Public Meeting Minutes: September 21, 2017 at 5:30 PM - Hamilton County Department of Education

I. Roll Call

II. **ELECTION OF OFFICERS

Discussion:

Mrs. Lennon made a motion and nominated, seconded by Mrs. Robinson to elect Mrs. Mosley-Jones as Board Chairman for 2017-2018.

Mr. Wingate made a motion and nominated, seconded by Mrs. Thurman to elect Dr. Highlander as Board Chairman for 2017-2018.

Mr. Galloway asked if it had been the practice in the past for the Vice-Chairman to automatically move up to Chairman. Mrs. Thurman stated that she did not remember it being done that way in the past.

Votes for Mrs. Mosley-Jones were Mr. Galloway, Mrs. Mosley-Jones, Mrs. Lennon and Mrs. Robinson.

Votes for Dr. Highlander were Chairman Highlander, Mr. Smith, Mr. Testerman, Mrs. Thurman, and Mr. Wingate.

Attorney Bennett stated the vote is 5-4 in favor of Dr. Highlander.

Dr. Highlander made a motion and nominated Mrs. Mosley-Jones as Vice-Chairman, seconded by Mrs. Lennon. There were no other nominations so Mrs. Mosley-Jones was elected by acclimation.

The TLN (Tennessee Legislative Network) representative needs to be elected and Mr. Testerman, who served for seven years is unable to continue in the role. Dr. Highlander asked for nominations or volunteers. Mr. Testerman gave an explanation of what is required of the representative. Mrs. Robinson nominated Mrs. Lennon, seconded by Dr. Highlander. There were no other nominations so Mrs. Lennon was elected by acclimation.

III. **Approval of the Agenda

Action(s):

Motion Passed:

approve the agenda with the following amendments: Under item VI. Recognitions and Presentations, Change A. to Partnership Zone – Dr. Candice McQueen, Education Commissioner and re-letter all items following. Add Item G. Chattanooga Inclusive Education and Opportunities Action Team’s Plan – Dr. Justin Robertson. Under Item VII. Delegations, Add B. Neil Placer, CSLA Representative and C. Donald Jacobson, Manufacturing Day Under Item IX. Approval of the Consent Agenda 1. Field Trips, Add c. Career and Technology (1) – John Maynard Under Item X. Administrative Business Matters, Add D. Request for New Positions (Chief of Staff and Community Engagement Specialist) – Stacy Stewart, Add E. Request for New Positions – Title IV – Stacy Stewart, Add F. Bus Driver 1 – Background Check Issues, Add G. Bus Driver 2 – Background Check Issues, Add H. McREL Balanced Leadership Proposal Under Item XII. Events/Announcements – Add under A. Board Retreat – Creative Discovery Museum, Change F. to October 19th, Thursday – Board Meeting and Board Pictures 3:00-5:00 and Add G. to October 20, Friday, Report Cards Passed with a motion by Mrs. Karitsa Jones and a second by Mrs. Tiffanie Robinson.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Discussion:

The following are the requests to amend the agenda:

Under item VI. Recognitions and Presentations, Change A. to Partnership Zone – Dr. Candice McQueen, Education Commissioner and re-letter all items following. Add Item G. Chattanooga Inclusive Education and Opportunities Action Team’s Plan – Dr. Justin Robertson.

Under Item VII. Delegations, Add B. Neil Placer, CSLA Representative

Under Item IX. Approval of the Consent Agenda 1. Field Trips, Add c. Career and Technology (1) – John Maynard

Under Item X. Administrative Business Matters, Add D. Request for New Positions (Chief of Staff and Community Engagement Specialist) – Stacy Stewart, Add E. Request for New Positions – Title IV – Stacy Stewart, Add F. Bus Driver 1 – Background Check Issues, Add G. Bus Driver 2 – Background Check Issues, Add H. McREL Balanced Leadership Proposal

Under Item XII. Events/Announcements – Add under A. Board Retreat – Creative Discovery Museum, Change F. to October 19^th, Thursday – Board Meeting and Board Pictures 3:00-5:00 and Add G. to October 20, Friday, Report Cards

IV. Executive Session - No

V. Pledge to the Flag and Meditation - Earlene Weeks, Principal of Allen Elementary

VI. Recognitions and Presentations

VI.A. Partnership Zone – Dr. Candice McQueen, Education Commissioner

Speaker(s): Laura Encalade

Discussion: Laura Encalade spoke on behalf of Dr. McQueen

VI.B. School Bus Consultants Audit Report - Dr. Lee McDade Assistant Superintendent, Campus Support and David Eaves, Transportation Director

Attachments: (1)

School Bus Consultants Report

Discussion:

VI.C. ABM - Custodial Services Presentation/Update - Justin Witt

Attachments: (1)

ABM Contract

VI.D. Milken Educator Award - Jill Levine, Chief Academic Officer and Saunya Goss, Principal of Battle Academy

Attachments: (1)

Milken_School_Board_Memo

VI.E. Request to recognize HCDE National PTA Schools of Excellence - Gail Phillips, Past President of Tennessee PTA

Attachments: (1)

PTA Recognition

VI.F. Chattanooga Inclusive Education and Opportunities Action Team’s Plan – Dr. Justin Robertson

Attachments: (1)

Chatt Inclusive Educ

VI.G. Operation Get Active - Tiffanie Robinson, District 4 School Board and Peter Woolcock

Attachments: (1)

Peter Woolcock - Operation Get Active

VII. Delegations

VII.A. Dan Liner, HCEA

VII.B. Neil Placer , CSLA Representative

VII.C. Donald Jacobson, Manufacturing Day 2017

VIII. **Approval of the Minutes of the August 17, 2017 Regular Session

Action(s):

Motion Passed:

Approval of the minutes of August 17, 2017. Passed with a motion by Mrs. Rhonda Thurman and a second by Mrs. Karitsa Jones.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

DraftMinutes-8.17.17RS

IX. **Approval of the Consent Agenda

Action(s):

Motion Passed:

Approval of the consent agenda Passed with a motion by Mr. David Testerman and a second by Mrs. Karitsa Jones.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

IX.A. Executive Committee Report

Attachments: (1)

ExCommRept 9.21.17

IX.B. School Operations - Dr. Zac Brown

IX.B.1. Field Trips

IX.B.1.a. Dr. Robert Sharpe – Director, Secondary Operations Le Andrea Ware – Director, Secondary Operations (22)

Attachments: (1)

Sec. Field Trips 9.11.17

IX.B.1.b. Career and Technology (1)

Attachments: (1)

CTE Overnight FT 9.21.17

IX.B.1.c. Career and Technology (1) – John Maynard

Attachments: (1)

Field Trip - Hixson High

IX.C. Business and Finance - Christie Jordan

IX.C.1. Bids/Contracts

Attachments: (6)

IX.C.2. Financial Reports

Attachments: (1)

FinStmt FY18

IX.C.3. Budget Amendments

IX.C.3.a. General Operating Amendments

Attachments: (1)

GP Amendments

IX.C.3.b. Federal Grants and Self-Funded Programs

Attachments: (19)

IX.C.4. Grant Application Requests

IX.C.4.a. Grant Applications (4)

Attachments: (5)

IX.C.4.b. Ratification for Grant Application Requests(2)

Attachments: (2)

IX.D. Human Resources - Stacy Stewart

IX.D.1. New Position Requests – 4.5

Attachments: (1)

New Positions - CHES, CSLA, and Nurses (09-21-17)

X. Administrative Business Matters

X.A. **STEM School Lease Agreement with Chattanooga State - Justin Witt, Director of Auxiliary Services

Action(s):

Motion Passed:

Approval of the STEM Lease with Chattanooga State Passed with a motion by Mr. David Testerman and a second by Mrs. Tiffanie Robinson.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Stem Lease Approval Request

X.B. **Revise Schedule of Sessions - Sherrie Ford

Action(s):

Motion Passed:

Approval to revise the schedule of session to move the May 2018 meeting from May 17th to May 24th. Passed with a motion by Dr. Steve Highlander and a second by Mrs. Rhonda Thurman.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Revised Sch of Sessions9.21.17

X.C. **Chattanooga Preparatory School Charter Contract - Dr. Zac Brown, Assistant Superintendent for School Operations

Action(s):

Motion Passed:

Approval of the contract for the Chattanooga Preparatory Charter School Passed with a motion by Mr. Joe Galloway and a second by Mrs. Tiffanie Robinson.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

ChattPrepCharterContr

X.D. Request for New Positions (Chief of Staff and Community Engagement Specialist) – Stacy Stewart

Action(s):

Motion Passed:

Approval of new positions - Chief of Staff and Community Engagement Specialist Passed with a motion by Mrs. Karitsa Jones and a second by Mr. Joe Galloway.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Board Memo - New Positions - Superintendent's Office (09-21-17)(2)

X.E. Request for New Positions – Title IV – Stacy Stewart

Action(s):

Motion Passed:

Approval of new positions paid for through Title IV Passed with a motion by Mr. Joe Galloway and a second by Mrs. Tiffanie Robinson.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Board Memo - New Positions - Title IV (17-18)

X.F. Bus Driver 1 – Background Check Issues

Action(s):

Motion Passed:

Approval to hire Jackie Kirby as a contract bus driver after discussion of previous issues Passed with a motion by Mrs. Rhonda Thurman and a second by Mr. Joe Smith.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Abstain (With Conflict)
Mrs. Kathy Lennon: Abstain (With Conflict)
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Bus Driver Issues

X.G. Bus Driver 2 – Background Check Issues

Action(s):

Motion Passed:

Approval to hire Andrea Watkins as a contract bus driver after discussion of previous issues Passed with a motion by Mrs. Rhonda Thurman and a second by Mr. Joe Galloway.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Abstain (With Conflict)
Mrs. Kathy Lennon: Abstain (With Conflict)
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Bus Driver Issues

X.H. McREL Balanced Leadership Proposal

Action(s):

Motion Passed:

Approval of the McREL Balanced Leadership Proposal Passed with a motion by Mr. Joe Galloway and a second by Mr. Joe Smith.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: No
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

McREL Balanced Leadership Training Program

X.I. Partnership Resolution

Action(s):

Motion 1 Passed:

Approval to add the Partnership Resolution to the agenda. Passed with a motion by Mrs. Tiffanie Robinson and a second by Mrs. Karitsa Jones.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: Yes
Mr. David Testerman: Yes
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

Motion 2 Withdrawn:

Approval of the HCDE Resolution Withdrawn with a motion by Mrs. Rhonda Thurman.

Motion 3 Passed:

Approval of the Partnership Resolution proposed by the State Passed with a motion by Mrs. Tiffanie Robinson and a second by Mr. Joe Galloway.

Mr. Joe Galloway: Yes
Dr. Steve Highlander: Yes
Mrs. Karitsa Jones: Yes
Mrs. Kathy Lennon: Yes
Mrs. Tiffanie Robinson: Yes
Mr. Joe Smith: No
Mr. David Testerman: No
Mrs. Rhonda Thurman: Yes
Dr. Joe Wingate: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (2)

XI. Information Only

XI.A. Legal Services Report

Attachments: (1)

LEGAL SERVICES SUMMARY 9.21.17

XII. Events/Announcements

Attachments: (1)

Events-Announcements 9.21.17

September 21, 2017 at 5:30 PM - Hamilton County Department of Education

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