June 10, 2024 at 6:30 PM - Owasso Board of Education Regular Meeting
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I. Call to Order and Roll Call
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II. Special Recognition/Pledge of Allegiance
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III. Reports to the Board
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III.A. Superintendent - Dr. Margaret Coates
Discussion:
Dr. Coates expressed gratitude and appreciation for a successful 23-24 school year. She reported SPARK summer enrichment camps are off to a great start with lots of variety being offered. The district's new website has been launched thanks to the communications department. She gave a brief legislative update stating the new intra-district transfers bill passed, and we will be working to get policies in place for that over the summer.
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III.B. Teaching and Learning - Mr. Mark Officer
Discussion:
Mr. Officer shared that there are 200 students registered for the elementary summer reading program. 250 secondary students are enrolled in the credit recovery program for the summer. Special Services in serving 11 students with special education programs and related services during the summer.
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III.C. District Services - Mr. Kerwin Koerner
Discussion:
Mr. Koerner gave a summer projects update, including replacing carpet at the 7th Grade Center, painting at Hodson Elementary and refinishing the gym floor at Stone Canyon Elementary. The summer feeding program is at Mills Elementary and is available to any student 18 years old and younger. Construction is ongoing on the track renovation project.
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III.D. Continuous Strategic Improvement (CSI) - Goal Area #4 Ram Resources: Mr. Russell Thornton
Discussion:
Mr. Thornton shared progress in Goal Area 4: Ram Resources. The district level advisory team met six times over the 23-24 school year. They identified existing student clubs and programs, determined goals and objectives for clubs and programs and researched additional clubs and programs needed to enhance student leadership. The Long Range Planning committee completed the 23-24 Long Range Facilities Planning process and there is a written plan in place. Technology recently refreshed all laptops for Administrators, upgraded 211 interactive displays and is currently vetting a new phone system. A transportation improvement plan has been implemented using a bus stop GPS system.
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IV. Comments from the Public Regarding Agenda Items
Each individual will have five (5) minutes to share their remarks related to the specific agenda item identified by the individual when signing up to speak. The total time allotted to comments from the public regarding the agenda will not exceed fifteen (15) minutes.
Discussion:
There were no comments from the public regarding agenda items. |
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V. Consent Agenda: Board to consider and take possible action on the following consent agenda items. (Dr. Coates)
Action(s):
No Action(s) have been added to this Agenda Item.
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V.A. Minutes of Regular Meeting May 13, 2024
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V.B. Teaching and Learning
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V.B.i. Out of State Student Activity Trips
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V.B.ii. Connected Kids, Inc. for the purpose of continuing a trauma-responsive early childhood program that supports the needs of young learners across nine elementary sites for the 2024-2025 school year at a cost of $62,100.00 as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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V.B.iii. Agreement with Cain's Ballroom for the Owasso High School Prom on April 12, 2025 for the 2024-2025 school year at a cost of $5,000.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
Attachments:
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V.B.iv. Agreement with Cain's Ballroom for the Owasso High School Prom on April 11, 2026 for the 2025-2026 school year at a cost of $9,000.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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V.B.v. Contract with Superior Vision Consulting for the 2024-2024 school year at a cost outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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V.B.vi. Contract with Tulsa Technology Center for Educational Services, Tulsa Tech Career Center Academy Program (TTCA) (A Dropout Recovery/Dropout Prevention Program) or Tulsa Tech Aerospace Academy Program (TTAA) for the 2024-2025 school year at a cost of $1,750.00 per student accepted for the TTAA or TTCA program as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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V.B.vii. Contract with Integrative Physical Therapy, P.C. for the 2024-2025 school year at a cost outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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V.B.viii. Contract with Beth Anne Manipella, O.T., to provide Occupation Therapy Services for the 2024-2025 school year at a cost outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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V.B.ix. Contract with Function 1st Therapies for the 2024-2025 school year at a cost outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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V.C. District Services
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V.C.i. Memorandum of Understanding (MOU) with Youth Services of Tulsa for Substance Abuse Services for the 2024-2025 school year at a cost of $5,000, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU.
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V.C.ii. Contract with ECT for district-wide Heating, Ventilation and Air Conditioning Service for the 2024-2025 school year at a cost of $550,000, as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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V.C.iii. Service agreement with American Waste Control for trash removal services for the 2024-2025 school year at a cost of $5,276.76 per month as outlined in the attachment, and authorize the Superintendent or designee to execute the Contract
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V.C.iv. Service Agreement with Schindler Elevator Corporation for elevator maintenance services for the 2024-2025 school year at a cost of $5,896.32 per year as outlined in the attachment, and authorize the Superintendent or designee to execute the Contract
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V.C.v. Service Agreement with Otis Elevator Company for elevator service and maintenance services for the 2024-2025 school year at a cost of $5,896.32 per year as outlined in the attachment, and authorize the Superintendent or designee to execute the Contract
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V.C.vi. Service Agreement with TEAM Professional Services, Inc. for drug testing services for the 2024-2025 school year at a cost as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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V.C.vii. Contract with Sodexo for Food Management Services for the 2024-2025
school year at a cost as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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V.C.viii. Contract with JD Young for Copier and Printing Maintenance Services for the 2024-2025 school year at a cost outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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V.D. Technology
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V.D.i. Current capacity numbers for transfer students
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V.E. Finance
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V.E.i. Purchase orders (encumbrances) and changes to encumbrances for May 2024
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Discussion:
2023-2024 General Fund #1696-1755 (Vendors) $46,404.63
2023-2024 General Fund Net Change Orders $475.00 2023-2024 Building Fund #88-93 Vendors) $41,400.00 2023-2024 Bond Fund 31 #415-428 (Vendors) $874,328.19 2023-2024 Bond Fund 39 #29 (Vendors) $1,000.00 |
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V.E.ii. Activity Financial Report for May 2024
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V.E.iii. Activity Account Change Requests
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V.E.iv. Activity Account Budgets 2024-2025
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V.E.v. 2024-2025 Sanctioning Applications
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V.E.vi. Consession Contracts with Owasso Boosters for the rights to operate the Concession stand for the 2024-2025 school year at a cost of 10%of the Club's concession profits, as outlined in the attachment and authorize the Superintendent or designee to execute the Concession Contract
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V.E.vii. Service Contract with Alexandria Wood, RD/LD, CDCES as a sports nutrition
consultant for the 2024-2025 school year at a cost of $10,620, as outlined in the attachment and authorize the Superintendent or designee to execute the Service Contract.
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V.E.viii. Memorandum of Understanding with KCD Enterprises for live radio broadcast of
athletic events for the 2024-2025 school year at a cost of $17,900, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU.
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V.E.ix. Memorandum of Understanding with Gallagher Talent, LLC for providing advertising rights for the Owasso Sports Network webcasts and live radio broadcasts for the 2024-2025 school year, at a donation of 50% of the gross revenues of advertising generated by the broadcasts, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU
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V.E.x. Memorandum of Understanding with Trinity Media Group, LLC dba Vype Oklahoma for media rights and usage on behalf of media advertisers and commercial sponsors for OPS for the 2024-2025 school year at a donation no less than $9,000 during the term and share revenue at 30% after the material costs are considered, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU
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V.F. Human Resources
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V.F.i. Transitions
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VI. Teaching and Learning - Mark Officer
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VI.A. Board to consider and take possible action on the proposed edits, changes, and additions to Policy #1.60 District Parent and Family Engagement Policy as outlined in the attachment
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Action(s):
No Action(s) have been added to this Agenda Item.
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VI.B. Board to consider and take possible action on the proposed edits, changes, and additions to the 2024-2025 Student Handbooks: Elementary, 6th,7th,8th Grade, Owasso Ram Academy, and Owasso High School, as outlined in the attachments
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Action(s):
No Action(s) have been added to this Agenda Item.
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VI.C. Board to consider and take possible action on the Memorandum of Understanding with American College of Education for principal/building administrator practicum experience opportunities for the 2024- 2025 school year at a cost of $0.00, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU
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Action(s):
No Action(s) have been added to this Agenda Item.
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VI.D. Board to consider and take possible action on the proposed edits, changes, and additions to the SPARK Employee Handbook, as outlined in the attachment
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Action(s):
No Action(s) have been added to this Agenda Item.
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VI.E. Board to consider and take possible action on the proposed edits, changes, and additions to the SPARK Parent Handbook, as outlined in the attachment
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Action(s):
No Action(s) have been added to this Agenda Item.
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VI.F. Board to consider and take possible action on the Commercial Services Agreements with Cox Business for analog lines for all 10 SPARK Program locations for the 2024-2025 school year at a cost of $3,000.00 annually, as outlined in the attachments and authorize the Superintendent or designee to execute the Commercial Services Agreement
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Action(s):
No Action(s) have been added to this Agenda Item.
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VI.G. Board to consider and take possible action on the Provider Agreement with Conduent for equipment for the subsidized attendees for the SPARK program for the 2024- 2025 school year at a cost of $0.00, as outlined in the attachment Provider Agreement
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII. District Services - Kerwin Koerner
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VII.A. Board to consider and take possible action on the proposed edits, changes, and additions to Policy # 5.01 Administration of Medicine to Students, as outlined in the attachment
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII. Finance - Phillip Storm
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VIII.A. Board to consider and take possible action on the Treasurer's Report for May 2024
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.B. Board to consider and take possible action on the Contract with Shielding Resources
Group, Inc. as a Volleyball Sponsor for the 2024- 2025 school year at a donation of $1,000 as outlined in the attachment and authorize the Superintendent or designee to execute the Contract.
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.C. Board to consider and take possible action on the Contract with Shielding Resources Group, Inc. for sponsorship advertising for the 2024-2025 school year at a donation of $11,000 as outlined in the attachment and authorize the Superintendent or designee to execute the Contract.
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.D. Board to consider and take possible action on a renewal quote for workers compensation insurance for fiscal year 2024-2025 at a total cost of $239,882 with Oklahoma School Assurance Group (OSAG)
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.E. Board to consider and take possible action on a renewal quote & resolution for property, casualty, and liability insurance for fiscal year 2024-2025 at a total cost of $1,763,728 with Oklahoma Schools Insurance Group (OSIG)
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.F. Board to consider and take possible action on the proposed 2024-2025 support salary schedules
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.G. Board to consider and take possible action on proposed administrative salary scales for 2024-2025
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX. Executive Session
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IX.A. Vote to convene into executive session for the purpose of discussing the hiring of one Ator Elementary Assistant Principal and one Bailey Elementary Assistant Principal as authorized by Okla.Stat.Tit.25§307(B)(1).
Action(s):
No Action(s) have been added to this Agenda Item.
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IX.B. Acknowledge return to Open Session
Discussion:
Acknowledge return to Open Session at 7:34p.m.
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IX.C. Statement of Executive Session Minutes
Discussion:
During the executive session, the members of the Board of Education who were present were Rhonda Mills, Neal Kessler and Brent England. Also present during the executive session was Dr. Margaret Coates and Mr. Mark Officer. During the executive session, board members discussed the hiring of one Ator Elementary Assistant Principal and one Bailey Elementary Assistant Principal. Nothing else was discussed, and no votes were taken. This will constitute the minutes of the executive session. |
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X. Board to consider and take possible action to hire one individual for Ator Elementary Assistant Principal
Action(s):
No Action(s) have been added to this Agenda Item.
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XI. Board to consider and take possible action to hire one individual for Bailey Elementary Assistant Principal
Action(s):
No Action(s) have been added to this Agenda Item.
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XII. New Business
Discussion:
There was no new business.
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XIII. Comments from the Public Regarding Non-Agenda Items
Each individual will have five (5) minutes to share their remarks related to the specific non-agenda item received in writing by the board minutes clerk seven (7) days prior to the board meeting date. The total time allotted to comments from the public regarding non-agenda items will not exceed fifteen (15) minutes. |
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XIII.A. Randy Peper
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XIV. Vote to Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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