Public Meeting Minutes: November 14, 2023 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

Discussion: Mr. Benjamin called the meeting to order with the role reflecting all board members are present.

2. Pledge to the Flag/Moment of Silence

3. Citizens Comments (limited to 2 minutes per speaker)

Discussion:

No Citizens Comments.

4. Approval of Agenda

Attachments: (1)

11-14-23 BOE Agenda

11/6/2023 at 10:15 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve the agenda Passed with a motion by Mrs. Kay Williams and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

5. Reports

5.A. Chairman's Report

Discussion:

Positive Social Media - Highlighting ACS Student Achievements:
- The band participated in Nationals, and made the semi-finals and placed 33rd out of 90.
- The dance team competed well in the State Competition.
- College acceptance letters are the result of excellent SAT scores.
- Dr. Viox will be installed as President of TSBA Board of Directors on Saturday, November 18th.
Dr. Viox announced that Chairman Benjamin will be representing ACS for the next 3 years as the Delta District Director.

5.B. Superintendent's Report

Discussion: Superintendent Mayo:

Employees: Q2 Celebrations will be the week of December 4th.
Trunk or Treat: 2nd Annual Trunk or Treat was successful.
Top Work Place Banquet: December 14 at The Cadre, 4pm - 7pm.
SLR Team: The committee will review the Instructional Calendar for a proposed 2025-26 calendar that will be brought forth in the spring for board approval.
Happy Thanksgiving!

Mr. Goforth, Academics:

Legislation Overview: Public Chapter 979 - Computer Science (required to ensure that all students are fully prepared for the technological jobs of today and in the future).
- TDOE supports LEA's in implementing the new computer science requirements and will provide LEA's with:
  - Grade band-specific computer science courses, standards, resources and materials, and an online course option for middle and high schools
  - Targeted professional development modules that allow educators to effectively deliver computer science curriculum
  - No cost Computer Science Endorsement Pathway for educators to pursue an additional endorsement
  - A computer science education network integrated into the Tennessee STEM Innovation Network (TSIN) regional hubs
  - Middle and high school students will be required to take a computer science course; elementary will not. However, at the elementary level, it will become embedded into everyday instruction no later than 2024-25.
Early Literacy
- Reading 360: Provides resources and optional grants to districts, teachers, and families to prioritize literacy instruction
- Tennessee Literacy Success Act: requires foundational literacy skills instruction, universal reading screeners, reading interventions, home literacy reports, and teacher preparation and support in foundational literacy skill instruction
- Tennessee Learning Loss Remediation and Student Acceleration Act: free summer programming opportunities for rising K-9 students.
- TN ALL Corps: grant program and tutor training
Pathways to 4th Grade
2023-24 ACS Tutoring Opportunities Overview
Method - Example Student: Show adequate growth (only 6 students)

5.C. Financial Reports

Attachments: (1)

November 23 Board Budget Report

11/3/2023 at 1:37 PM

Discussion:

Financial reports accepted the the Board.

5.D. TLR Report

Discussion:

No report.

6. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Move to approve the Consent Agenda Passed with a motion by Dr. Dale Viox and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

6.A. Approval of October 24, 2023 Minutes

6.B. Policy 1.200 Method of Election of Officers

6.C. Policy 2.400 Revenues, Fines, and Fees

6.D. Policy 2.700 Accounting System

6.E. Policy 2.702 Inventories

6.F. Policy 2.806 Credit Accounts and Credit Cards

6.G. Policy 2.900 Student Activity Funds Management

6.H. Policy 5.600 Teacher Code of Ethics and ACS Employees Responsibilities and Ethics

6.I. Policy 6.701 Fundraising

6.J. Resolution 2023-23 of the Arlington Community Schools Board of Education Amending the 2023-2024 Schools Budget

Attachments: (1)

Resolution 23-2023 - Budget Amendment within categories - NOVEMBER 2023

11/3/2023 at 9:06 AM

6.K. Resolution 2023-24 of the Arlington Community Schools Board of Education to Approve Revised 2023-2024 School Field Trips

7. Business/Recommended Action Items

7.A. Resolution 2023-25 of the Arlington Community Schools Board of Education Granting Tenure to Eligible Teachers

Action(s):

Motion Passed:

Motion Passed: Motion to Approve Resolution 2023-25 of the Arlington Community Schools Board of Education Granting Tenure to Eligible Teachers Passed with a motion by Ms. Lyle Conley and a second by Dr. Dale Viox

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

7.B. Policy 6.204 Attendance of Non-Resident Students

Action(s):

Motion Passed (With Subsidiary Motion):

Motion Passed: Motion to Approve Policy 6.204 Attendance of Non-Resident Students Passed with a motion by Dr. Dale Viox and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

Subsidiary Motion Passed:

Motion Passed: Motion to Amend Policy 6.204 Attendance of Non-Resident Students Item No. 4 to read as follows: "Effective with the 2024-2025 school year, accepted non-resident students residing in Shelby County and accepted out-of-county non-resident students shall not pay tuition." Passed with a motion by Mr. Scott Benjamin and a second by Dr. Dale Viox

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Superintendent Mayo provides an overview of Policy 6.204 Attendance of Non–Resident Students and proposes an amendment to Line 4:
- Waive tuition for both in county (current practice) and out of county approved students, which is the proposed new practice.
- Those admitted from out-of-state will continue to pay tuition per state law.
- If the amendment is approved, it will be effective for the 2024-2025 school year.
- ACS is losing (approximately 200 students per year) enrollment due to the opening of Lakeland High School.
- Student enrollment is down approximately 400 due to the opening of the 9th and 10th grades and will continue as they add 11th and 12th grades.
- 2025-2026 school year will be a new set point for AHS of approximately 800 less students than when Lakeland opened.
- Tuition collected is less than 1% of our total revenues.
- Waiving tuition could potentially regain our student enrollment.
- Programs were built around the previous enrollment.
- The impact of enrollment by waiving tuition could help preserve our work force.
- Waiving tuition will impact our state and local funding for students and help stabilize our fiscal responsibility.
- It will attract more scholars, athletes and fine arts students.
Proposed amendment to Policy 6.204 Attendance of Non-Resident Students:
- Item No. 4: "Effective with the 2024-2025 school year, accepted non-resident students residing in Shelby County and accepted out-of-county non-resident students shall not pay tuition."
Dr. Viox stated that ACS has accepted non-resident students since the inception of the school district and requires rigorous criteria/standards for enrollment.
Superintendent Mayo confirmed that the amendment would apply to tuition only, and not affect the requirements for enrollment.

8. Adjourn

Action(s):

Motion Passed:

Motion Passed: Move to adjourn Passed with a motion by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

_____________________________________
Mr. Scott Benjamin, Board Chair

_____________________________________
Mr. Jeffery Mayo, Superintendent

November 14, 2023 at 5:30 PM - Regular Board Meeting

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