in the attachment, and authorize the Superintendent or designee to execute the Contract
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V.E. Technology
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V.E.i. Current capacity numbers for transfer students
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V.F. Finance
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V.F.i. Purchase orders (encumbrances) and changes to encumbrances for June 2024
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Discussion:
2024-2025 General Fund #1-340 (Vendors) $3,906,834.80
2024-2025 Building Fund #1-63 (Vendors) $5,195,558.00 2024-2025 Child Nutrition Fund #1-25 (Vendors) $2,146,100.00 2024-2025 Bond Fund 31 #1-196 (Vendors) $13,759,269.81 |
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V.F.ii. Activity Financial Report for June 2024
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V.F.iii. Activity Account Budgets
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V.F.iv. Advertising Agreement/Contract with TTCU Federal Credit Union for the 2024-2025 school year at a donation of $5,000, as outlined in the attachment and authorize the Superintendent or designee to execute the Advertising Agreement
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V.F.v. Service Contract with Tulsa Bone & Joint Associates, P.C. and Saint Francis Health System, Inc. for donation of time, services and resources to operate a comprehensive sports medicine program for the 2024-2025 school year, as outlined in the attachment and authorize the Superintendent or designee to execute the Service Contract
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V.F.vi. Advertising Agreement with Tulsa Bone & Joint Associates, P.C. and Saint Francis Health System, Inc. for the 2024-2025 school year at a donation of $15,000 each, as outlined in the attachment and authorize the Superintendent or designee to execute the Advertising Agreement
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V.G. Human Resources
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V.G.i. Transitions
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VI. Communications/Superintendent - Dr. Margaret Coates
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VI.A. Board to consider and take possible action on the 2024-2025 Negotiated Agreement with the Owasso Education Association, as outlined in the attachment, pending OWEA ratification with teachers
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Action(s):
No Action(s) have been added to this Agenda Item.
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VI.B. Board to consider and take possible action on the proposed school approved student communication application, SportsYou which is to be used by school personnel in association with Policy #1.89 at a cost of $0, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU/Contract
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII. Teaching and Learning - Mark Officer
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VII.A. Board to consider and take possible action on the License Quote with HappyNumbers.com for District Elementary Math Adoption subscription licenses for the 2024-2025 school year at a cost of $21,025.00, as outlined in the attachment and authorize the Superintendent or designee to execute the License Quote
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII.B. Board to consider and take possible action on a Financial Agreement with Ignite2Unite for a student culture workshop for the 2024-2025 school year at a cost of $3,700, as outlined in the attachment and authorize the Superintendent or designee to execute the financial agreement
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII.C. Board to review Policy # 1.70 Review of Instructional Material (Updated with 1.32 and 1.70) for first reading. Edits, changes, and additions to the policy are outlined in the attachment
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VII.D. Board to review Policy #1.32 Released Time Courses for first reading. Edits, changes, and additions to the policy are outlined in the attachment
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VII.E. Board to review Policy #5.34 (Modification) Graduation Requirements Policy for first reading. Edits, changes, and additions to the policy are outlined in the attachment
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VII.F. Board to review Policy # 5.34a Graduation Ceremony for first reading. Edits, changes, and additions to the policy are outlined in the attachment
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VII.G. Board to review Policy #1.69 Parent Rights and Public Education in Oklahoma for first reading. Edits, changes, and additions to the policy are outlined in the attachment
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VIII. District Services - Kerwin Koerner
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VIII.A. Board to consider and take possible action on a contract with Crossland Construction Company for construction management services for the Hodson Elementary safe structure addition and remodel for the Guaranteed Maximum Price (GMP) of $8,498,942 as outlined in the attachment and authorize the Superintendent or designee to execute the contract
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.B. Board to consider and take possible action on a contract with Lowry Construction Services for construction management services for the Enrollment and Technology Center remodel as outlined in the attachment and authorize the Superintendent or designee to execute the contract
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.C. Board to consider and take possible action on a contract with Lopez Lawn Care for lawn services and landscaping for the 2024-25 school year at a cost of $165,600.00, as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX. Finance - Phillip Storm
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IX.A. Board to consider and take possible action on the Treasurer's Report for June 2024
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX.B. Board to consider and take possible action on proposed new stipends for the 2024-2025 school year per the attached list.
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX.C. Board to consider and take possible action on a Contract with 918 Family Wellness for sponsorship advertising for the 2024-2025 school year at a donation of $2,000 as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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Action(s):
No Action(s) have been added to this Agenda Item.
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X. Human Resources - Lisa Johnson
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X.A. Board to review Policy #2.13 Parental Leave for certified personnel for first reading. Edits, changes, and additions to the policy are outlined in the attachment
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X.B. Board to review Policy #2.13 Parental Leave for administrators for first reading. Edits, changes, and additions to the policy are outlined in the attachment
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X.C. Board to review Policy #3.12 Parental Leave for support personnel for first reading. Edits, changes, and additions to the policy are outlined in the attachment
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X.D. Board to review Policy #2.13 Personal Leave for certified personnel for first reading. Edits, changes, and additions to the policy are outlined in the attachment
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X.E. Board to review Policy #2.13 Personal Leave for administrators for first reading. Edits, changes, and additions to the policy are outlined in the attachment
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X.F. Board to review Policy #3.12 Personal Leave for support personnel for first reading. Edits, changes, and additions to the policy are outlined in the attachment
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XI. Executive Session
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XI.A. Board to consider and take possible action to convene into executive session for the following purposes:
Action(s):
No Action(s) have been added to this Agenda Item.
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XI.B. Acknowledge return to Open Session
Discussion:
Acknowledge return to Open Session at 9:05
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XI.C. Statement of Executive Session Minutes
Discussion:
During the executive session, the members of the Board of Education who were present were Frosty Turpen, Stephanie Ruttman, Rhonda Mills Neal Kessler and Brent England. Also present during the executive session was Dr. Margaret Coates and Mr. Kerwin Koerner. During the executive session, board members discussed the appeals of denied student transfers with a review of confidential educational records and transfer requests of students whereby disclosure of any additional information could potentially violate FERPA . Nothing else was discussed, and no votes were taken. This will constitute the minutes of the executive session. |
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XII. Board to consider and take possible action to accept or overturn the decision of the Superintendent to deny transfer request of Student A
Action(s):
No Action(s) have been added to this Agenda Item.
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XIII. Board to consider and take possible action to accept or overturn the decision of Superintendent to deny transfer request of Student B
Action(s):
No Action(s) have been added to this Agenda Item.
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XIV. New Business
Discussion:
There was no new business.
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XV. Vote to Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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