Public Meeting Minutes: December 17, 2024 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

2. Pledge to the Flag/Moment of Silence

3. Presentations and Recognition

3.A. Shepherds Haven

Discussion:

Shepherds Haven performed Christmas carols.

3.B. AES: Retiree, Ms. Ann Douglas

Discussion:

Superintendent Clark and Ms. Walker presented a plaque to Ms. Douglas for her 26.5 years of dedication and service to the students and to Arlington Community Schools.

3.C. AHS: Model UN, Sponsor Mr. Mark McDonald

Discussion:

Students highlighted their Model UN conference experiences, awards and future conference opportunities.
Thank you to the ACS Board for granting this opportunity by awarding funds from the Legacy Grant.
Several students walked away with awards which shine a positive light on ACS.
Students shared their heartfelt gratitude to Ms. Speakman for her role in preparing them for the competition.

3.D. AHS: Ms. Sarah Kelley, Student Government Association

Discussion:

Dr. Viox presented Ms. Kelley with a token of his appreciation for her leadership and investment in our students to experience the TSBA Annual Convention.
Students, Noah Certion and Abby Cronau, had unprecedented behind the scenes access to the convention as they shadowed Dr. Viox to learn the inner workings of a board of education.
Abby Cronau was in attendance and thanked the board for the incredible experience.

3.E. AHS: Ms. Casey Sandlin-Rogers, STEM II

Discussion:

Dr. Viox presented Ms. Sandlin-Rogers with a token of appreciation for her leadership and implementation of the "I Am because of Public Education" gift swag that was presented to TSBA Board of Directors. Ms. Sandlin-Rogers led STEM II students, Macie Smith and Daniel Schulte, through the creation of the design and followed it to completion.

3.F. Make-A-Wish Check Presentation

Discussion:

Ms. Kelley provided the historical foundation for creating the Make-A-Wish project for the students of ACS. The schools and PTSA formed a union to collect money to make a child's wish come true. This year, they increased and achieved their goal and presented a check in the amount of $11,739.80.

4. Citizen Comments (limited to 2 minutes per speaker)

Discussion:

No citizen comments.

5. Approval of Agenda

Attachments: (1)

12-17-24 BOE Agenda

12/17/2024 at 7:36 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve the agenda Passed with a motion by Ms. Lyle Conley and a second by Dr. Dale Viox

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

6. Reports

6.A. Chairman's Report

Discussion:

Legacy Grants are an investment in our students that afford them the opportunity to participate in events that they may not have been able to.
Thank you to the Board, Superintendent, Central Office Staff and Principals for their unwavering efforts to solider on with compassion and leadership throughout a difficult year. Again, Superintendent Clark didn't miss a beat by continuing outstanding leadership.
Dr. Viox shared highlights of the TSBA Annual Convention events and how ACS students participated and performed to a level of excellence that ACS is known for:
- JROTC Color Guard (Mr. Block) Presentation of Colors, opened the Opening General Session.
- Ms. Ava Kessell (6th Grade AMS) performed the National Anthem accapella.
- A Major (Mr. Chipman) performed an accapella ensemble that wowed the crowd.
- Student Council students, Noah Certion - President and Abby Cronau - Vice-President, shadowed Dr. Viox throughout every event.
- Mr. Dunn presented at the Delegate Assembly on behalf of ACS.
- Mr. Hill closed the Leadership Conference with a stellar presentation on "Why Make the Investment in School Communications".

6.B. Superintendent's Report

Discussion:

The executive staff support has been exceptional as always.
Proud of our students and how they continue to shine.
AHS Model UN students placed 1st in several categories at the state competition in Murfreesboro.
The Superintendent Leadership Roundtable will submit the proposed 2026-2027 school calendar to the board for approval.
IKEA's partnership with AHS, ACS aligned courses, will begin in the 2nd semester.
AHS Alumni Panel will be on January 8th at 12:30.
Science Textbook preview day is January 23, 2025.
The Employee Intent survey will come out in January.
Special thanks to Ms. Cotner for her organizing the district office's annual holiday activities.

Ms. Walker, Human Resources:

All certified positions were filled.
2 new positions open: Special Education Pre-K at AES and District SSO.
Teacher attendance: 95%
Substitute fill rate: 89%
Tenure recommendations will be forthcoming in the January meeting.

Mr. Hill, Communications:

Legacy Grants awarded to date total $305,000.00
Remaining grant funds of $195,000.00 will be awarded next semester.

6.C. Financial Reports

Attachments: (1)

December 24 Board Budget Report

12/10/2024 at 11:32 AM

Discussion:

Financial Reports accepted by the Board.

6.D. Legislative Liaison

Discussion:

Mr. Dunn reports under item 8B.

7. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Move to approve the Consent Agenda Passed with a motion by Dr. Dale Viox and a second by Ms. Lyle Conley

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

7.A. Approval of Minutes from November 19, 2024

7.B. Resolution 2024-31 of the Arlington Community Schools Board of Education Amending the 2024-2025 Schools Budget

Attachments: (1)

Resolution 31-2024 - Budget Amendment within categories - 2024-2025 - DECEMBER 2024

12/10/2024 at 7:18 AM

7.C. Resolution 2024-32 of the Arlington Community Schools Board of Education to Approve Revisions to the Approved 2024-2025 School Fees/Field Trips Schedule

7.D. Policy 3.200 Building and Grounds Management

8. Business/Recommended Action Items

8.A. Approval of Budget Planning and Preparation Calendar for Fiscal Year 2026

Action(s):

Motion Passed:

Motion Passed: Motion to Approve the Budget Planning and Preparation Calendar for Fiscal Year 2026 Passed with a motion by Dr. Dale Viox and a second by Mr. Jonathan Dunn

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

8.B. Approval of the 2025 Legislative Agenda

Attachments: (1)

ACS LEGISLATIVE AGENDA - 12-2024

12/4/2024 at 12:34 PM

Action(s):

Motion Passed:

Motion Passed: Motion to approve the 2025 Legislative Agenda Passed with a motion by Dr. Dale Viox and a second by Ms. Lyle Conley

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Mr. Dunn shares highlights of the ACS 2025 Legislative Agenda:
- ACS is passionate about funding public education and takes a positive stance that celebrates our students and teachers while providing superior academics.

9. Adjourn

Action(s):

Motion Passed:

Motion Passed: Move to adjourn Passed with a motion by Mr. Scott Benjamin

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

Discussion:
December 17, 2024 Minutes Approved on January 28, 2025

_____________________________________
Mr. Scott Benjamin, Board Chair

_____________________________________
Dr. Allison Clark, Superintendent

December 17, 2024 at 5:30 PM - Regular Board Meeting

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