October 1, 2015 at 5:00 PM - Putnam County Board of Education
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I. Meeting Called to Order
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II. Approval of Agenda
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No Action(s) have been added to this Agenda Item.
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III. Announcements
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III.A. 2015-2016 Student Enrollment Update
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III.B. Appoint School Naming Committee for additional elementary school in Baxter
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III.C. Note letter from City of Algood - Notice of Annexation
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IV. Approval of Minutes
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No Action(s) have been added to this Agenda Item.
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IV.A. Minutes Special Called Board Meeting - September 3, 2015, @ 4:45 PM
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IV.B. Minutes Regular September Board Meeting - September 3, 2015, @ 5:00 PM
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V. Approval of Consent Agenda
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No Action(s) have been added to this Agenda Item.
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V.A. Payments/Purchases
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V.A.1. Approval of payment to Companion (Alexandria)- Salt Lake City, Utah for the annual renewal of the Library Program in the amount of $13,583.00 to be paid from 141-71100-399-02117, as submitted.
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V.A.2. Approval of payment to Skyward - Stevens Point, WI for Accounting and Human Resources Software Annual License fee from July 1, 2015 - June 30, 2016, in the amount of $47,616.40 to be paid from 141-72510-399, Other Contracted Services, as submitted. (General Purpose School Fund)
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V.A.3. Approval of payment to Frontline Technologies - Malvern, PA for AESOP Services software for the 2015-2016 school year in the total amount of $12,163.90 to be paid from Other Contracted Services, as follows: $486.69 from 141-72230-399; $9,974.27 from 141-72210-399-CURRI; and $1,702.94 from 141-72220-399, as submitted.
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V.A.4. Approval of the purchase of twenty-five (25) computers @ $980.00 each in the total amount of $24,500.00 from Troxell - Murfreesboro, Tennessee to be used in the CHS Graphic Design Classroom and to be paid from 142-71300-730-807, as submitted.
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V.A.5. Approval of the purchase of one-hundred (100) site licenses from Houghton Mifflin - St. Charles, IL, sole source provider, for "Inside Sales for Do the Math RTI Whole Group Reform" in the amount of $2,899.00 to be paid from 142-72210-524-101 and $13,02550 to be paid from 142-72210-599-101 for Northeast Elementary School, as submitted.
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V.A.6. Approval purchase of professional development and materials from Learning Focused - Boone, NC, sole source provider, in the amount of $16,537.50 to be paid from 142-72210-524-101 for Northeast Elementary School, as submitted.
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V.A.7. Approval of the purchase of unlimited site licenses, professional development and student materials for iRead Program from Scholastic Inc. - Jefferson City, MO to be paid, as follows: $24,450.00 from 142-72210-599-101; $6,897.00 from 142-72210-524-101; and $1,755.00 from 142-71100-429-101 for Northeast Elementary School, as submitted.
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V.A.8. Approval of the purchase of twenty (20) MacBook's from Apple Computers, sole provider, in the amount of $19,980.00 to be paid from 142-71100-722-101 for Baxter Elementary School, as submitted.
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V.A.9. Approval of the purchase of unlimited site licenses, professional development and student materials for the iRead Program from Scholastic Inc. - Jefferson City, MO for Baxter Elementary School to be paid, as follows: $22,935.00 from 142-72210-599-101; $1,961.00 from 141-71100-429; $6,495.00 from 142-72210-524-101; and $1,755.00 from 142-71100-429-101, as submitted.
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V.A.10. Approval of the purchase of eighty (80) Chromebooks, three (3) charging carts and eighty (80) headsets from Troxell per quote (TCPN contract #R5114) for Algood Middle School to be paid as follows: $22,657.00 from 142-71100-722-101 and $2,720.00 from 142-71100-101, as submitted.
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V.A.11. Approval of the purchase of professional development and materials from Learning Focused - Boone, NC, sole source provider, for Algood Middle School in the amount of $17,049.00 to be paid from 142-72210-524-101, as submitted.
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V.A.12. Approval of the purchase of professional development and materials from Learning Focused - Bone, NC, sole source provider, for Prescott South Middle School in the amount of $60,717.00 to be paid from 142-72210-524-101, as submitted.
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V.A.13. Approval of the purchase of High School Integrated Math textbooks from Houghton Mifflin Harcourt - Orlando, Florida in the amount not to exceed of $298,422.50 to be paid from 141-71100-499-02117, as submitted.
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V.B. Bids/Quotes/Sealed Bids/RFPs
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V.B.1. Permission to bid two (2) 84 passenger buses and one (1) Special Education bus
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V.B.2. Approval of the District-wide Cafeteria Equipment Alarm bid from the sole bidder, Track Point Systems - Nashville, Tennessee in the total amount of $32,280.00 to be paid from 143-73100-710, Food Service Equipment, as submitted. (Central Cafeteria Fund)
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V.C. Budget Amendments/Line Item Transfers
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V.C.1. Federal Budget Amendments - Fund 142
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V.C.1.a. Title III (311) to establish the 2015-2016 immigrant grant budget
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V.C.1.b. Title III (312) to establish the 2015 - 2016 grant budget
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V.C.1.c. Title I (101) to utilize funds more appropriately
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V.C.1.d. Title I (101) to allocate additional funds received from State Dept and carryover into 2015-2016 budget
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V.C.1.e. Title II (201) to allocate carryover funds into the 2015-2016 budget
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V.C.1.f. Title III (301) reduction in allocation in the 2015-2016 budget
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V.C.1.g. Educator Quality & Support - To establish Teacher Incentive Fund Planning Funds for 2015-2016
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V.C.1.h. Educator Quality & Support - To establish Teacher Incentive Fund Data Funds
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V.C.1.i. Educator Quality & Support - To establish Teacher Incentive Fund Implementation Funds
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V.C.1.j. Special Education - To budget Preschool Carry-over funds FY-15 of $8,499.18
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V.C.1.k. Special Education - To budget IDEA Part B Carry-over funds from FY-15
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V.C.1.l. Curriculum - To establish budget for Math and Science Partnership Grant (Metro Nashville)
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V.C.2. Federal Line Item Transfers - Fund 142
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V.C.2.a. Special Education - Additional funds to meet needs of SWD on a service plan
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V.C.3. General Purpose School Line Item Transfers - Fund 141
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V.C.3.a. Student Services - To reallocate funds in equipment line to purchase a computer
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V.C.3.b. CSHP 2000 - Decreasing staff development line to increase 199 per diem fee for cell phone stipend
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V.D. Approval of Out-of-County & Overnight Trip Report, as submitted.
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V.E. Approval of Grant Report, as submitted.
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V.F. Other
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V.F.1. Approval of high school participation in the SAILS Research Study: 2015 - 2016 Senior Math Skills Assessment conducted by Vanderbilt and Harvard universities, as submitted.
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V.F.2. Approval the ImPACT Testing Services Agreement between Satellite Med Urgent Care & Family Practice (SAT MED) and Putnam County School System (PCSS) effective August 1, 2015, as submitted.
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V.F.3. Approval of Power of Putnam 2015-2016 Tennessee Partnerships for Success Student Survey for grades 8, 10, and 12 with required parent permission to participate in survey, as submitted.
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V.F.4. Approval of the Safe Schools Grant and SAVE Act Report from the Tennessee Department of Education, as submitted.
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V.F.5. Approval of the 2015-2016 ACT License and Services Agreement with ACT, Inc. - Iowa City, Iowa for State Assessment, as submitted.
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V.F.6. Approval of the agreement between Putnam County School System and Tennessee College of Applied Technology - Livingston, Tennessee for students to attend classes conducted by the Tennessee College of Applied Technology for the 2015-2016 school year, as submitted.
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V.F.7. Approval of the individual school budgets for the 2015-2016 school year, as submitted.
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V.F.8. Approval of the individual school cellular phone usage list per Policy 3.3001 to be paid from individual school level funds, as submitted.
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V.F.9. Approval to enter into contract with East Tennessee Human Resource Agency as a vendor (ETHRA is sponsor) participating in "Super Snack" (or the At Risk Afterschool Meals Supper Program), as submitted.
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V.F.10. Approval of the 2015-2016 District Improvement Plan, as submitted.
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VI. Building Projects Discussion & Approval of Payments/Purchases
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VI.A. New Monterey High School Project Update
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VI.A.1. Payments
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VI.A.1.a. GEOServices, LLC - Knoxville, Tennessee for construction monitoring services
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No Action(s) have been added to this Agenda Item.
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VI.A.1.b. Rouse Construction - Application Payment #23
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No Action(s) have been added to this Agenda Item.
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VI.A.1.c. redChair: architects - Knoxville, Tennessee for basic services
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No Action(s) have been added to this Agenda Item.
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VI.A.2. Purchase Furniture from Ernie Morris
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No Action(s) have been added to this Agenda Item.
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VI.A.3. Proposed Change Orders
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VI.A.3.a. PCO #79
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VI.A.3.b. PCO #118
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VI.B. New Upperman Middle School Project Update
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VI.B.1. Change Order
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VI.B.1.a. CO #020
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VI.B.2. Payments (None Submitted)
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VII. Adjournment
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