June 15, 2023 at 6:00 PM - Bedford County Board of Education
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I. PROCEDURAL ITEMS
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I.A. Call to Order
Discussion:
Chairman Michael Cook called the meeting to order, followed by a moment of silence, and the Pledge of Allegiance led by Brylen Tooley, a student at Community Middle School
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I.B. Moment of Silence
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I.C. Pledge of Allegiance - Led by Brylen Tooley, a student at Community Middle School
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I.D. Opening Remarks
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II. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Consent Agenda was approved by acclamation upon the motion and seconded by Glenn Forsee and Brian Crews.
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II.A. Approval of Agenda
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II.B. Minutes from May Monthly Meeting
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II.C. Community Middle School Volleyball Trip Request
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II.D. Policy Revisions
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II.D.1. 6.205 Student Assignments
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III. PRESENTATIONS
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III.A. Community High School Girl's Basketball Team
Discussion:
Dan Reed and Dr. Garrett presented certificates to the Community High School Viqueens basketball team for their participation in the district tournament, region tournament, sub-state, and the first round of the TSSAA state tournament.
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III.B. Community High School Girl's Softball Team
Discussion:
Mr. Reed and Dr. Garrett presented certificates to the Community High School Viqueens softball team. They also participated in the state tournament two years in a row.
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III.C. Tyler Powell, Bell Construction - Cartwright Elementary update
Discussion:
Tyler Powell with Bell Construction gave an update on Cartwright Elementary. He provided a handout of aerial photos of the new school. He said despite a few obstacles and delays they have overcome and are on schedule. He stated that as of tomorrow (Friday) morning, they would be 100% finished with the footings. The underground electrical and plumbing work is about 40 to 50% complete, right where it needs to be. The structural should be started by the end of the month. Everything is on schedule, right on time and on cost.
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IV. ACTION ITEMS
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IV.A. 2023-2024 Board Meeting Dates and Location
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.B. Superintendent Evaluation - Yearly
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Per Dr. Garrett’s contract each year the board is to evaluate her with an instrument that Dr. Garrett and the Board agrees with.
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IV.C. Schools Accounts Payable
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Accounts Payable status for each school was given to the Board. This is required by the auditor each year.
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IV.D. Schools Gifts and Bequests
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
A list of all Gifts and Bequests for all schools was given to the Board. This is required by the auditor each year.
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IV.E. Maintenance Bid Recommendations
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Sam Woolbright was in attendance and answered the board members questions. The bids recommended were: Bid 23-36 Thomas windows/doors from Preferred Glass at $388,861, Bid 23-35 Community Boiler from Demand Mechanical for $128,400, Bid 23-33 Central High School sidewalk from The Plantation Room Co. for $26,000, and Bid 23-34 Cascade House Demolition from Eagle Demolition and Environment for $15,525.
Mr. Cook appreciates the way the bids were presented. Brian Crews asked about an expected time. Mr. Woolbright said about 6 months out. Dan Reed asked about the units in the gym at Community Middle. Mr. Woolbright said they were getting prices together to replace them. |
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IV.E.1. Bid No. 23-36 Thomas Magnet School Window and Door Replacement
Discussion:
Bid 23-36 Thomas windows/doors from Preferred Glass at $388,861
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IV.E.2. Bid No. 23-35 Community Middle School Boiler Replacement
Discussion:
Bid 23-35 Community Boiler from Demand Mechanical for $128,400
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IV.E.3. Bid No. 23-33 Concrete Sidewalk at SCHS Football Field Maintenance
Discussion:
Bid 23-33 Central High School sidewalk from The Plantation Room Co. for $26,000
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IV.E.4. Bid No. 23-34 Demolition and Removal of house located at 441 Bell-Buckle Wartrace Rd.
Discussion:
Bid 23-34 Cascade House Demolition from Eagle Demolition and Environment for $15,525
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IV.F. Bid No. 23-37 Math Curricular Professional Development
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This goes with the textbook adoption. Teachers have asked for hands on training.
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IV.G. Consolidated Budget Fiscal Year 2024 approval
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Garrett announced that Thomas and Cascade Middle will be Title schools.
Chad Fletcher stated that Cascade Elementary will also qualify as a Title school. Beginning this coming school year all of our K-8 students will attend a Title school. |
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IV.H. Financial Amendments FY 2023
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Garrett stated that these are year-end amendments. Anytime the state needs clarification, not necessarily money related but in the narrative, they have to be brought back before the board for approval.
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IV.H.1. FY 2023 - Consolidated - Rev 8 - Consolidated Admin Pool
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IV.H.2. FY 2023 - Consolidated - Rev 8 - Title I, Part A
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IV.H.3. FY 2023 - Consolidated - Rev 8 - Title I-D LEA
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IV.H.4. FY 2023 - Consolidated - Rev 8 - Title III
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IV.H.5. FY 2023 - Consolidated - Rev 8 - IDEA, Part B
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IV.H.6. FY 2023 - TN ALL CORPS - Rev 3 - TN ALL CORPS
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IV.H.7. Fy 2023 - Elementary and Secondary School Emergency Relief (ESSER) 2.0 - Rev 4
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IV.H.8. FY 2023 - CTE Perkins Basic - Rev 4 - CTE Perkins Basic
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IV.H.9. FY 2023 - ARP IDEA - Rev 3 - ARP IDEA Part B Funds
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IV.H.10. FY 2023 - Voluntary Pre-K - Rev 6 - Voluntary Pre-K
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IV.H.11. FY 2023 - Safe Schools - Rev 2 - Safe Schools
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IV.I. Federal Grants FY 2024
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
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IV.J. Policy 1.404 Appeals to and Appearances Before the Board
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
All legislative bodies have to have a public comment period at the meetings. Dr. Garrett explained that the public comment period is specifically for action items on the agenda.
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IV.K. May Monthly Financial Report
Action(s):
No Action(s) have been added to this Agenda Item.
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V. REPORT ITEMS
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V.A. Monthly Tax Analysis
Discussion:
Mr. Cook said the sales tax is looking healthy
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V.B. Executive Committee Report
Discussion:
Mr. Cook announced that June 29th, Thursday at Noon, will be a special called meeting to approve year-end budget amendments. The next board meeting will be July 13th at 6pm at Central Office. It’s a week early because of Summer Law. He asked that the board members fill out the evaluation for Dr. Garrett and email it back to Felecia by next Friday.
Surplus property was declared for the Central Office Technology, CTE, Southside Elementary, and Eastside Elementary. |
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V.B.1. Surplus - Central Office Technology
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V.B.2. Surplus/Transfer - CTE
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V.B.3. Surplus - Southside Elementary School
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V.B.4. Surplus - Eastside Elementary School
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V.C. Superintendent's Report
Discussion:
: Dr. Garrett spoke on the personnel assignments for 2023-2024. She talked about 3rd grade retention. We have 36% of 3rd graders that are proficient in reading and language arts. Two years ago we had 24% proficient, a 12% increase. There were 27 students that did the retake and became proficient, we have 65 appeals that have been granted by the state, we had 111 students that were exempt from SPED services or ELL, and we have 17 students that will have to repeat the 3rd grade. Brian Crews asked about the appeals and Dr. Garrett explained how it works. Dr. Garrett also explained about the pathways on students going in to the 4th grade, the ones that need tutoring, etc. She said the open enrollment process is going very well. All applicants received their requests.
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VI. OTHER BUSINESS
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VI.A. Additional Acknowledgements
Discussion:
Mr. Cook welcomed Lana Craig as the newest board member.
Dr. Garrett asked Neil Watson if he had anything and he spoke on job embedded applicants. Glenn Forsee asked about tutors. Chad Fletcher answered that you do not have to be certified to be a tutor. He said we have been really blessed with good folks who are genuinely interested in helping students. |
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VI.B. FYI - Expenditures
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VI.C. FYI - Personnel
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VII. ADJOURNMENT
Discussion:
Glenn Forsee moved to adjourn the meeting at approximately 6:46.
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