August 9, 2021 at 5:30 PM - Jackson-Madison County School Work Session

Discussion:  Mr. Johnson called the August Work Session to order at 5:30 pm. Andre Darnell gave an invocation followed by the pledge of allegiance. 

Discussion:  Policy Review: a. Policies were discussed and reviewed at the Policy meeting that was held on Tuesday, August 3 by Dale Thomas and Janice Hampton. Dr. King discussed policy 4.301 added training line 16-22  and stated the necessary corrections that needed to be made in green and items to delete are in red. See attached documents.  

Discussion:  Budget Amendments: Fund 141 General Purpose 1.) $137,000 Funds are being reallocated to cover the TCAT and operating with Union, and professional development. 2.) $425 FAST Grant to purchase other supplies and materials to support family engagement activities. 3.) $50,000 Amerigroup Grant funds to support JMCSS Family Resource Center that will be located at Parkview Prep. 4.) $14,768 Middle School STEM grant. 5.) $11,963 Project Lead the Way Grant to purchase vocational instruction supplies equipment. 6.) $8,292 West TN Healthcare-donation adds funding for district advertising. 7.) $65,000 funds allocated for the purpose of planning, site assessment, and surveyor services for the Oman Arena. 8.) $1,000,000 returns funds to GP Fund balance from Federal programs.  Fund #143 9.) $698,721 USDA grant provides reimbursement of additional operational costs that the district incurred during FY20 for meals during school closures.  Fund #142 1.) $7,907 Title IX Grant- to budget to the actual state approved budget. 2.) $1,000,000 amendments return funds to GP fund balance. 
 

Discussion:  There were several checks >$15,000 largest being to local government for property and casual insurance; quarterly worker's comp insurance. General Purpose financial statement we are at 4.9% of the budget compares to 5.6% of the budget last year. 
BEP Funding- July fell below over 1.1 million we are held harmless based on BEP calculation according to the same ADM last year.  Total BEP from the state is $53,022,000 which is only $175,000 less than was estimated in this year's budget. The Comptroller Office notified Ms. Karen Bell that the school board should adopt a policy to address minimum cash and fund balance level for GP fund and all the funds of the school system. We are currently researching other school systems to see what policy do they have.  

Discussion:  Board Discussion a. JCM/Madison Update handouts provided Crocker gave an update July 26 met the requirements from the fire Marshall so able to start moving furniture. Sprinkler and Tile crew are out for Covid. Since the report finalized mechanical and plumbing. Schedule for a fire alarm inspection on Wednesday.  Completion date should be Sept. 1st.  Madison is still on schedule for Fall break. i.  Building Progress and status - just waiting to move forward. ii.  JCM 6-12 Update HMS and HHS gave an update on how they are adjusting weekly to make this work and to make it easy for the transition to move. They are rotating teacher instead of the students moving that way they can do contact tracing as well. Current enrollment HMS 363 and HHS 300 and the numbers are changing daily. They request they needed radios to communicate back and forth. Dr. Catlett had already purchased them, but Karen Bell also stated that she will provide some as well for them. b. Superintendent Contract- Committee voted to accept the proposal changes to the contract as needed, made necessary changes in the contract to end June 2025, revision on performance, compensation, memberships, benefits: health, automobile, delete moving expenses, temporary housing and open enrollment.  
Proposed a one time bonus for $10,000.00 want to make a change to increase the net so that Dr. King will actually get the $10,000.00, also take his vacation days and we will pay him for up to 10 days. Only increase net total of $4,581.00. Will discuss future bonus in the future at the board retreats.  c. Dr. King proposed to approve the Rainey, Kizer, Reverie, and Bell Engagement Letter- attached is a list of what has been paid out for the past 5yrs. Dr. King spoke with attorney Thomas to provide us legal counsel working with HR and to get a 1.75% per year increase in which he hasn't had an increase in the past three years. d. Black Board Agreement- Hammond proposed this agreement again for the next 3 yrs for a savings of $137,000 and to reduce savings in any increases each year. e. ABM - discussed to bid out in clusters and use our maintenance  department. Will work with finance in getting this information out on taking bids to find additional ground crews. This is the last year of the 3 yrs contract with them. Will meet with them on how to maintain our school grounds and discuss at board retreat.  Last year amount was $291,000 and this year it will be $194,000 we will take the rest of that cost from the contract to support the additional grounds crew salary.  f. SMS & HES Service -this is the last year for this contract and will discuss during our board retreat. There are no changes in this agreement.  g. DHA Board Member Appointment-5 members Konisha Williams, Kyle Lutz, Carol Rogers, Yvette Nesbitt, Wayne Smith. i. SSO- approve Rose Hill PTA.  

Discussion:  Communicate with Dr. King on routine meetings that you would like to have. 

Discussion:  a. TLN Ms. Black had not updates. b.  JMCEA- Mr. Davis stated that the teachers are working really hard during the second week of school. Keep up the good work. c. Dr. Catlett gave an update on personnel staff we currently have 19 vacancies and are working really hard to fill them. We are in need of 29 bus drivers and has put up signs around town to recruit bus drivers. Has hired 3 janitors for JCM and two additional SRO officers. Will schedule a tour next week to look at facilities. f. Currently, have 12,744 students enrolled, 1197 freshman, 536 PreK, 409 JASA, 144 New Employees in which  95 are  New teachers.

Discussion:  Superintendent announced that every month we will present a purple cord for making a 30+ on ACT and how they can help other students.  We have 19 different industry programs in which they can get certification which improves the hireability.  We have a partnership with University of Memphis for Madison, Jackson State for Early College High and now Union for JASA until Maleus is ready. JASA will have open house this Thursday 3-6 p. Current enrollment is 409. One stop hub for family support -Social and Behavioral Department in which they will be recognized Thursday night.   Dr. King announced  the start of Latisha and Marlon King SEAL Endowment Scholarship. This will be for JMCSS students majoring in Science, Education, Arts, and Law. He is using his bonus to begin this endowment. 

Discussion:  Meeting was adjourned at 7:38 pm