October 26, 2021 at 2:15 PM - Board of Education Special Called Facilities Meeting

Discussion (Visible on Public Minutes):  Mr. Hal Taylor introduces Mr. Templeton to discuss the Long Range Facility Plan Update.  The focus has been on the 5th/6th grade facility.  We are planning a workshop to focus on this.  We have also been talking about the high school. We have been gathering information on how to move forward.  They will come back and report back on the plans once they have all of the workshop data compiled.  

Discussion (Visible on Public Minutes):  Mr. Hal Taylor gives a project update.  1. Mayfield Elementary has been painted with sales tax $33,026.00.  2. The Football scoreboard has been replaced at CHS.  County Bond Funds $201,700.00. 3. The baseball scoreboard at CHAS has been replaced $23,542.00.  4.  Two school buses have been replaced. One is a Special Education bus. Sales tax, $197,500.00.  5. CMS was pressure washed and the exterior post painted.  Maintenance Budget, $9,812.00. 6. Cafeteria tables and chairs for CHS were ordered but have been delayed.  We have been told that the furniture will be delivered soon. Sales Tax $24,484.00.   7. The athletic field equipment and mowers for CMS and CHS have been ordered but are on an indefinite delay and some have been canceled.  Sales Tax $57,964.00.

Discussion (Visible on Public Minutes):  Mr. Brian Templeton discusses the Summer Project Updates: 1. Water and sewer improvements at CHS.  County Bond Funds, $415,150.00.  2. Kitchen hood replacement/improvement at CHS, Arnold, Stuart, Ross, and Yates.  Dish table replacement at CMS.  Dishwasher replacement at CHS, Arnold and Ross.  ESSER 2.0 $875,179.72.  3. Blythe-Bower floor replacement.  ESSER 2.0 $264,155.00.  4. Stuart flooring replacement.  ESSER 2.0 $151,700.00.  5.  Canopies at Candy's Creek, Stuart, Mayfield and CHS.  CCCE Construction Bond and County Bonds $424,028.00.

Discussion (Visible on Public Minutes):  Epidemiology and Laboratory Capacity (ELC) COVID-19 Testing Grant Funds (Grant total was 1.5 Million).  Laura Hudson was able to acquire a grant that is providing the following: 1. Mobile Clinic, vehicle and accessories to stock it: $188,000.  2. Water fountain upgrades and bottle fillers, TBD. $234,000.00.  3. Outdoor break and classroom areas, TBD. $120,000.00.  4. Minor construction as related to distancing for COVID-19, TBD.  $270,000.00.

Discussion (Visible on Public Minutes):  Energy Management Program Update from Mr. Cliff Eason.  We have saved $8,537,310 since the inception of this program.  He wants to thank the Board, Maintenance Department, Custodial Staff, and Teachers/Other Staff for the success of this program.  We have made money with some of our partnerships. Some examples of partnerships are 1. TVA/ENEL X - They will demand a reduction of power (and for example, one check was:June $687.00, total check from this example for 20-21: $1,760.34) AND 2. TVA/CLEVELAND UTILITES - Solar Energy at CHS (one credit was June $535.33 - total credit from this example for 20-21 was $5,423.62).  

Discussion (Visible on Public Minutes):  ESG Performance Contract - Cancellation.  Presently the ESG contract performance guarantee cost CCS $25,000.00 annually.  Since the completion of the ESG energy update project in 2018, we have consistently saved more than was guaranteed under the performance contract.  Since we are able to do our own monitoring, have an erg manager and are not benefiting from the guarantee, it might be more beneficial for us to cancel the contract with ESG at this time and utilize the funds elsewhere.

Dr. Dyer recommends following Hal Taylor's recommendation to cancel the ESG Performance Contract.

 

Discussion (Visible on Public Minutes):  Mr. Scott Carroll is here to talk about the CMS Softball Scoreboard Donation.  Mr. Tarver has agreed to fund $11,542 to buy the sign if they put their advertising on the back of the sign.  CCS will cover the installation cost of $4,000.00.  We know that Tarver is a Budweiser distributor but they also supply us with a lot of our concession stand products (water and other drinks).  The sign will not have any beer advertisements on it.  

Dr. Dyer recommends we move forward with Mr. Carrolls suggestion.

 

Discussion (Visible on Public Minutes):  When the Candy's Creek playground was planned, the initial phase had two main structures (swings and a slide structure).  A Pavilion has been added using funds raised by the PTO.  The next phase will include two more major freestanding structures as well as four smaller structures.  These will be funded by the PTO using the proceeds from a fun run, silent auction, and other events.  A small portion will be funded through donations to the PE department.  The total cost of Phase II will be $42,829.50.  We do plan to continue to add to the playground, but this completes the phases that we originally planned with the planner from Gametime/Cunningham Recreation.  We will continue to work with the planner to develop a plan for the next phases.

Dr. Dyer recommends moving forward with the Candy's Creek Cherokee Playground.   

 

Discussion (Visible on Public Minutes):  Mrs. Shelton sent a letter stating:"In efforts to improve our physical spaces at Stuart, we want to update the staff bathrooms.  These facilities were built in the 80's and have served us well.  However, they are broken and dated.  We will only be changing vanities.  The toilets, tiles and walls will not be altered.  I am coming to you today to ask for permission to complete this project.  Our BEST partners, community members and PTO are supporting us in this improvement project. Local contractors are supplying the cabinets and countertops.  Wholesale Supply will provide the sinks and faucets, and the PTO will help us with paint and decor.  I have arranged with Hal Taylor to have the CCS plumbers install the sinks and faucets.  Then, Chad Haun, spouse to Lauren Haun, our PTO vice-president, will serve as our contractor to oversee the changes.  We are blessed that all the supplies and installation will not be of any cost to the school or district.  We simply need your approval to proceed.  Thank you for taking the time to consider this request."

Dr. Dyer recommends moving forward with updating the Stuart Elementary teacher's restrooms.

 

Discussion (Visible on Public Minutes):  Mr. Taylor discusses the CMS Hwy. 60 project.  There are funds available from the sale of the easement at CMS to make the driveway and parking lot improvements this summer.  These improvements will help with traffic during construction.  The estimated cost is $80,000.00 to $100,000.00.  Mr. Taylor shows the image/example on the screen.  He shows how they will add additional lanes to help with traffic issues.

The Board asks if we update this area will we have to fix it if the state messes it up?  Mr. Taylor states the state will have to fix any problems they cause with our property, including these updates.

Mr. Taylor states there is a line of trees where this extra traffic lane will be.  We will have to determine if we should go around the trees or if we need to relocate them.  We will talk with professionals and determine what is the best option.  

Dr. Dyer recommends moving forward with this project this summer.  

 

Discussion (Visible on Public Minutes):  These projects are watched closely by the ESSER 3.0 funding committee. 

1. High School Entrance, $500,000.00.  2. Awning between Science Wing and Arena, $80,000.00.  3. Windows at CHS and Stuart, $130,000.00.  4. HVAC at CMS and Blythe-Bower, $4,000,000.00. 5. Four School Buses, $380,000.00.  6. CTE Building Renovation, $300,000.00.

Discussion (Visible on Public Minutes):  Mr. Hal Taylor explains the County Bond Funds.  1. Wrestling Building expansion to meet Title IX requirements - girl's locker room, weight room roof and painting of the interior and exterior of the building.  It would also make financial sense to replace the baseball building and visitors' concession stand roof in this project $280,000.00.  2. Denning Center Roof $200,000.00.

The Board wants to recommend looking at the parking lot at the entrance to the swim facility at The Denning Center.  Mr. Taylor will take a look at that and report back.

Dr. Dyer recommends we accept the County bond funds.

 

Discussion (Visible on Public Minutes):  Mr. Taylor discusses the Sales Tax Projects.  1. CHS track $300,000.00.  2. Four School Buses for 21/22, delivered in July $400,000.00.  3. Baseball Scoreboard at CMS $15,000.00.

The Board asks why Mr. Taylor did not discuss the Arnold Theater roof?  Mr. Taylor said he spoke with Cindy Geren and they believe the roof will be ok to hold this improvement for another year.

The board asks how the new custodial company is going?  Mr. Taylor states not as good as he had hoped, largely in part because a local warehouse is paying more hourly with full benefits and it's hard to compete with that.  We do have some of our teachers doing some disinfectant spraying and we are compensating them for it.