Public Meeting Minutes: January 25, 2022 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

2. Pledge to the Flag

3. Moment of Silence

4. Presentations: Board Appreciation

Discussion:

Superintendent Mayo presented board members with a token of appreciation for their continued hard work and support for the district as well as the position of Superintendent.
Mr. Duncan represented school principals and presented board members with a "swag bag" (school apparel) and donations were made to St. Jude in appreciation of each member.

5. Citizens Comments (limited to 2 minutes per speaker)

Discussion:

No Citizens Comments.

6. Approval of Agenda

Attachments: (1)

01-25-22 BOE Agenda

1/17/2022 at 9:56 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve the agenda Passed with a motion by Mr. Scott Benjamin and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

7. Reports

7.A. Chairman's Report

Discussion:

Board Retreat
- Set for February 10, 2022 at 4:30 - 7:30 p.m.
- Boxed sandwiches will be provided.

7.B. Superintendent's Report

Discussion: Superintendent

Strong comeback from holidays
Exploring incentives for substitutes
ACS named TOP WORKPLACE
- Voted on by employees
- Banners will be ordered for each school
Covid numbers reported
Southwest Core Superintendents
- First in person meeting in 2 years
- New BEP formula (collecting data)
- ACS will get expected BEP monies
- Future BEP - Town of Arlington may also get funds for schools; Ms. Speakman and Ms. Roberts will monitor
- 2022-23 Instructional Calendars
  - Calendars are being compiled
  - Waiting on feedback
  - Survey will be sent out

Communications: Mr. Hill (by Mr. Mayo)

New Strategic Plan
- Kickoff - February 2, 2022
  - "What is our product?" - to graduate
  - "How do we get them there?" is the goal
- Community and Board Members are welcomed to attend
- Feedback from student listening sessions, Alumni, local business and community
- Present to Board in May or June
- Core team met to discuss plan
School websites
- Vendors researched
- Blackboard chosen to launch updated website beginning of 2022-2023 school year

Human Resources: Dr. Clark

Tenure Celebration
- February 22, 2022 immediately before the board meeting
- Board members invited to attend
Teacher Job Fair
- February 15, 2022
- Dinner at 4:30
- Board members invited to attend
Career Fair
- Attending in-person
- Colleges (2 local: CBU and Union)
Employee Retention Survey
- Closes Friday
- Visit to schools to discuss projections
Substitutes
- Potential daily rate of pay increase
- Mr. Yow gathering information to provide to Human Resources
- Other municipals are increasing substitutes rate of pay
- ACS putting stipend in for incentives - provides us flexibility
  - ACS daily rate: $96.90
  - Monday or Friday: $50 incentive stipend each day
  - Tuesday, Wednesday, Thursday: $30 incentive stipend each day
  - Additional consecutive days (10 days): increased amount
  - Full rate substitutes must assume full teacher responsibilities
  - Mr. Mayo, Ms. Douglas, Ms. Roberts and Mr. Yow worked closely to develop this plan
  - January fill rate: currently 72%, past rate was 95 - 99%
  - ESSER funds can be used to help with funding
Covid numbers to be sent to Principals

Academics: Mr. Goforth

Annual Family Life Curriculum Preview Day for Stakeholders
- District Office: February 8, 2022 at 8-4:00 p.m.
Elementary/Middle School Summer Camp Planning
- Mission to the Moon
- June 6 - 30th
- Required offering from TDOE supporting learning loss
AHS Bound Night
- February 1, 6-8:30 p.m.
- Supporting 8th grade students transitioning from AMS to AHS as well as new students to AHS
Emergency Medical Services
- Course dissolved at AHS and replaced with Clinical Internship
- Wide variety of opportunities with local businesses
- Kudos to Town and businesses for participating in this program
- Options include: Dentistry, Physical Therapy, Pediatrics, etc.
- 8 local partners providing internship/shadowing opportunities where student can shadow or inter
EPSO
- Continued focus on EPSO expansion at AHS
- Providing smooth transition from high school to college to the workforce

Operations: Mr. Ruff

Wrestling Facility Ribbon Cutting drew a large crowd
Next project: Fine Arts Expansion
Facilities assessments in March
Any ideas on projects need to be submitted to Mr. Mayo before April budget meetings

General Counsel: Ms. Speakman

Legislation and General Assembly are back in session
BEP Formula proposed by legislation is very short on detail (based on student need; such as poverty, multiple special education programs, etc. This will keep regular schools out of funding and make it difficult for municipals/county to raise any funds from state
Important to watch legislation, news and contact your legislators
Mr. Mayo to ask TOSS for formulaic review on each school district how new BEP will affect districts
Also ask contacts to insist on the review for each school's district.

7.C. Financial Report

7.C.1. Monthly Financial Report

Attachments: (1)

Monthly Report for Board - Nov 2021

1/13/2022 at 7:06 PM

Discussion:

Monthly financial report accepted by the Board.

7.C.2. Inter Local Health Trust Report

Discussion:

Inter Local Health Trust Report accepted by the Board.

7.D. TLN Report

Discussion:

Legislature convened on January 11, 2022.
House closes on February 2, 2022.
Senate stops accepting new legislation on February 3, 2022.

8. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Move to approve the consent agenda as presented Passed with a motion by Dr. Dale Viox and a second by Hugh Lamar

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

8.A. Approval of Minutes from December 14, 2021

8.B. Policy 1.701 School District Planning

8.C. Policy 6.206 Transfers Within the System

9. Miscellaneous Budget Items

9.A. Resolution 2022-01 of the Arlington Community Schools Board of Education Amending the 2021-2022 Schools Budget

Attachments: (1)

Resolution 01-2022 - Budget Amendment within categories - January 2022

1/15/2022 at 5:30 PM

Action(s):

Motion Passed:

Motion Passed: Motion to approve Resolution 2022-01 of the Arlington Community Schools Board of Education Amending the 2021-2022 Schools Budget Passed with a motion by Mr. Scott Benjamin and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

10. Business/Recommended Action Items

10.A. Resolution 2022-02 of the Arlington Community Schools Board of Education Granting Tenure to Eligible Teachers

Action(s):

Motion Passed:

Motion Passed: Motion to approve Resolution 2022-02 of the Arlington Community Schools Board of Education Granting Tenure to Eligible Teachers Passed with a motion by Dr. Dale Viox and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

10.B. Resolution 2022-03 of the Arlington Community Schools Board of Education Amending the 2021-2022 Schools Fee Schedule and Field Trips

Action(s):

Motion Passed:

Motion Passed: Motion to approve Resolution 2022-03 of the Arlington Community Schools Board of Education Amending the Schools Fee Schedule and Field Trips Passed with a motion by Ms. Lyle Conley and a second by Hugh Lamar

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

11. Adjournment

January 25, 2022 at 5:30 PM - Regular Board Meeting

Web Viewer