October 17, 2024 at 6:00 PM - Bedford County Board of Education
| Minutes | ||
|---|---|---|
|
I. PROCEDURAL ITEMS
|
||
|
I.A. Call to Order
Discussion:
Chairman Michael Cook called the meeting to order, followed by a moment of silence, and the Pledge of Allegiance lead by Robert Gault, Noah Gault, and Sylvia Gault who are students at Southside Elementary School.
|
||
|
I.B. Moment of Silence
|
||
|
I.C. Pledge of Allegiance - Led by Robert Gault, Noah Gault and Sylvia Gault who are students at Southside Elementary School
|
||
|
I.D. Opening Remarks
Discussion:
There were several Leadership Bedford students in attendance to observe the meeting.
|
||
|
II. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
David Brown made a motion to add the plans for the Cascade and Community Concession Stand/Bathroom as an action item to the agenda. Shanna Boyette seconded the motion. Motion passed with a 7-0 vote.
The amended Consent Agenda was approved by acclamation upon the motion and seconded by Glenn Forsee and Barton Williams. |
||
|
II.A. Approval of Agenda
|
||
|
II.B. Minutes from September Monthly Meeting
|
||
|
II.C. Minutes from Strategic Planning Session September 26, 2024
|
||
|
II.D. Community HS Criminal Justice Student Org. Trip Request
|
||
|
II.E. Community HS FFA Trip Request
|
||
|
II.F. Community Middle/HS Band Trip Request
|
||
|
II.G. Learning Way Ambassadors Trip Request
|
||
|
II.H. Thomas Magnet Jr. BETA Club Trip Request
|
||
|
II.I. SCHS NHS Trip Request
|
||
|
II.J. SCHS Tennis Trip Request
|
||
|
II.K. SCHS FFA Trip Request
|
||
|
II.L. Harris Middle 8th grade Trip Request
|
||
|
II.M. Cascade HS FFA Trip Request
|
||
|
II.N. FY 2025 - ATSI Grant - Rev 0
|
||
|
II.O. FY 2025 - HQIM Literacy Implementation Networks - Rev 0
|
||
|
II.P. FY 2025 - State Special Education Preschool Grant - Rev 0
|
||
|
II.Q. FY 2025 - Consolidated - Rev 1 - Admin Pool
|
||
|
II.R. FY 2025 - Consolidated - Rev 1 - IDEA Preschool
|
||
|
II.S. FY 2025 - Consolidated - Rev 1 - IDEA, Part B
|
||
|
II.T. FY 2025 - Consolidated - Rev 1 - Title I, Part A
|
||
|
II.U. FY 2025 - Consolidated - Rev 1 - Title I, Part D LEA
|
||
|
II.V. FY 2025 - Consolidated - Rev 1 - Title II, Part A
|
||
|
II.W. FY 2025 - Consolidated - Rev 1 - Title III
|
||
|
II.X. TISA Accountability Report
|
||
|
II.Y. Policies for Revision
|
||
|
II.Y.1. Policy 3.203 Crisis Management
|
||
|
III. PUBLIC COMMENT
Discussion:
There was no public comment.
|
||
|
IV. PRESENTATIONS
|
||
|
IV.A. Cascade Girl's Golf Team
Discussion:
The Cascade Girl’s Golf Team were recognized and 3 of them were presented certificates for placing in the state tournament.
|
||
|
V. ACTION ITEMS
|
||
|
V.A. Delegates for Leadership Conference
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Cook asked for volunteers. David Brown, Barton Williams, and Andrea Anderson volunteered. Lana Craig was nominated as the 4th delegate. Dan Reed was nominated as the alternate. Motion was made to accept by David Brown and seconded by Glenn Forsee. Motion was carried with a 7-0 vote.
|
||
|
V.B. RFQ Construction Manager At-Risk
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This was deferred from the last meeting. Bell Construction was recommended using the scores, Bell scored the highest. Motion was made to use the CMR only on projects approved by the board and for Bell Construction to be the preferred CMR in case of schedule conflicts by Glenn Forsee and a second was by Shanna Boyette. Brian Crews asked if there was a timeline to use the CMR. Jeff Sweeney said this was for one year and agreement to use on plans already approved. The motion was amended to current projects that are already approved. Motion passed with a 7-0 vote.
|
||
|
V.C. CTE Barn at Cascade - Design and Construction
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Design and Construction. Dr. Garrett asked for approval of the architect drawings in the board meeting packet. Motion to approve made by Glenn Forsee and seconded by Andrea Anderson. The motion was amended to state Bell Construction to be used as the CMR. Motion passed by a 7-0 vote.
|
||
|
V.D. CTE Building at Community - Design and Construction
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Design and Construction. Dr. Garrett asked for approval of the architect drawings and to use Bell Construction as the CMR. Motion to approve by Shanna Boyette and seconded by Barton Williams. Motion carried with a 7-0 vote.
|
||
|
V.E. Resolutions to amend TCA § 37-1-134 and TCA § 39-16-517
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Crews explained why there are 2 resolutions. One is to amend the statute and add threat of mass violence. The second is to amend the statute and change from Class E felony to Class C felony. David Brown added that these resolutions will be presented at the TSBA Convention Delegate Assembly. He also talked with our state legislator Pat Marsh to ask for his help in getting these passed by the state. Motion was made to approve by David Brown and seconded by Barton Williams. Motion carried with a 7-0 vote.
|
||
|
V.F. Policy 3.401 Scheduling and Routing
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is to update the policy to match the model policy. Motion was made to approve by Brian Crews and seconded by Andrea Anderson. Motion carried with a 7-0 vote.
|
||
|
V.G. Policy 3.2181 Therapy Dogs
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Garrett is asking for approval of this new policy. She will have administrative procedures to go along with the policy. It was asked where the records on each dog and handler would be kept. Dr. Garrett said they would be kept at the school and in the personnel file at the Central Office. This is separate from the Americans with Disabilities Act and Service Dog Policy. Motion was made to approve by Andrea Anderson and seconded by Shanna Boyette. Motion carried with a 7-0 vote.
|
||
|
V.H. Policy 5.118 Background Investigations
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Garrett asked to approve the additional wording on the RAP Back program. This is an FBI program that is required and will take the place of the 5 year background checks as they roll off in the next cycle. Motion was made to approve by Glenn Forsee and seconded by Barton Williams. Motion carried with a 7-0 vote.
|
||
|
V.I. Budget Amendment No. 1
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Motion was made to approve by Glenn Forsee and seconded by Brian Crews. Motion carried with a 7-0 vote.
|
||
|
V.J. September Monthly Financial Report
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Motion to approve by Andrea Anderson and seconded by David Brown. Motion passed by a 7-0 vote.
|
||
|
V.K. Quarterly Financials
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Motion was made to approve by David Brown and seconded by Barton Williams. Motion carried with a 7-0 vote.
|
||
|
V.L. Cascade and Community Concession Stand/Bathroom (added at the beginning of board meeting)
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Motion was made to approve design and construction and to hard bid with coming back to the board if the estimate runs over budget by Shanna Boyette and seconded by David Brown. Motion carried with a 7-0 vote.
|
||
|
VI. REPORT ITEMS
|
||
|
VI.A. Monthly Tax Analysis
Discussion:
Robert Daniel was not in attendance to go over the tax collections.
|
||
|
VI.B. Attendance Report
Discussion:
Terise Rhodes stated that at this time we have 9,072 students. She also said that most of the withdrawals in the last month are due to attendance issues.
|
||
|
VI.C. Executive Committee Report
Discussion:
Mr. Cook announced the next board meeting will be November 21st at the Central Office at 6pm, the Fall Retreat will be Saturday, November 16th, for half day and the Leadership Conference is November 7-10, 2024. He also announced several special days of recognition for the months of October and November.
Surplus property declared for Transportation, Community Middle School, Central Office Technology, Cascade Elementary Technology, and the Distribution Center. |
||
|
VI.C.1. Surplus - Transportation
|
||
|
VI.C.2. Surplus - Community Middle School
|
||
|
VI.C.3. Surplus - Central Office Technology
|
||
|
VI.C.4. Surplus - Cascade Elem. Technology
|
||
|
VI.C.5. Surplus - Distribution Center
|
||
|
VI.D. Administrative Report
Discussion:
This is an annual report prepared by Dr. Tammy Garrett and Neil Watson, HR Director.
|
||
|
VI.E. Superintendent's Report
Discussion:
Dr. Garrett encourages all parents to come out to the Parent/Teacher Conference on Oct. 24th. In-service day is Nov. 5th which is voting day. She has asked the teachers at the schools that are used as voting precincts to go to other schools for their in-service. She talked about needing bus drivers. The Thomas addition will be finished in December and the addition at Liberty will be finished in January.
|
||
|
VII. OTHER BUSINESS
|
||
|
VII.A. Additional Acknowledgements
|
||
|
VII.B. FYI - Personnel
|
||
|
VIII. ADJOURNMENT
Discussion:
Glenn Forsee moved to adjourn the meeting at approximately 7:06.
|