Public Meeting Minutes: June 27, 2023 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

Discussion:

Let the roll reflect that all Board Members are present.
As a result of the storm and power outages, the location of this meeting is being held at Arlington High School (5475 Airline Road) in the Library.

2. Pledge to the Flag/Moment of Silence

3. Citizens Comments (limited to 2 minutes per speaker)

Discussion:

No Citizens Comments.

4. Approval of Agenda

Attachments: (1)

06-27-23 BOE Agenda

6/20/2023 at 12:39 PM

Action(s):

Motion Passed:

Motion Passed: Motion to Approve the Agenda Passed with a motion by Mr. Scott Benjamin and a second by Mr. Jonathan Dunn

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

5. Reports

5.A. Chairman's Report

Discussion:

No report.

5.B. Superintendent's Report

Discussion: Superintendent Mayo:

Summer Camps/School:
- Shout out to our CO team and teachers who developed and led these opportunities for our students.
- Both come to an end this week.
- Power outages created an obstacle. However, Mr. Goforth and his team made a seamless transition for the students to continue this opportunity.
Inservice Schedule:
- Celebrating the BIG 10!
- Ms. Douglas' team are finalizing the plans and schedule.
- Invitations have been sent.
- Board members are welcome to attend the New Teacher Induction and any other session scheduled.
Faith Baptist Arlington:
- Final drawings for the side walk connector between DES and Faith Baptist should be ready for Board approval at the August meeting.
- Faith has offered their facility for the district's use upon request.
Ms. Roberts Farewell:
- Final meeting as CFO.
- Thankful for her fiscal responsibility she has shown since the inception of the district.
- She leaves us in a great place financially in all areas and with a very health fund balance.
- We wish her well with her new endeavors.
4th of July:
- CO Picnic is Thursday, July 29th. Details will be communicated if the power has not been restored.
- CO will be closed the week of 4th of July for 12-month employees.
AHS:
- New floors in the rotunda and security vestibules are taken shape.
- Steady movement in the Fine Arts area and Auditorium.
HR Report
- Classified
  - 11 resigned and 1 retired
  - 4 new positions
- Certified
  - 16 resigned and 7 retired
  - 4 new positions
  - 18 new hires
  - 9 open

Ms. Douglas, Accountability:

FLEX PD
- Offering events all summer.
- 27 different options
Non-Resident
- Continue processing applications
- Large number of kindergartners
- Additional screening in July and August
Waiting on dates for TCAP score releases
Inservice planning is ongoing.

Mr. Goforth, Academics:

Summer 2023 - Busiest Summer Ever
- ESY - approximately 30 students
- Summer Camp - approximately 130
- High School - approximately 30
- Great work by teachers and the technology team in transitioning (due to storm/power outages) our camps from DES to AES
3rd Grade Retention
- TCAP Level Performance
  - An estimated 242 students were proficient
    - 64 students approaching
    - 6 students below
    - Worked with families to get them on the right promotional plan
  - Opitions
    - Summer camp
    - Tutoring next year
  - 17 appeals submitted to the state (14 approved/3 pending)
- Great work by Ms. Cotner in the plan support process
Math Curriculum Writers
- Teachers are working on curriculum/updating pacing guides to support new math textbook adoption.

Mr. Hill, Communications:

Strategic Plan Update
- Continuing to build off of the "Creating Our Masterpiece" theme
- Implemented the employee Hashtag and Student Awareness campaign
- Implemented
  - School Links Program
  - Student-centered approaches to teaching and learning by emphasizing K-12 project-based learning to ensure students are actively engaged in taking ownership of real-world learning.
  - Support the interests and involvement of students by identifying clubs and organizations that actively engage students in real-world learning.
  - School and district-wide service-learning projects that positively impact the community at large and promote empathetic citizenry
  - Expand Parent Education Programs
  - Host an annual school-level student listening session to ensure students' voices are being considered, heard and incorporated where appropriate.
  - ACS Scholarship Program
  - ACS Communications Internship
- National School Public Relations Association Awards (NSPRA)
  - Award of Excellence
    - On-The-Road Recruitment Kit
    - ACS Connect Newsletter
  - Award of Merit
    - ACS Website Redesign
    - AHS Tiger OneBook
    - Ready, Set, Kindergarten! (Blog)

Mr. Ruff:

AHS
- Security vestibules at both entrances should be completed within 2 weeks.
- Weather permitting, interior remodels and baseball bleachers should be completed by the end of the week.
- Completion of the CO elevator was delayed due to power outages.
- Track and field project has been completed.
AMS
- Parking lot re-milling started today and should be completed by mid-July.
- 75% of the sidewalks are completed
AES
- Kitchen floor demolition is in progress and expected to be completed by the end of the week.

Ms. Speakman, General Counsel:

No report.

5.C. Financial Reports

Attachments: (1)

Monthly Report for Board - April 2023

6/20/2023 at 4:21 PM

Discussion:

Financial reports were accepted by the Board.

5.D. TLR Report

Discussion:

Legislative report provided to Board Members.

6. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Move to Approve the Consent Agenda Passed with a motion by Mr. Scott Benjamin and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

6.A. Minutes from May 23, 2023

6.B. Minutes from May 27, 2023 SPECIAL CALLED

6.C. Resolution 2023-15 of the Arlington Community Schools Board of Education Amending the 2022-2023 Schools Budget

Attachments: (1)

Resolution 15-2023 - Budget Amendment within categories - JUNE 2023

6/20/2023 at 8:26 AM

6.D. Policy 1.102 Board Members Legal Status

6.E. Policy 1.400 School Board Meetings

6.F. Policy 1.404 Public Participation at Board Meetings

6.G. Policy 2.802 Payroll Procedures - Deductions

6.H. Policy 3.202 Emergency Preparedness Plan

6.I. Policy 3.205 Security

6.J. Policy 3.500 Meal Services

6.K. Policy 4.300 Extracurricular Activities

6.L. Policy 5.302 Sick Leave

6.M. Policy 5.304 Paid Leave After Birth or Stillbirth of Employee's Child or Adoption of Newly Placed Minor Child

6.N. Policy 5.305 Family and Medical - Military Caregiver Leave

6.O. Policy 5.307 Physical Assault Leave

6.P. Policy 5.310 Vacation and Holidays

6.Q. Policy 6.201 Compulsory Attendance and Withdrawal

6.R. Policy 6.202 Home Schools

6.S. Policy 6.203 School Admissions

6.T. Policy 6.313 Discipline Policy

6.U. Policy 6.316 Suspension/Expulsion/Remand and Appeals Related to Student Discipline

6.V. Policy 6.319 Alternative Schools Programs

6.W. Policy 6.4001 Surveys of Students

6.X. Policy 6.402 Physical Examinations and Immunizations

6.Y. Policy 6.406 Student Wellness

6.Z. Policy 6.415 Student Suicide Prevention

7. Business/Recommended Action Items

7.A. Approval of IDEA/ESEA Federal Funds Allocations for 2023-2024

Attachments: (1)

FY24 Consolidated Application Approval for IDEAESEA School Year

6/6/2023 at 11:06 AM

Action(s):

Motion Passed:

Motion Passed: Motion to Approve IDEA/ESEA Federal Funds Allocations for 2023-2024 Passed with a motion by Mrs. Kay Williams and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

8. Adjournment

Action(s):

Motion Passed:

Motion Passed: Motion to adjourn Passed with a motion by Dr. Dale Viox

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

June 27, 2023 at 5:30 PM - Regular Board Meeting

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