June 30, 2023 at 12:00 PM - End of Year Meeting

A. Call to order and roll call.

Barry Carpenter, President
Tom Maston, Vice-President
David Paulk, Clerk
Justin Smith, Member
Jacob Zweifel, Member

B. Audience may address the board.  State your name for the board, three-minute time limit.

C. Superintendent's Report

D. Consent Agenda
All of the items which concern reports of a routine nature normally approved at board meetings will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the following items:

D.1. Approval of Treasurer's Report

D.2. Approval of Minutes from the June 5, 2023, Regular Board Meeting

D.3. Payment Registers:

• General Fund #8288-9616
• Building Fund #11-13

D.4. General Fund Encumbrances, SY 2022-23 - #307

D.5. Bond Fund 85 Encumbrances, SY 2022-23 - #21-22 (to be paid by BancFirst)

D.6. General Fund Change Orders

D.7. Building Fund Change Orders

D.8. General Fund Encumbrances, SY 2023-24 - #1-190

D.9. Building Fund Encumbrances, SY 23-24 - #1-4

D.10. Special Payroll

D.11. Activity Fund Report

D.12. Items for Surplus - to be sold at auction

E. Action Topics

E.1. Discussion of a potential future bond issue.

E.2. Discussion and possible action to approve the renewal of the Sublease Agreement dated December 1, 2019, between the District and McClain County Economic Development Authority for the fiscal year ending June 30, 2024, as required under the provisions of the agreement.

E.3. Discussion and possible action to approve Mr. Brady Barnes, Superintendent, as the official representative and purchasing agent for all State and Federal programs, Child Nutrition and Activity Fund, USDA Donated Foods and all Title Programs pertaining to Blanchard Schools for the 2023-24 school year.

E.4. Discussion and possible action to approve Gayle Castle and Karen Cooksey as district signing agents for all State and Federal programs pertaining to Blanchard Schools for the 2023-2024.

E.5. Discussion and possible action to approve Jamie Romine, CN Director, as a district signing agent for all Child Nutrition programs and claims reimbursement pertaining to Blanchard Schools for the 2023-2024 school year.

E.6. Discussion and possible action to approve the following school representation and assignments for 2023-24:

• Activity Fund Custodians - Pam Deaton, Brady Barnes & Gayle Castle
• Minutes Clerk - Brenda Reardon
• Deputy Minutes Clerk - Pam Deaton
• Encumbrance Clerk - Pam Deaton
• Deputy Encumbrance Clerk - Brenda Reardon
• Deputy Treasurer - Gayle Castle
• Payroll Clerk - Brenda Reardon
• Deputy Payroll Clerk - Gayle Castle
• Equity Coordinator - Karen Cooksey

E.7. Discussion and possible action to approve the following school representation and assignments for 2023-24:  

• Sexual harassment contact for female students/employees:

                       1)  Karen Cooksey and 2)  Cindy Watson

• Sexual harassment contact for male students/employees

                       1)  Chance Grider and 2)  Greg Jackson

E.8. Discussion and possible action to approve new school board policies:

• FDC-R1:  ATTENDANCE POLICY (REGULATION)
• FMA-R2:  EXTRACURRICULAR ACTIVITIES PARTICIPATION REQUIREMENTS (REGULATION)
• FMA-R3:  EXTRACURRICULAR ACTIVITIES INTERNAL ACTIVITY REVIEW COMMITTEE
• FMA-R4:  EXTRACURRICULAR ACTIVITIES ATTENDANCE REGULATIONS

E.9. Discussion and possible action to approve revising the following board policies:

• FDC:  STUDENT ATTENDANCE
• FMA:  EXTRACURRICULAR ACTIVITIES
• FMA-R1:  EXTRACURRICULAR ACTIVITIES (REGULATION)

E.10. Discussion and possible action to approve removing the following board policies:

• EBM - ATTENDANCE/ACTIVITIES POLICY (replaced by FMA)
• EBM-R - ATTENDANCE/ACTIVITIES POLICY (REGULATIONS) (replaced by FMA-R2)
• FMA-E1 - ACTIVITY PARTICIPATION APPROVAL (Form not used)

E.11. Discussion and possible action to approve contracting with the following entities during the 2023-2024 school year:

• OSAG - Worker's Compensation Coverage
• OSIG - Liability and Property Insurance
• Drew Jervis Lease Agreement for personal vehicle use
• Prime Vendor - US Foods multi-school purchasing agreement 

E.12. Discussion with a possible vote to approve updates to the Elementary, Intermediate, Middle and High School Student Handbooks for the 2023-2024 school year.

E.13. Discussion and possible action to approve giving Bobby Maston, Elementary Custodian, 19 days of Sick Leave Sharing.

E.14. Discussion and possible action to approve awarding returning contracted employees a $500 stipend and newly hired contracted employees a $200 stipend.

E.15. Discussion and possible action to amend the Return to Learn Plan.

F. Executive Session

F.1. Discussion and possible action to convene in executive session for the purpose of:

F.1.a. Discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried employee, pursuant to 25 O.S., Section 307 (B) (1).

F.1.b. Discussing negotiations concerning employees and representatives of employee groups, pursuant to 25 O.S., Section 307 (B) (2).

F.2.  Discussion and possible action to approve reconvening in open session.

F.3. Statement of executive session minutes from Board of Education Clerk, David Paulk.

G. Discussion and possible action to approve amending Superintendent Brady Barnes' employment contract.

H. Discussion and possible action to approve the Personnel Report.

I. Discussion and possible action to approve negotiated items for the 2023-24 Blanchard Association of Support Employees (BASE) contract.

 

J. New Business

K. Discussion and possible action to adjourn.