Public Meeting Minutes: October 24, 2023 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

Discussion: Chairman Benjamin called the meeting to order with the roll reflecting all board members present.

2. Pledge to the Flag/Moment of Silence

3. Citizens Comments (limited to 2 minutes per speaker)

Discussion: No comments.

4. Approval of Agenda

Attachments: (1)

10-24-23 BOE Agenda

10/16/2023 at 9:31 AM

Action(s):

Motion Passed:

Motion Passed: Motion to Approve the Agenda Passed with a motion by Mrs. Kay Williams and a second by Dr. Dale Viox

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

5. Reports

5.A. Chairman's Report

Discussion: Welcome to Ms. Tammy Grissom and Mr. Ben Torres from TSBA.

5.B. Superintendent's Report

Discussion: Superintendent Mayo:

Updates: Everything of major relevance has already been forwarded to the Board.
School Year:
- Quickly approaching the end of the first semester.
- Employees continue to do an amazing job with students and families.
- Top Work Place: Employees have once again voted ACS as a Top Work Place. We are going for #1 for a trifecta effect. The banquet will be on December 14th.
EDGE: Educator Development & Growth in (Leadership) Excellence Academy
- EDGE Academy is our new aspiring administrators academy.
- The first module will begin on Wednesday, October 25 with 14 participants.
- 6 modules have been planned.
LEAD Arlington
- Starts tomorrow at DES.
CIP Projects and Accomplishments will be reported by Mr. Ruff.
2nd Annual Track or Treat/Movie Night
- 2nd annual event promoting family involvement and community in our schools.
- Saturday, October 28 at 5:45 at AHS Football Stadium.
- Partnering with Relay for Life hosting simultaneously.

Mr. Ruff, Operations:

AHS
- 5 AC units installed on the Sports Wing, 2 more to be completed by Christmas.
- Painted Choir and Drama room.
- Final touches can be added to the Auditorium (drapes, etc.).
- Added sound baffles and new lights in the orchestra room.
- Auditorium letters are re-installed.
- Fine Arts roof complete. Trim, bricks and windows will finish the project.
- Sports Complex: LED Lights will be shipped on November 6th.
- Band Room: ductwork, AC units due on the 13th, paint
- Bi-Directional Antennas (BDA) will be needed for strong signal and safety.
- Back flow for sprinklers needs to be raised per MLGW
AES
- AES Cafeteria floor is finished.
- Waiting on stair treads and new lights.
Campus Maintenance
- Colored lighting was replaced at multiple locations.

Mr. Hill, Communications:

Legacy Grant
- 15 applications have been approved with 5 more in the queue.
- Funds must be used to support a student activity.
- To date, 27% of the budgeted funds have been granted.
- The application process must include details about needed funds, how they will support a student activity, an itemized list of expenses and if they currently have access to existing funds (how much and whether funds are already earmarked).
- Directly supports the Portrait of an ACS Graduate Strategic plan initiative.
Pep Talks Podcast
- Expansion of PEP Talks (Parent Education Program meetings) hosted by Social and Transition Specialists.
- Low in-person parent turn out led to revising the program to become PEP Talks Podcast.
- A weekly show where expert advice is shared on examining issues facing school-aged children today.

Mrs. Davidson, Principal Support

Overview of the Principal Support position:
- Principal Retreat - Get to Know the Principals
  - Team building outing: Axe throwing
  - Lunch at Seasons 52
- Data
  - Studying data to determine what the needs are.
- Challenges
  - 4th Grade
  - AMS - plan in place and presented to Ms. Banks
  - 9th Grade

5.C. Financial Reports

Attachments: (2)

October 23 Board Budget Report

10/4/2023 at 10:13 AM
INTERLOCAL FS AUG 2023

10/16/2023 at 9:44 AM

Discussion:

Financial reports accepted by the Board.

5.D. TLR Report

Discussion:

No report.

6. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Move to Approve the Consent Agenda Passed with a motion by Dr. Dale Viox and a second by Mrs. Kay Williams

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

6.A. Approval of September 14, 2023 Minutes

6.B. Resolution 2023-21 of the Arlington Community Schools Board of Education Amending the 2023-2024 Schools Budget

Attachments: (1)

Resolution 21-2023 - Budget Amendment within categories - OCTOBER 2023

10/23/2023 at 11:23 AM

6.C. Resolution 2023-22 of the Arlington Community Schools Board of Education to Approve Revised 2023-2024 School Field Trips

6.D. Approval of 2023 Local Education Agency (LEA) Compliance Report

Attachments: (1)

2023 Local Education Agency Compliance Report Local education ag

9/28/2023 at 3:13 PM

6.E. Approval of Updated ESSER Public Plan Addendum

Attachments: (1)

Oct FY24 ESSER3.0 PlanningBoardApproval

10/2/2023 at 2:59 PM

6.F. Approval of ACS' TISA Accountability Report

Attachments: (1)

Oct 24 TISA ACS Board Approval Form

10/2/2023 at 3:01 PM

7. Business/Recommended Action Items

7.A. Approval of Easement Agreement between Faith Baptist Arlington and Arlington Community Schools Board of Education

Action(s):

Motion Passed:

Motion Passed: Motion to Approve Easement Agreement between Faith Baptist Arlington and Arlington Community Schools Board of Education Passed with a motion by Ms. Lyle Conley and a second by Dr. Dale Viox

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

7.B. Approval of Superintendent's Performance Evaluation Instrument

Action(s):

Motion Passed:

Motion Passed: Motion to Approve the Superintendent's Performance Evaluation Instrument Passed with a motion by Mr. Jonathan Dunn and a second by Dr. Dale Viox

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

8. Adjourn

Action(s):

Motion Passed:

Motion Passed: Move to adjourn Passed with a motion by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

_____________________________________
Mr. Scott Benjamin, Board Chair

_____________________________________
Mr. Jeff Mayo, Superintendent

October 24, 2023 at 5:30 PM - Regular Board Meeting

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