April 8, 2024 at 6:30 PM - Owasso Board of Education Regular Meeting
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I. Call to Order and Roll Call
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II. Discussion and possible action to reorganize the officers of the board of education in accordance with 70 O.S. Section 5-119
Action(s):
No Action(s) have been added to this Agenda Item.
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III. Special Recognition/Pledge of Allegiance - Mr. Eric Romine, Jenna Plum and Lyla Bushyhead
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IV. Special Recognition of Susan St. John by Charlene Duncan
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V. Reports to the Board
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V.A. Superintendent - Dr. Margaret Coates
Discussion:
Dr. Coates acknowledged and congratulated Susan St. John for receiving the Annette Lynch Lifetime Achievement Award by Special Olympics of North America, the highest honor that a Special Olympics coach can receive. She shared a legislative update including the Tribal Car Tag Compact which, according to the legislature, would likely be extended. It is expected that Senate Bill 244 regarding School Board Elections will not be heard and therefore be dead for this session.
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V.B. Teaching and Learning - Mr. Mark Officer
Discussion:
Mr. Officer reported that the Teaching and Learning team has begun planning for professional development for fall. The SPARK program will host several summer camps for kids and Mrs Zumwalt is working with the Department of Human Services to receive the STARS rating for the program. In Fine Arts, all the Owasso high school choirs received superior ratings at the state contest last week.
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V.C. District Services - Mr. Kerwin Koerner
Discussion:
Mr. Koerner reported that the long range planning committee had completed their meeting for the 23-24 school year and will begin again in the fall. The final document is not yet completed but will be shared when it is. He gave a construction update, including a slide show of pictures of the progress on the high school track project.
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V.D. Continuous Strategic Improvement (CSI) Goal Area #2 Ram Team - Mr. Phillip Storm
Discussion:
Mr. Storm reported that twenty-two prospective employees attended a job fair hosted by the district last week. Representatives from the district attended two job fairs in the fall and six job fairs this spring at several universities in an effort to recruit employees. He also reported another initiative was the development and implementation of the Career web page on our website.
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VI. Comments from the Public Regarding Agenda Items
Each individual will have five (5) minutes to share their remarks related to the specific agenda item identified by the individual when signing up to speak. The total time allotted to comments from the public regarding the agenda will not exceed fifteen (15) minutes.
Discussion:
There were no comments from the public regarding agenda items.
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VII. Consent Agenda: Board to consider and take possible action on the following consent agenda items. (Dr. Coates)
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.A. Minutes of Regular Meeting March 11, 2024
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VII.B. Teaching and Learning
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VII.B.i. Out of State Student Activity Trips
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VII.B.ii. Memorandum of Understanding with University of Tulsa for classroom student teachers for the 2024-2025 school year at no cost, as outlined in the attachment and authorize the Superintendent or designee to execute the Memorandum of Understanding
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VII.B.iii. Agreement with Tulsa City-County Health Department for the "All about Kids Program" for the 2024-2025 school year at no cost, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.B.iv. Contract with Junior Achievement for Owasso Public School Elementary 5th grade students to attend JA BizTown for the 2024-2025 school year at a cost of $22,500.00, to be paid by school sites as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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VII.B.v. License Quote with Imagine Learning for 10 Purpose Prep Concurrent user licenses for Owasso High School for the 2024-2025 school year at a cost of $3,300.00, as outlined in the attachment and authorize the Superintendent or designee to execute the Quote License
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VII.B.vi. Memorandum of Understanding with the Tristesse Grief Center to provide school-based grief support for students and faculty for the 2024-2025 school year at no cost, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU
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VII.C. District Services
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VII.C.i. Surplus item listed on the attachment District Services Surplus Items April 2024
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VII.D. Technology
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VII.D.i. Quote from Dynasign Corporation for renewal of online services related to signage for the 2024-2025 school year at a cost of $2,800.00, as outlined in the attachment and authorize the Superintendent or designee to purchase
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VII.D.ii. Quote from Solarwinds for renewal of licensing and support of network monitoring tools and remote software for the 2024-2025 school year at a cost of $8,293.38, as outlined in the attachment and authorize the Superintendent or designee to purchase.
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VII.D.iii. Agreement with PowerSchool for renewal of licensing and support of the district student information system and related services for the 2024 - 2025 school year at a cost of $112,819.53, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.D.iv. Agreement with PowerSchool for renewal of licensing and support of School Messenger for the 2024 - 2025 school year at a cost of $12,057.69, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.D.v. Agreement with VIP Technology Solutions Group for renewal of licensing of ESET AntiVirus solution for the 2024-2025 school year at a cost of $16,250.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.D.vi. Estimate from CDW Amplified for renewal of licensing and support of Little SIS for Classroom cloud-based roster sync for the 2024-2025 school year at a cost of $3,750.00 as outlined in the attachment and authorize the Superintendent or designee to purchase
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VII.D.vii. Estimate from CDW Amplified for renewal of licensing and support of Gopher Sheets Add-On for the 2024-2025 school year at a cost of $2,700.00, as outlined in the attachment and authorize the Superintendent or designee to purchase
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VII.D.viii. Quote from ImageNet Consulting for renewal of licensing and support of LaserFiche platform for the 2024-2025 school year at a cost of $2,888.00, as outlined in the attachment and authorize the Superintendent or designee to purchase
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VII.D.ix. Quote from ImageNet Consulting for renewal of services and support of XMedius Cloud centralized printing and faxing platform for the 2024-2025 school year at a cost of $4,860.00, as outlined in the attachment and authorize the Superintendent or designee to purchase
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VII.D.x. Quote from Gaggle for renewal of safety management services for the 2024-2025 school year at a cost of $54,450.00, as outlined in the attachment and authorize the Superintendent or designee to purchase
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VII.D.xi. Quote from Vivacity Tech PBC, for renewal of licensing and support of Lenovo LanSchool lab computer management software for the 2024-2025 school year at a cost of $2,575, as outlined in the attachment and authorize the Superintendent or designee to purchase
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VII.D.xii. Agreement with Transfinder for renewal of services and support of bus routing software and related applications for the 2024-2025 school year at a cost of $13,325.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.D.xiii. Agreement with SherpaDesk, DBA BigWebApps, for renewal of licensing and support of SherpaDesk online ticketing system for the 2024-2025 school year at a cost of $9,768.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.D.xiv. Quote from Informatics Holding Inc. for renewal of licensing and support of WASP inventory barcode system for the 2024-2025 school year at a cost of $4,320.00, as outlined in the attachment and authorize the Superintendent or designee to purchase
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VII.D.xv. Quote from Marcia Brenner Associates for renewal of licensing and support of Report Creator PowerSchool plugin for the 2024-2025 school year at a cost of $1,392.00, as outlined in the attachment and authorize the Superintendent or designee to purchase
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VII.D.xvi. Agreement with Telecomp Holdings Inc for renewal of Mitel phone warranty and support services for the 2024-2025 school year at a cost of $25,590.66, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.D.xvii. Quote from CDW LLC for renewal of licensing and support of PRTG systems monitoring sensors for the 2024-2025 school year at a cost of $1,670.04, as outlined in the attachment and authorize the Superintendent or designee to execute the purchase
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VII.D.xviii. Quote from Freund Resources for renewal of licensing of sqlReports software for the 2024-2025 school year at a cost of $588.00, as outlined in the attachment and authorize the Superintendent or designee to purchase
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VII.D.xix. Agreement with Samsara Inc for renewal of licensing and support of bus tracking platform software for the 2024-2025 school year at a cost of $4,680.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.D.xx. Quote from Classlink Inc. for renewal of licensing and support of account provisioning, rostering and analytics services for the 2024-2025 school year at a cost of $36,699.00, as outlined in the attachment and authorize the Superintendent or designee to purchase
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VII.D.xxi. Agreement with United Systems for renewal of licensing and support of Filewave Mobile Device Management system for the 2024-2025 school year at a cost of $23,017.44, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.D.xxii. Agreement with United Systems for renewal of licensing and support of Lightspeed Web Content Filter and Lightspeed Classroom Management systems for the 2024-2025 school year at a cost of $71,500.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.D.xxiii. Agreement with United Systems for renewal of licensing of firewall appliances for the 2024-2025 school year at a cost of $60,787.35, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.D.xxiv. Agreement with United Systems for renewal of licensing of Aerohive/Extreme network appliances and wireless access points for the 2024-2025 school year at a cost of $87,807.40, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement
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VII.D.xxv. Agreement with United Systems for renewal of support of DELL S-Series Switches for the 2024-2025 school year at a cost of $6,157.34, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement.
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VII.D.xxvi. Quote from Dell Direct Sales L.P. for renewal of licensing of Adobe Creative Cloud software for the 2024-2025 school year at a cost of $5,960.00, as outlined in the attachment and authorize the Superintendent or designee to purchase
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VII.D.xxvii. Quote from Dell Direct Sales L.P for renewal of licensing of Microsoft 365 access for the 2024-2025 school year at a cost of $57,738.56, as outlined in the attachment and authorize the Superintendent or designee to purchase
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VII.D.xxviii. Contract with CRW Consulting Inc. for renewal of Category 1 and Category 2 ERATE consulting services for the 2025-2026 school year at a cost outlined in the attachment and authorize the Superintendent or designee to execute the contract
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VII.E. Finance
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VII.E.i. Purchase orders (encumbrances) and changes to encumbrances for March 2024
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Discussion:
2023-2024 General Fund #1430-1534 (Vendors) $195,643.43
2023-2024 General Fund Net Change Orders $12,271.57 2023-2024 Building Fund #81-84 (Vendors) $54,500.00 2023-2024 Building Fund Net Change Orders $24,000.00 2023-2024 Child Nutrition Fund #59 (Vendors) $55,000.00 2023-2024 Bond Fund 31 #336-394 (Vendors) $1,842,007.39 2023-2024 Bond Fund 31 Net Change Orders $407.60 |
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VII.E.ii. Activity Financial Report for March 2024
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VII.E.iii. Quote from Clearwater Enterprises for renewal of natural gas supplier agreement for the 2024-2025 fiscal year at a cost of $0.06/MMBtu above sellers' cost
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VII.F. Human Resources
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VII.F.i. Transitions
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VIII. District Services - Kerwin Koerner
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VIII.A. Receive first draft reading of proposed new Policy #1.88 - Therapy Dogs in Schools
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IX. Finance - Phillip Storm
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IX.A. Board to consider and take possible action on the Treasurer's Report for March 2024
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX.B. Board to consider and take possible action on proposed changes to district stipends for FY 2024-2025 as outlined on the attached summary
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Action(s):
No Action(s) have been added to this Agenda Item.
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X. Executive Session
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X.A. Vote to convene into executive session for the purpose of discussing the hiring of one Teaching and Learning Director of Instructional Services and one Assistant Director for Technology as authorized by Okla.Stat.Tit.25§307(B)(1).
Action(s):
No Action(s) have been added to this Agenda Item.
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X.B. Acknowledge return to Open Session
Discussion:
Acknowledge return to Open Session at 8:06p.m.
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X.C. Statement of Executive Session Minutes
Discussion:
During the executive session, the members of the Board of Education who were present were Stephanie Ruttman, Rhonda Mills, Neal Kessler and Brent England. Also present during the executive session was Dr. Margaret Coates, Mark Officer and Russell Thornton. During the executive session, board members discussed the hiring of one Teaching and Learning Director of Instructional Services and one Assistant Director for Technology. Nothing else was discussed, and no votes were taken. This will constitute the minutes of the executive session. |
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XI. Board to consider and take possible action to hire an individual as Teaching and Learning Director of Instructional Services
Action(s):
No Action(s) have been added to this Agenda Item.
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XII. Board to consider and take possible action to hire an individual as Assistant Director of Technology
Action(s):
No Action(s) have been added to this Agenda Item.
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XIII. New Business
Discussion:
There was no New Business
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XIV. Vote to Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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