September 9, 2025 at 6:30 PM - Locust Grove Regular Meeting
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1. Call meeting to order and Pledge of Allegiance
Agenda Item Type:
Procedural Item
Discussion:
Andrew Snell called the meeting to order at 6:31 p.m. and Avari Kirk, ELC student, led the Pledge of Allegiance was recited.
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2. Roll Call
Agenda Item Type:
Procedural Item
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3. Open Forum, Public Comment or Indian Education Comments/Concerns
Agenda Item Type:
Procedural Item
Discussion:
There were no public comments or Indian Education concerns.
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4. Superintendent Report
Agenda Item Type:
Information Item
Discussion:
Principal's Reports:
Shane Holman - ELC Enrollment Update: 252 students at the ELC. All students are being assessed in reading and math with NWEA. Students will receive reading and math remediation through IXL. ESGI is the new computer-based assessment that will replace paper/pencil assessments through Literacy First. Pirate Pride Assemblies for the year will be: September 26, November 21, January 30, March 27, May 1 PK thought 1st grade will visit the pumpkin patch in October. Alyssa Cox - UE Upper Elementary received a Cherokee Nation PE Grant - $9,750 Several UE students showed or entered indoor exhibits at the Mayes County Fair. 5th grade leadership team has been busy with the backpack program, morning greeters, assembly team, fundraiser team and school sparkle. Sept. 5th was professional development for IXL training. Staff and students are appreciative of the new awning at the UE. 2nd and 3rd grade will visit the pumpkin patch in October. Jennie Blair - MS 7th grade toured Connors State College — GEAR UP New office staff members Coach Jeff Oliver and Chanease Armstrong 8th graders will be taking the Pre-ACT in October Benchmark testing has started. Middle School fall sports have started. The first pep assembly was held led by the MS cheerleaders and the Leadership Team. The Leadership Team has been busy packing weekend food bags for students in our district. Tamatha Ogilvie - HS 1sr Pep Assembly was a success. Volleyball, Softball, Cross-Country, and Football have started. Several FFA students just finished the Mayes County Fair. There were several winners and participants. Upcoming Events: 9/24 ASVAB Test 9/25 College APP Day 9/25 Homecoming Parade 7:00 p.m. and Bonfire 7:50 p.m. 9/26 Homecoming 10/1 Sophomores visit NE Tech Pryor Campus 10/13 Parent-Teacher Conferences 10/14 Pre-ACT/ACT for Sophomores and Juniors 10/14 Senior CPR and ICAP Requirements 10/15 Fall Follies 10/22 Fall and Senior Pictures 11/11 Veteran's Day Program at the High School Daniel Stokes: Premium Sale for Ag kids went well. Volleyball - 11 HS Wins Safe room update: concrete footings being poured. Ag parking lot is prepared and ready for asphalt. Meat Grant $25,000 - Homegrown Beef and Pork Google Chromebook Grant $50,000 |
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5. Representative from Tecta America Oklahoma LLC to discuss bid proposal for cafeteria roof replacement at the high school.
Agenda Item Type:
Action Item
Discussion:
Billy from Tecta America Oklahoma Roofing spoke about the process of the roof replacement project at the HS.
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6. Tamatha Ogilvie to give a presentation of the Annual Dropout and Remediation Report for 2025
Agenda Item Type:
Action Item
Discussion:
Tamatha Ogilvie, High School Principal, presented the 2025 Annual Drop Out and Remediation Report.
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7. Representative from Patten and Odom CPAs, PLLC will give a presentation of the Estimate of Needs
Agenda Item Type:
Action Item
Discussion:
There was no presentation of the Estimate of Needs.
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8. Consent Agenda
All of the items, which consist of a routine nature normally approved at Board meetings, will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration and approval of the following items:
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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8.a. Minutes of Regular Board Meeting, August 11, 2025
Agenda Item Type:
Consent Item
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8.b. Treasurer Financial Report
Agenda Item Type:
Consent Item
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8.c. Approve financial statements, all warrants issued for payment, change orders and all purchase orders and activity fund balances:
General Fund #11 Encumbrances #195-241 for 2025-2026 Building Fund #21 Encumbrances #16-17 for 2025-2026 Sinking Fund #41 Encumbrances #1 for 2025-2026 Activity Fund Report for August 2025
Agenda Item Type:
Consent Item
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8.d. Approve contracts a. thru c:
a.) Quality Choice Testing, LLC b.) ODCTE Revised Contract FY26 c.) Instructure Contract for Transcripts FY26
Agenda Item Type:
Consent Item
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8.e. Approve Safe and Healthy, Gifted and Talented, Library and Reading Site Committees for FY26
Agenda Item Type:
Consent Item
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8.f. Approve Activity Fund Transfer Requests a. thru d.:
a.) Account 891 French Club to Account 825 HS Activity - $324.95 b.) Account 905 HS Parent Leadership to Account 825 HS Activity - $176.18 c.) Account 898 Makerspace to Account 825 HS Activity - $878.27 d.) Account 826 FCCLA to Account 825 HS Activity - $1,434.81
Agenda Item Type:
Consent Item
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8.g. Approve High School Activity Account Fundraiser: Painting Parking Spaces
Agenda Item Type:
Consent Item
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9. Discussion and possible action to approve the Estimate of Needs for 2025-2026
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action to approve bid for replacement of HS cafeteria/office roof
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action to approve bid for fabrication of livestock pens for the Ag barn
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action to approve bid for concrete floors inside the Ag barn
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action to approve bid for additional plumbing inside the Ag barn
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible action to approve bid to fix the drain in front of high school
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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15. Discussion and possible action to approve bid for turf for indoor facility
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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16. Discussion and possible action to approve bid for asphalt for the driveway/parking lot of Ag barn
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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17. Discussion and possible action to approve the Oklahoma School-Based Health Services Agreement for FY26
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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18. Board to consider and take action on the employment of Stephen L. Smith Corp. as financial consultants to the School District for the fiscal year 2025-2026
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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19. Discussion and possible action to amend the following policies a. thru g.:
a.) FL Student Records - Remove No Child Left Behind b.) FFACA Medication: Administering to Students - Adding Anaphylaxis c.) FFACA-E1 Medication: Administering to Students Authorization Form d.) FFG Reporting Suspected Child Abuse And/Or Neglect - Adding Employee Sign Attestation Form e.) DBCA Standards of Performance and Conduct For Teachers - Adding Antisemitism Clause f.) EKBA Strong Readers Act - Amending Hours/Days g.) EBA School Year and School Calendar
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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20. Discussion and possible action to adopt the following new policies a. thru e.:
a.) COB-P Procurement Protest Procedures b.) FNC Student Conduct c.) FEG Student Transfers for Children of Active-Duty Military Members d.) FFACA-E2 Parental Authorization to Administer Medicine e.) FFACA-E3 Emergency Authorization to Administer Nonprescription Medication
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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21. Discussion and possible action to amend school calendar reflecting Locust Grove Public School District meets the 1086 hour requirement for 2025-2026
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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22. Discussion and possible action to approve mathematics and science courses taken in the 10th-12th grades for high school credit from Northeast Tech Center
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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23. Discussion and possible action to approve Site Sudden Cardiac Arrest Plans for FY26
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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24. Discussion and possible action to surplus two modular buildings at the middle school
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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25. Discussion and possible action to approve the District Virtual Plan for FY26
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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26. Discussion and possible action to approve adult breakfast and lunch prices for FY26
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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27. Proposed executive session to discuss the employment of Diana Stokes, Tech Assistant, employment of Rachelle Hough, ELC paraprofessional and accept the resignations of paraprofessionals Hadily Niederbuhl, ELC, Lashay Jenkins, UE and Rachelle Hough, ELC pursuant to Oklahoma Statute 25 Section 307 (B)(1)
a.) Vote to convene in to executive session b.) Acknowledge return to open session c.) Statement of executive session minutes
Agenda Item Type:
Action Item
Discussion:
Andrew Snell acknowledged the return to open session at 8:40 p.m.
Jeff Downing read the executive session statement.
Action(s):
No Action(s) have been added to this Agenda Item.
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28. Take action to employ Diana Stokes, Tech Assistant
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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29. Take action to employ Rachelle Hough, ELC Paraprofessional
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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30. Take action to accept the resignations of Hadily Niederbuhl, ELC Paraprofessional, Lashay Jenkins, UE Paraprofessional, Rachelle Hough, ELC Paraprofessional
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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31. New Business and action, if needed
Agenda Item Type:
Action Item
Discussion:
There was no new business.
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32. Adjournment
Agenda Item Type:
Procedural Item
Action(s):
No Action(s) have been added to this Agenda Item.
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