July 17, 2014 at 4:30 PM - Regular Board Meeting
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1. Agenda
Speaker(s):
Mike Keny
Discussion:
Members present were Kristen Gold, Susan Hunter, Harvey Jones, Barbara Kennedy, Mike Keny, Ken Lilly, Sheryl McClintock, and Randy Perryman. Donnie Moses was absent.
The following addition was made to the agenda: Mr. Perryman - Under New Business, discuss renaming the Forrest School football field. Mr. Lilly made a motion, with a second by Ms. Kennedy, to approve the agenda with the addition. The motion passed 8-0.
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2. Minutes
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Discussion:
Mr. Perryman made a motion, with a second by Mr. Jones, to approve the nimutes of the June 9, 2014, regular session, and the June 20, 24, and July 1, 20143, executive committee sessions. The motion passed 8-0.
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3. MCEA Report
Speaker(s):
Nicky Randolph
Discussion:
There was no MCEA report.
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4. Committee Reports/Schedule Committee Meetings
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4.1. Budget Committee - June 30
Speaker(s):
Janet Wiles
Discussion:
In the absence of Mr. Moses, Finance Director Janet Wiles presented the Budget Committee report. She stated the committee met on June 30 primarily to review the budget. At that time, Ms. Wiles had projected the income numbers for this year but had not closed, so it showed some pick up and some carry forward. She was asked by the committee that when she was completed with the numbers, to put in a reserve for roofs in the amount of money where the revenues exceeded the expenditures this year. The committee also approved line item transfers.
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5. Consent Agenda
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Rationale:
MCBOE Policy 1.403 Agendas: "While developing the agenda, the chair and director of schools shall identify routine or non-controversial items to be placed on the consent agenda, which shall become a part of the regular agenda. If any member objects to including an item on the consent agenda, that item shall be moved to the regular agenda as an action item requiring discussion. The remaining consent items may be adopted in a single vote without discussion."
Discussion:
Ms. Kennedy made a motion, with a second by Mr. Jones, to approve the consent agenda. The motion passed 8-0.
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5.1. System Attendance Committee
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5.2. Student Disciplinary Hearing Authority
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5.3. Personnel Hearing Officers
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5.4. Technology Salvage
Speaker(s):
Suzanne Ingram
Attachments:
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5.5. Surplus (Bus)
Rationale:
Bus #16, a 1998 78-passenger Blue Bird, needs to be surplused. The bus is no longer in operation (engine has been removed).
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6. Paint Bids
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Rationale:
Bids from two companies were received: Lewisburg Paint Store and PPG Architectural Coatings. A recommendation is being made to award bid to low bidder PPG; the school system currently uses PPG and is pleased with the service/product.
Discussion:
Ms. Kennedy made a motion, with a second by Ms. Hunter, to accept the low paint bid submitted by PPG Architectural Coatings. The motion passed 8-0.
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7. Approve Cornersville High School Accounts Payable at June 30
Speaker(s):
Janet Wiles
Attachments:
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Discussion:
Mr. Jones made a motion, with a second by Ms. McClintock, to approve paying the Cornersville High School accounts payable list. the motion passed 8-0.
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8. Breakfast Prices
Speaker(s):
Jackie Abernathy/Larissa Delk
Rationale:
New requirements dictate that students be provided one whole cup of fruit with breakfast instead of a half cup. To help offset the cost, the Marshall County School System's Food Service Department is proposing raising the price of breakfast for students from $1.10 to $1.25, and the price of breakfast for adults will increase from $1.35 to $1.50. Lunch prices will remain the same.
Discussion:
Ms. Kennedy made a motion, with a second by Mr. Jones, to approve increasing the price of breakfast for students from $1.10 to $1.25 and the price of breakfast for adults from $1.35 to $1.50 (lunch prices remain the same). The motion passed 8-0.
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9. Food Service Budget
Speaker(s):
Larissa Delk
Attachments:
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Rationale:
Board members: If you have a family member employed in the system's food service department, please read the attached disclosure statement prior to the vote.
Discussion:
Ms. Kennedy made a motuion, with a second by Ms. Hunter, to approve the 2014-2015 Food Service Budget. The motion passed 8-0.
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10. General Purpose Budget
Speaker(s):
Jackie Abernathy/Janet Wiles
Attachments:
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Rationale:
Board members: If you have a family member employed in the Marshall County School System, please read the attached disclosure statement prior to the vote.
Discussion:
Ms. Gold made a motion, with a second by Mr. Perryman, to approve the 2014-2015 GP Budget. During discussions, Ms. Gold asked if the fund balance could be increased from 3% to either 6% or 7% in order to utilize more fund balance for roof repairs. Ms. Kennedy made a motion, with a second by Mr. Jones, to amend the motion to reflect a 6% fund balance. Prior to taking a vote, Ms. Hunter, Mr. Jones, Mr. Keny, and Mr. Perryman read disclosure statements. The motion on the amendment passed 8-0. Prior to taking a vote on the motion to approve the budget with the amendment included, Ms. Hunter, Mr. Jones, Mr. Keny, and Mr. Perryman read disclosure statements. The motion passed 8-0.
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11. Supplements List
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Discussion:
Mr. Jones made a motion, with a second by Ms. McClintock, to approve the 2014-2015 Supplements List. During discussions, Ms. Gold suggested that the swimming coach supplement, which did not indicate a dollar amount on the list, be consistent with the tennis and soccer coach supplements ($3,000 head coach, $2,000 assistant coach), based on the number of students and time involved. Ms. Kennedy asked, not this year but in the future budget process, to make a concerted effort to find a more reasonable distribution of supplement dollars. The board agreed to place the topic of supplement distribution/cost per student on the annual agenda for October. The motion passed 8-0.
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12. New Business
Discussion:
During New Business, Mr. Perryman stated he had been approached by several people requesting the football field at Forrest School be renamed in memory of Murrey Holton; the stadium itself will remain The Rock. Mr. Perryman then made a motion, with a second by Mr. Jones, to rename the Forrest football field the Murrey Holton Memorial Field. Ms. Kennedy expressed her concern about naming publicly-funded structures after specific people. The motion passed 7-1, with Ms. Kennedy voting no.
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13. Director's Report
Speaker(s):
Jackie Abernathy
Discussion:
Ms. Abernathy stated the county Commission's education committee will meet on Tuesday, July 22 at 5:30 p.m.; the budget committee will meet on Thursday, July 24 at 5:30 p.m.; and the full commission will meet on Monday, July 28 at 6:00 p.m. She thinks the commission will discuss the school system's budget at the July 24th budget committee meeting, but she is not sure if the budget will be discussed at the July 28th meeting of the commission. New Teacher Orientation is Thursday, July 31 at 9:00 a.m. in the Central Office; Chuck Cagle is meeting with administrators, principals, and supervisors on Friday, August 1 from 10:00 to noon to discuss legal issues; district-wide in-service is Monday, August 4 beginning at 8:00 a.m. at LMS. Ms. Abernathy invited the board members to any and all of these events.
To conclude the meeting, Ms. Abernathy recognized the administrators in the audience: Dr. Tracy Kilpatrick, OGES principal; Cheryl Ewing, CVES principal; Bonnie Reese, MES principal; Brent Adcox, CVHS principal; Robbie Reasonover, Forrest assistant principal; and Rachel Perryman, WES principal.
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13.1. Contractor's Pay Request (Orion)
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Discussion:
During the Director's Report, Mr. Jones made a motion, with a second by Mr. Lilly, to pay the Contractor's Pay Request. The motion passed 8-0.
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14. Adjourn
Discussion:
The meeting adjourned at 5:10 p.m.
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15. FYI
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15.1. Approved Fundraisers
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15.2. Use of Facility
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Rationale:
The attached use of facility forms do not need board approval; the facilities are being used by a system employee to raise funds for the school's soccer program and by a non-profit organization. The principals and Director Abernathy have approved the requests.
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