May 13, 2024 at 6:30 PM - Owasso Board of Education Regular Meeting
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I. Call to Order and Roll Call
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II. Special Recognition/Pledge of Allegiance - Dr. Sarah Vann, Jeremiah Ziba and Brynlee Marler
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III. Special Recognition - Mr. Chris Barber - State Fine Arts Excellence Award Recipients
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IV. Special Recognition - Mr. Mark Officer - Ashlyn Stephenson - Academic All State
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V. Reports to the Board
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V.A. Superintendent - Dr. Margaret Coates
Discussion:
Dr. Coates reported the Communications team has been working diligently behind the scenes to launch a new district website on June 3, 2024. She shared that our E-rate funding has been approved for the 24-25 school year. Dr. Coates gave a brief legislative update which included the possibility of additional funding in the budget for education. She shared that our Negotiations team will be meeting later this week to exchange a list of items for negotiations for the 24-25 school year.
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V.B. Teaching and Learning - Mr. Mark Officer
Discussion:
The Teaching and Learning report was presented by Ashley Hearn due to Mr. Officers absence. She shared that our Kindergarten Kickstart went great and had just under 300 kids attend for pre-screening. She reported that State Testing is over and Graduation is next Tuesday. She shared that the Special Olympics send off would be on Wednesday morning. Chris Barber shared that all the Fine Arts competitions are wrapping up and our Choirs and Bands all received Superior ratings. The new Art Installation showcases the Best of Show winners.
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V.C. District Services - Mr. Kerwin Koerner
Discussion:
Mr. Koerner reported the District Services team has been working to repair a few roof leaks across the district due to the heavy volume of rain recently. He shared work tickets for leaks have decreased dramatically over the last few years. Mr. Knowlton gave a brief update on the track renovation project, noting a few of the completed milestones which include the north road subgrade, the north site storm drainage and the relocation of the lighting.
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V.D. Continuous Strategic Improvement (CSI) - Goal Area #3 Ram Community Culture - Mr. Kerwin Koerner
Discussion:
Mr. Koerner reported the school security officers at each site has been a great success and the program has been well received. Risk vulnerability assessments will continue to be reviewed each summer to provide additional information and feedback on needs. The Report and Stop Bullying Program will be expanded next year to include additional stakeholders to insure we are consistently across the district following current procedures.
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VI. Comments from the Public Regarding Agenda Items
Each individual will have five (5) minutes to share their remarks related to the specific agenda item identified by the individual when signing up to speak. The total time allotted to comments from the public regarding the agenda will not exceed fifteen (15) minutes.
Discussion:
There were no comments from the public regarding agenda items.
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VII. Consent Agenda: Board to consider and take possible action on the following consent agenda items. (Dr. Coates)
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.A. Minutes of Regular Meeting April 8, 2024
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VII.B. Minutes of Special Meeting April 22, 2024
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VII.C. Teaching and Learning
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VII.C.i. Out of State Student Activity Trips
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VII.C.ii. Memorandum of Understanding (MOU) with Horizon: Digitally Enhanced Campus for student access to Edgenuity curriculum content for the 2024-2025 school year at a cost of $40,800.00, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU
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VII.C.iii. Memorandum of Understanding (MOU) with Oral Roberts University for their Teacher Education Program for the 2024- 2025 school year at a cost of $0.00 as outlined in the attachment and authorize the Superintendent or designee to execute the MOU
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VII.C.iv. Memorandum of Understanding (MOU) with Northeastern State University for college education majors to complete their student teaching portion of their education in traditional student internships for the 2024-2025 school year at a cost of $0.00 as outlined in the attachment and authorize the Superintendent or designee to execute the MOU
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VII.C.v. Memorandum of Understanding (MOU) with Tulsa Community College for Owasso HS students to participate in the Concurrent Enrollment Program for the 2024-2025 school year at a cost of $0.00 to the school district, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU
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VII.C.vi. Agreement/Contract with Spears Travel for travel arrangements for OPS employees for the 2024-2025 school year with a fee schedule, as outlined in the attachment and authorize the Superintendent or designee to execute Agreement/Contract
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VII.C.vii. License subscription quote with Brain Pop for full access to supplemental digital curriculum modules for elementary students at our 9 elementary schools and the 6th Grade Center for the 2024-2025 school year at a cost of $36,855.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.C.viii. Student Enrollment Verification Letter for the 2024-2025 school year for our 3-year agreement with Amplified IT for Google Workspace for Education, as outlined in the attachment and authorize the Superintendent or designee to execute the letter
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VII.C.ix. License agreement with World Book for district access to Online World Book for the 2024-2025 school year at a cost of $8,643.60, as outlined in the attachment and authorize the Superintendent or designee to execute the license agreement
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VII.C.x. Memorandum of Understanding (MOU) with Oklahoma State University to provide college education majors with field/clinical experience and internships for the 2024-2025 school year at a cost of $0.00 as outlined in the attachment and authorize the Superintendent or designee to execute the MOU
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VII.C.xi. Memorandum of Understanding (MOU) with Oklahoma Baptist University for college education majors to complete their student teaching portion of their education in traditional student internships for the 2024-2025 school year at a cost of $0.00 as outlined in the attachment and authorize the Superintendent or designee to execute the MOU
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VII.C.xii. Contract agreement with Connected Kids, Inc for the purpose of continuing a trauma-responsive early childhood program that supports the needs of young learners across nine elementary sites for the 2024-2025 school year at a cost of $69,600.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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Discussion:
This item was removed from the Consent Agenda.
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VII.C.xiii. Contract with Mobilized Vision, LLC for orientation and mobility services for the 2024-2025 school year at a cost outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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VII.C.xiv. Contract with Sebastian Lantos, LLC to provide Interpreting and Translating Services for the 2024-2025 school year at a cost outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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VII.C.xv. MOU with Southwestern Oklahoma State University School Psychology Program, to provide on-site school psychology experiences to candidates who are enrolled in the Educational Specialist Degree Program in School Psychology 2024-2025 school year at a cost of $0.00 and authorize the Superintendent or designee to execute the MOU
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VII.C.xvi. MOU with Grand Mental Health to provide group and individual counseling and other services for the 2024-2025 school year at a cost of $0.00 and authorizes the Superintendent or designee to execute the Agreement
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VII.C.xvii. Memorandum of Understanding with A New Leaf, Inc. to provide the Autism Works program for students at Owasso Public Schools for the 2024-2025 school year at a cost of $0.00 as outlined in the attachment and authorize the Superintendent or designee to execute the MOU
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VII.C.xviii. Agreement with State of Oklahoma, Department of Rehabilitation Services, Transition School-To-Work: Work Study for the 2024-2025 school year at a cost of $0.00 as outlined in the attachment and authorize the Superintendent or designee to execute the Agreement
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VII.D. District Services
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VII.D.i. Memorandum of Understanding (MOU) with Owasso Police Department for School Resource Officers for the 2024-2025 school year at a cost of $160,000, as outlined in the attachment and authorizing the Superintendent or designee to execute the MOU
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VII.D.ii. Memorandum of Understanding (MOU) with Owasso Police Department for K-9 Narcotics Control for the 2024-2025 school year at a cost of $10,000, as outlined in the attachment and authorizing the Superintendent or designee to execute the MOU
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VII.D.iii. Agreement with Imperial for vending services for the 2024-2025 school year as outlined in the attachment and authorize the Superintendent or designee to execute the Agreement
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VII.D.iv. Agreement with The University of Oklahoma College of Nursing for nursing interns for the 2024-29 school years at a cost of $0.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.E. Technology
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VII.E.i. Surplus of items listed on the attachment titled Technology Surplus Items May 2024
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VII.E.ii. Quote from United Systems for renewal of support for DELL S-Series Switches for the 2024-2025 school year at a cost of $21,191.52, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.E.iii. Quote from United Systems for a 3-year renewal of licensing and support for VMWare VSphere Foundation and VMWare VSAN for VSphere Foundation and Cloud Foundation for the 2024-2027 school years at a cost of $164,547.20, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.F. Finance
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VII.F.i. Purchase orders (encumbrances) and changes to encumbrances for April 2024
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Discussion:
2023-2024 General Fund #1535-1695 (Vendors) $192,529.02
2023-2024 General Fund Net Change Orders $108.51 2023-2024 Building Fund #85-87 (Vendors) $11,500.00 2023-2024 Building Fund Net Change Orders $10,000.00 2023-2024 Child Nutrition Fund #60-64 (Vendors) $98,407.78 2023-2024 Bond Fund 31 #395-414 (Vendors) $380,373.82 2023-2024 Bond Fund 35 #9 (Vendors) $4,800.00 |
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VII.F.ii. Activity Financial Report for April 2024
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VII.F.iii. Activity Account Transfers
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VII.F.iv. Membership Dues for Oklahoma State School Board Association for the 2024-2025 school year at a cost of $5,026.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.F.v. Annual Subscription renewal with Oklahoma State School Board Association for Policy Services Subscription for the 2024-2025 school year at a cost of $1,200.00, as outlined in the attachment and authorize the Superintendent to execute the agreement
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VII.F.vi. Annual Subscription Renewal with Oklahoma State School Board Association for Assemble Meetings for the 2024-2025 school year at a cost of $3,000.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.F.vii. Employment Services Agreement with Oklahoma State School Board Association for 2024-2025 at a cost of $4,025 for unemployment claims management as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.F.viii. Contract with Frontline for Human Resources software applications for 2024-2025 at a cost of $73,272.97 as outlined in the attachment and authorize the superintendent or designee to execute the contract
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VII.F.ix. Agreement with Sylogist for Financial Accounting software applications for 2024-2025 at a cost of $44,084.26 as outlined in the attachment and authorize the superintendent or designee to execute the contract
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VII.G. Human Resources
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VII.G.i. Transitions
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VIII. Communications/Superintendent - Dr. Margaret Coates
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VIII.A. Board to consider and take possible action on the Service Agreement with Principal Matters, LLC for facilitating professional development with administrative and building leaders for the 2024 -2025 school year at a cost of $4,000, as outlined in the attachment and authorize the Superintendent or designee to execute the Service Agreement. (Dr. Coates)
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.B. Board to consider and take possible action on the Agreement with Shangri-La for professional development services for the 2024-2025 school year at a cost of $360.00, as outlined in the attachment and authorize the Superintendent or designer to execute the Agreement (Dr. Coates)
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.C. Board to consider and take possible action on the 2025-2026 School Calendar (Jordan Korphage)
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX. Teaching and Learning - Mark Officer
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IX.A. Board to review Policy #1.60 District Parent and Family Engagement Policy for first reading. Edits, changes, and additions to the policy are outlined in the attachment.
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IX.B. Board to consider and take possible action on the SPARK program Subsidy Contract Letter verifying that Melissa Zumwalt is responsible for the subsidy contract for the Owasso Public School SPARK before and after care program, as outlined in the attachment and authorize the Superintendent or designee to execute the letter
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX.C. Board to consider and take possible action on a Contract with Erica McQuiddy to provide an independent educational evaluation for an Owasso public school student at a cost outlined in the attachment and authorize the Superintendent or designee to execute the Contract and Addendum
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Action(s):
No Action(s) have been added to this Agenda Item.
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X. District Services - Kerwin Koerner
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X.A. Safe and Healthy Schools Report - Paul Croft
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X.B. Board to review Policy #5.01 Administration of Medicine to Students for first reading. Edits, changes, and additions to the policy are outlined in the attachment
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X.C. Board to consider and take possible action on the proposed edits, changes, and additions to Policy # 1.88 Therapy Dogs in Schools, as outlined in the attachment
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Action(s):
No Action(s) have been added to this Agenda Item.
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X.D. Board to consider and take possible action on the Long Range Facilities Plan for the 2023 - 2033 school years as outlined in the attachment
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Action(s):
No Action(s) have been added to this Agenda Item.
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X.E. Board to consider and take possible action on the Supplemental with Stacy Group for the 8th Grade Center Addition at 6% of the estimated project cost as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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Action(s):
No Action(s) have been added to this Agenda Item.
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X.F. Board to consider and take possible action on the Supplemental with Lowry for Enrollment and IT Center at a cost of $12,000.00, as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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Action(s):
No Action(s) have been added to this Agenda Item.
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XI. Finance - Phillip Storm
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XI.A. Board to consider and take possible action on the Treasurer's Report for April 2024
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Action(s):
No Action(s) have been added to this Agenda Item.
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XI.B. Board to consider and take possible action on proposed changes to district stipends as outlined in the attached summary
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Action(s):
No Action(s) have been added to this Agenda Item.
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XII. New Business
Discussion:
There was no new business.
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XIII. Executive Session
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XIV. Vote to convene into executive session for the purpose of discussing the hiring of one Bailey Elementary Principal and one Interim Director of Band Operations as authorized by Okla.Stat.Tit.25§307(B)(1).
Action(s):
No Action(s) have been added to this Agenda Item.
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XV. Acknowledge return to Open Session
Discussion:
Acknowledge return to Open Session at 8:02
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XVI. Statement of Executive Session Minutes
Discussion:
During the executive session, the members of the Board of Education who were present were Frosty Turpen, Rhonda Mills, Neal Kessler and Brent England. Also present during the executive session was Dr. Margaret Coates, Mark Officer. During the executive session, board members discussed the hiring of one Elementary Administrator and one Interim Band Director. Nothing else was discussed, and no votes were taken. This will constitute the minutes of the executive session.
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XVII. Board to consider and take possible action to hire one individual for Bailey Elementary Principal
Action(s):
No Action(s) have been added to this Agenda Item.
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XVIII. Board to consider and take possible action to hire one Interim Director of Band Operations
Action(s):
No Action(s) have been added to this Agenda Item.
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XIX. Vote to Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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