July 25, 2024 at 6:00 PM - Board of Education Meeting
| Regular Board | |
| Attendance Taken on 7/25/2024 at 6:15 PM | |
| Teresa Boston | Present |
| Mr. Nick Davis | Absent |
| Ms. Anita Hale | Present |
| Mrs. Rebecca Hamby | Absent |
| Mr. Chris King | Present |
| Ms. Sheri Nichols | Present |
| Robert Safdie | Present |
| Ms. Shannon Stout | Present |
| Ms. Elizabeth Stull | Present |
| Present: 7, Absent: 2 | |
| Minutes | |||||||||||||||||||||||||||||||||||||||||||||||||||
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1. Call to Order
Discussion:
(See above)
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2. Moment of Silence/Pledge of Allegiance
Discussion:
- Boston led the board members in a Moment of Silence. After a moment of silence, Boston led the audience in the Pledge of Allegiance.
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3. Welcome to Visitors
Discussion:
Teresa Boston: They're in such late notice and moving the venue. We appreciate everyone being here. (Audio) Teresa Boston: Thank you. OK. |
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4. Special Recognition
Discussion:
Teresa Boston: Next on the agenda, do we have any special recognitions? OK, there are no special recognitions this evening. |
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5. Roll Call
Discussion:
(See Above)
But let the records show that Miss Becky Hamby and Mr. Nick Davis are absent. |
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6. Declaration of Conflict
Discussion:
- Declarations of Conflict - Per TCA 49-2-202 Board of Education Members who have relatives (per the statue: relative means: Spouse, parent, parent-in-law, child, son-in-law, daughter-in-law, grandparent, grandchild, brother, sister, uncle, aunt, nephew, niece, or any person who resides in the same household as you) employed by the system are asked to raise your hands to identify yourself. "Do you certify that the votes that you make tonight will be in the best interest of the school system, regardless of the effect that your vote may have upon the employment of your relative or relatives?"
Boston and King certified by saying "I do". |
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7. *Approval of Regular and Special Called Minutes
Attachments:
()
Discussion:
(See Exhibit #1)
Teresa Boston: OK. Thank you. Next on your agenda is the approval of the regular and special call minutes. I'll entertain a motion to approve. Chris King: Madam Chair, move to approve. Teresa Boston: OK, second, so we have a first and we have a second. Any discussion? (Silence) Teresa Boston: All in favor? All board members: Aye. Teresa Boston: All opposed? (Silence) Teresa Boston: Thank you.
Recommended Motion(s):
Motion to approve XX minutes.
Action(s):
No Action(s) have been added to this Agenda Item.
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8. *Approval of Agenda
Attachments:
()
Discussion:
(See Exhibit #2)
Teresa Boston: Next on the agenda is the approval of the agenda. I'll entertain a motion to approve. Safdie: Madam chair, I'll make a motion to approve. Teresa Boston: We have a first. Anita Hale: Second. Teresa Boston: I have a second. Any discussion? Shannon Stout: Yes. Motion to move #15, which was the board evaluation discussion to #17, which is the DOS evaluation discussion. So we can just. Have the discussion regarding evaluations all at one time. Teresa Boston: So 14 and 15 move to 17. (Audio) Shannon Stout: Yes, it looked like it was kind of duplicate on there actually. Teresa Boston: OK, we have a motion. That requires a second Chris King: Second. Teresa Boston: Thank you. Motion to move 14 and 15 to #17 and have that discussion all at once. All in favor? All board members: Aye. Teresa Boston: All opposed? (Silence) Teresa Boston: So. OK, now let's go back to the agenda. So we have the 1st and 2nd. Any discussion there? All in favor? All board members: Aye. Teresa Boston: All opposed? (Silence) Teresa Boston: Agenda has been approved.
Recommended Motion(s):
Motion to approve the agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Acknowledgement of Elected Officials
Discussion:
Teresa Boston: Because we are sitting kind of, I think Miss Stone and Miss Mull are the only two elected officials. Am I correct? I don't want to miss anyone. If not, thank you for being here. We'll appreciate it. Next on the agenda is the community comments. I'm going to assume that you come up to this little podium. We don't have a microphone, so you may want to speak a little bit louder. First on the community comments is Linda Clark.
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10. Community Comments
Discussion:
- Boston stated there are # community members that have signed up to speak before the board.
Linda Clark |
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11. School Board Reports
Discussion:
- Boston stated there are # community members that have signed up to speak before the board.
Linda Clark |
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11.A. TLN Report
Discussion:
Shannon Stout: OK. Just a couple of things tonight. First off, I wanted. To give a congratulations to a couple of folks right here in our county that have been appointed. To Doctor Ina Maxwell, who's been appointed to the Board of Education. So we'll have one of our very own here that will be serving on the State Board of Education. So that's exciting. And then we have Becky Atkinson who. Actually is the Librarian here at CCHS and she's been appointed. To the state textbook and instructional Material Quality Commission. So again, it's great. We've got two of our local folks that will be involved in helping with policies and procedures and. Fulfilling, I guess the guidelines of the law. For our state. So it'll be great to have them, they're both appointed by Speaker Sexton. Just a couple of things for the TLM report, legislative wise, those of us who went to the Summer Law Institute last week, we got it viewed overview on some highlights of the laws and the policy changes that have to be made because of it, that was very informative. I wanted to bring our attention to one of the new laws. Because we are looking at one of the policies that address that tonight, policy 6.300 code of conduct and discipline. This new law increases the consequences of bullying and cyber bullying, making the penalty the same as that for harassment. Bullying is defined as an act that substantially interferes with the students, educational benefits, opportunities or performance, and if the act takes place off school property or outside of a school sponsored activity, it is it is directly specifically or directed specifically out of student or students and has had the effect of creating a hostile educational environment or otherwise creating a substantial disruption to the education environment or learning process, or if the act takes place on school grounds at any school sponsored activity. On school, provided equipment or transportation or any official school bus stop, so pretty long description of what they consider the bullying to be and this new law mandates that officers make an official report if they are aware that a minor has been a victim of bullying or cyber bullying. They must also notify parents. Of the incident, if the victim is a minor. Students aged 18 or older who are found guilty of bullying will face a Class A misdemeanor. Those under 18 will be charged with the delinquent act. The law already went into effect this month, July 1st. So we'll want, like I said, we'll want to make sure that we've. Got that reflected in that policy that we're covering tonight. The other piece that I wanted to cover is federal law dealing with Title 9. So a federal District Court in Kentucky has issued a preliminary injunction prohibiting the US Department of Education from implementing the newly revised Title 9 regulations in Tennessee, Kentucky, Ohio, Indiana, Virginia and West Virginia. This means that the new Title 9 regulations will not go into effect in Tennessee on August 1st unless the District Court or an appellate court remove the preliminary injunction. So we don't need to worry about implementing anything new with Title 9 at this point. Robert Safdie: Thank you. Sheri Nichols: Thank you, Shannon. Shannon Stout: This concludes it. |
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12. Board Member(s) Report from Training(s)
Discussion:
Not discussed
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13. Legal Report
Discussion:
Earl Patton: The only update that I have for you is a Kirkland case that we've been following, that's the case that involved the fall in the bleachers at Pleasant Hill. That case has been completely dismissed at this point. That happened right after the last meeting that you had. So that's been. Then yeah, so that's been taken care of. And so currently you. I don't believe you have any pending litigation. Teresa Boston: Could you say that louder? (Laughs) Earl Patton: Education is (Audio) Earl Patton: Knock on wood. Teresa Boston: Knock on that wood. Earl Patton: That's where things stand. |
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13.A. *Genesis Road Property
Discussion:
Earl Patton: Yes. (Audio) Earl Patton: OK, so when the. Board acted on that. In retrospect, when we got to the actual transfer process, as you may recall, I think the board voted to. Make the property surplus and also to sell it to Mr. Hill for $400. That was agreed to. So, the problem with that. Is that under The Financial Management Act of 1981. The finance director has to be the one that sells that property. And speaking with Mr. Burnett, the County Earl Patton. He's of the opinion and he has received some backup opinion from CTAS that the only method by which the Finance director can sell that property is by public sale. So, what the board effectively did was what I would refer to as ultravirus. It's, It was beyond your authority because you weren't able to. Make a private transaction like that, unfortunately. So what the board indicated that it wanted to do is impossible to do. So it's. What I would suggest is basically just bringing everything back to square one. There may be another way to do it, but it's not that way. Teresa Boston: OK, if I make a motion. Can you help me lead it? Lead through it. Earl Patton: Yes, ma'am. Teresa Boston: OK, so if we. We, agreed to sell it to Mr. Hill under a negotiated sellers what we thought. So if, can I make a motion to declare the property. Non surplus and that the agreed sale is null and void. Earl Patton: Rescinded, sure. Teresa Boston: Rescind it all. (Audio) Chris King: Rescind the last. (Audio) Teresa Boston: Yes, resend the last. (Audio) Earl Patton: I think Mr. King's right on right on. (Audio) Teresa Boston: Do I, do we have to do anything other than that? Earl Patton: No, ma'am, I don't. I don't think to bring you back square one, but no anything else is not. Teresa Boston: I'll make that motion. Chris King: Second. Teresa Boston: OK, so we have a 1st and 2nd. Any discussion? (Silence) Teresa Boston: OK, all in favor All Board members: Aye Teresa Boston: All opposed? (Silence) Teresa Boston: OK, motion carries. So we are. Square one. Earl Patton: Yes ma’am. Teresa Boston: Thank you. Shannon Stout: So this will, go to the finance director and he will be working. (Audio) Shannon Stout: What's the next step? Earl Patton: You’re back to square one, the Board arguably owns that property, and it's no longer declared surplus. The board can take another look at it in the future. Certainly possible, Mr. Hill may have another proposal as well so. I think you can just take that as it goes. Robert Safdie: Thank you for straightening that out. Earl Patton: Yes sir.
Action(s):
No Action(s) have been added to this Agenda Item.
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14. DOS Evaluation
Discussion:
Discussed with 17. |
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15. Board Evaluation
Discussion:
Discussed with 17. |
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16. Director's Report
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16.A. *2024-2025 Meeting Dates
Attachments:
()
Discussion:
(See Exhibit #3) Chris King: Chair, move to approve. Teresa Boston: OK, Second? Elizabeth Stull: I’ll second. Teresa Boston: OK, so we have a 1st and 2nd. Any discussion? Shannon Stout: Question, I noticed that the board meeting for June was showing 6/19. Which is the third Thursday versus. 6/26, which is the Fourth? I just want to make sure. That we're ending this correct? William Stepp: Yeah, I have annual training that week every year so we bumped it earlier so I could be. At the meeting. Shannon Stout: Cheers. William Stepp: We didn't, so I had to drive. I drove back from training and then flew out. The next morning. (Audio) William Stepp: It's up to you. (Audio) Teresa Boston: All in favor? All Board Members: Aye Teresa Boston: Opposed? (Silence)
Action(s):
No Action(s) have been added to this Agenda Item.
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16.B. *Board Attorney Contract
Discussion:
Teresa Boston: OK, thank you, Mr. Patton. OK, carrying down next on the agenda is the board attorney contract. Right now we are going month to month, is that correct? Earl Patton: That's correct. Teresa Boston: Which your contract calls for. Earl Patton: Yes, ma'am and I have, after much deliberation and I have decided not to ask the board to renew my contract. So it's been good about 20, 23, 22 years, I think, but I think it's time to move on and focus on the private aspect of my practice. Which is just fortunately growing and taking a lot out of myself currently, so it's been a pleasure. But, and I'll be happy to ride another 30 days to the board, but after that I would request to enter into a contract if I’m needed beyond that, I would ask to. Start charging my regular rate. Right now my contract is at $175 an hour. So what I would ask is that anything after 30 days if that's needed, which it may not be, but that I just charge at my regular rate which is $275 an hour. Teresa Boston: I'm going to just say you have served this board well Hale: Yes, thank you. Teresa Boston: For a long time. (Audio) Teresa Boston: I’d like to have a little stick of all the phone calls. To do that. Earl Patton: It's been an honor. Teresa Boston: Well, you have. You have served this board well for a long period of time and we appreciate it. Shannon Stout: Is it? Is it book a position that we advertise for like any other open position? Teresa Boston: Well, the board retains the attorney, so I think it would be up to this board on how you want to do that. Robert Safdie: Well it's a professional service this board has a right to simply choose, not advertise, choose and make a suggestion at the board meeting there. This is the person that, for instance, that you chose. Vote on it, or you can make the attorneys come in and make presentations so that the board is a little bit educated about. Who they want to select. Shannon Stout: That's. That's the route I'd like to go. Because that gives us an opportunity to look at. How, what kind of contract they want? What kind of fees they would charge so we can determine? Teresa Boston: Well, I think we have to make it public. I think you have to send notification. To, I would first start local attorneys and. Robert Safdie: Yeah, I think local attorneys are often. Teresa Boston: And see what interest is shown. And then, once we send out notice, we see what interest is shown. And then we can set something up to where they come. A special called or whatever. To where they come in and they. Tell us. But I think that notification should include. Some expectations. Or if I can just call Earl. (Laughter) Teresa Boston: I know how we work. Shannon Stout: Well, expectations would be a bit of like a job description. The things we're looking to have fulfilled with this position. Teresa Boston: Right. Because the first thing that they're going. To ask is. Robert Safdie: How much money I make? Teresa Boston: Thank you. (Audio) Teresa Boston: You're going to ask what the schedule would be and what that would look like, how many hours a month is going to be required, some more than others. Of. Could we send out? Chris King: Madam Chair, we've got an HR here. I would think that get their opinions first. Teresa Boston: Get their what? Chris King: Opinion. (Audio) Sheri Nichols: Get HR's opinion first? (Audio) Teresa Boston: On what? (Audio) Chris King: Yes (Audio) Teresa Boston: I know (Audio) Chris King: How we go about circulating. (Audio) Shannon Stout: Providing notice. (Audio) Teresa Boston: Where is miss? Robert Safdie: There she is. Teresa Boston: There you go. Miss Jolley, would you suggest that we get this? I mean, it's not like we're going to post it on our website. I think we need to do a personal, letter, to the attorneys that are in town, see what kind of interest we get. Neeli Jolley: I can certainly do that. There would be a start. Teresa Boston: Could you maybe write something up? Neeli Jolley: Certainly Teresa Boston: OK and then maybe e-mail it to the board members and then we'll go from there sending it out. But I think. You'd like that sent. Out as quickly as possible, right? (Earl Patton Nods Yes) (Audio) Shannon Stout: So, sooner we start the better. Robert Safdie: You don't have a son or daughter that's an attorney? (Laughter) Teresa Boston: He is a speech therapist. (Audio) Teresa Boston: OK (Audio) Elizabeth Stull: When is your contract been up? Is in the end, it's up right now. Shannon Stout: The end of June Elizabeth Stull: So then we're, it was the end of June it was up? Shannon Stout: Yeah. Teresa Boston: We're doing Elizabeth Stull: So 30 days additional would take us to the end of August. Is that what you're saying? (Audio) Elizabeth Stull: So we would need to go ahead and have someone in place by the end of August and then? (Audio) Elizabeth Stull: Or your rates would go up for additional time in September. Earl Patton: Sure, sure. Shannon Stout: And it would be on a needed basis, an hourly needed basis. Teresa Boston: It'd be just a flat rate. Earl Patton: Yes. Teresa Boston: no matter what you do Earl Patton: Yes ma’am. Teresa Boston: OK? Mr. King. Chris King: Yes? Teresa Boston: I'm going to make a motion that we task Mr. Stepp and Miss. Jolley, thank you. To kind of develop a notification to go out to, the local attorneys could we get that out? (Audio) Teresa Boston: I'm sorry. Miss Stone: I just wanted to say that what we call them is an RFP. When your request for providers and that's what you're doing looking for someone with a professional background and that you know if you could estimate the amount of time you think it would take and probably help them. But I think you're looking for an RFP. Robert Safdie: And what was that? (Audio) Miss Stone: RFPs, which you call that you know versus like bids or something like that, you're looking for professional services and that's the term they use in our accounting finance. (Audio) Robert Safdie: The request for professional services? RFP? Miss Stone: I think it's provider, RFP, you know I think the P stands for provider, but it is when you're doing like for an architect or you're doing for something like that. Then it's going to vary based on their skill and their background and what they're bringing. Teresa Boston: I've made a motion that we test Mr. Stepp and Miss Jolley to develop a letter to send out to the local attorneys. And if we could get that out, maybe within. And if you could let us know what that looks like William Stepp: I'll send it to you before it goes out. Teresa Boston: Before it goes out and maybe if we've got, would a week be sufficient for you, Mr. Stepp? William Stepp: Yeah, we'll get. Teresa Boston: OK. (Audio) Shannon Stout: Question because I know it's been a while since we've had to do this right? Is it? Is it typical just to? So we'll solicit that might not be the best word, but solicit to local attorneys versus outside the local area. Teresa Boston: Well if it. (Audio) Teresa Boston: Go ahead. Earl Patton: Just going to suggest. I would suggest finding somebody local. Well if you can. I'll tell you that. The to the extent that you've got to have somebody that that's available to you for emergency meetings. (Audio) Anita Hale: Right, right I agree. (Audio) Earl Patton: Everything like that, I think that would be an important consideration. (Audio) Teresa Boston: And you don't go into travel expenses and you're going to go into travel expenses. Anita Hale: Yes. Teresa Boston: Or if you don't, we may not find anybody local and that's we may not have anybody interested. Shannon Stout: And then from there, we would go beyond. (Audio) Teresa Boston: If we need to, yes, if we feel the need, but I need a second on the motion. Robert Safdie: I will second. Teresa Boston: OK (Audio) Robert Safdie: Move to discussion. (Audio) Teresa Boston: And then we’re (Audio) Teresa Boston: I think we've already had discussion, but that's fine. (Audio) Robert Safdie: What time do you think you would be able to put an article in the paper? Concerning this interest that we have in finding a local attorney. Media: Tuesday. (Audio) Robert Safdie: Tuesdays paper? (Audio) Teresa Boston: Tuesdays. Good. (Audio) Sheri Sheri Nichols: She said Tuesday paper. (Audio) Robert Safdie: Thank you. (Audio) Teresa Boston: But then if Mr. Stepp and Miss Jolley will kind of. Do a formal, you know. Notice this is what we have open. If you are interested, contact. Central office. William Stepp: Could be me. Teresa Boston: Yeah. William Stepp: I'll get the information to you guys. Teresa Boston: Yeah. Robert Safdie: I don't have any discussion questions. Teresa Boston: OK. Any more discussion? (Silence) Teresa Boston: If not all in favor? All Board Members: Aye. Teresa Boston: All opposed? (Silence) Teresa Boston: OK. Sheri Nichols: Thank you. Earl Patton: Thank you. (Audio) Robert Safdie: Thank you for your service. (Audio) (Laughter) Robert Safdie: Is that laughter or crying? (Laughter) Sheri Nichols: Don’t know how you do it. Balancing your practice and us and you parents. (Audio) Earl Patton: That's that's a major. That's a major consideration is. Teresa Boston: Well, you're starting to travel with (Audio) Teresa Boston: Cause now you have to go to them, because they don’t always (Audio)
Action(s):
No Action(s) have been added to this Agenda Item.
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16.C. *CCEA & CCBOE MOU
Attachments:
()
Discussion:
(See Exhibit #4) (Audio) Teresa Boston: What are the main major changes? Shannon Stout: So that's what I was going to ask. A lot of pages to look through without comparing to last year. Teresa Boston: What were the major changes? William Stepp: There wasn't a lot of changes. It's a pretty good MOU. You know, to start out with our intent was not to take anything away, that's for sure. Want to support the teachers, but it's about a 23 page document that goes through their rights above the actual contract, and I'm trying to scroll through down to the changes, updated some policies that are written in it. (Audio) William Stepp: Because the policies were updated, so we got the links for those in there that follow up with each one of the conditions. If you'll scroll down to page 13, Miss Diane. Oh, you don't have the blue, though. Yeah you do, there it is. So the blue are the changes, so there's just some minor changes added on. Teresa Boston: What about the dress code? Was that addressed in here to everybody's? Happy? Unknown Female: Yes. Teresa Boston: OK, yes. Now, well, we need to go back and change our policy to coordinate? William Stepp: We did, they updated everything. Teresa Boston: They did the policy? William Stepp: Do you have an updated? Policy yet? Oh, we're going to. Teresa Boston: OK. William Stepp: The last page has the insurance benefits, which are great in Cumberland County. Teresa Boston: I'll make a motion. We approve. Anita Hale: Second Teresa Boston: Any more, any further discussion? (Silence) Teresa Boston: If not all in favor? All Board Members: Aye. Teresa Boston: All opposed? (Silence)
Action(s):
No Action(s) have been added to this Agenda Item.
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16.D. *Request for District Funds
Attachments:
()
Discussion:
(See Exhibit #5) Teresa Boston: Could, is there any way you could look up the policy which addresses that? Because I thought it was only for national competitions. Shannon Stout: Yeah, I pulled that up and looked at that today and it does say specifically competitions Teresa Boston: Right. Shannon Stout: up to the 1500 William Stepp: This, yeah, this isn't asking for competitions, funds. This is asking for new program. Shannon Stout: Something entirely different. William Stepp: Completely different. Yeah. This is two brand new teams that came about because of a, the board voted to do that. Robert Safdie: You know, I just want. I just want to say that, you know, I really support. You know, providing them with some startup money, but how do we how do we deal with? With the since it's, this will be one of the first things we do, though you know the band, for instance, says we want to start a jazz ensemble, and we need instruments for the jazz ensemble and it's go down the list of new of existing of existing sports and activities and what responsibility will we have in funding those I support that but that's the question. William Stepp: These are two brand new programs without booster clubs. When you looking at Band and other things, when you start a separate music ensemble or something like that, you already have a lot of those instruments and you can you can get the music. So it's not like starting brand new because of those kids are in band and they already have a booster program supporting marching band concert band, small groups. So this is just brand new, these kids. Teresa Boston: How much totally are we asking for? William Stepp: They say, the cost for the uniforms and the equipment the kids need is $75 per child. Teresa Boston: And they've got 25 students. William Stepp: They got total 55 count the girls and the boys. Elizabeth Stull: That's just the one school you're asking. William Stepp: That's just the one school. So I do. Teresa Boston: So that's 110 students at $75. Where would this money come from? William Stepp: It would have to be in a budget amendment that comes out of the fund balance. Teresa Boston: I know that from, out of the fund balance? Robert Safdie: Was that 70, $7,500? Elizabeth Stull: No, $8,250. Teresa Boston: 82, because we've got 110. Elizabeth Stull: $8,300. Teresa Boston: My fear and this is just a concern because. I mean, then you get into. Buying for every sport. You know, they come to the board. For every sport, and I'm not certain that we can. Afford that? But I don't want their. Elizabeth Stull: We've had one team. Teresa Boston: Our soccer teams, not to be able. Elizabeth Stull: And we're dividing it. Yeah, we're doing it into two teams now, so it's something that's already been existing, but we're turning into two teams. Robert Safdie: Well, the recommendation of our director of school is to, fund both. Elizabeth Stull: Right. William Stepp: If you approved it, fund one, I would fund both whatever that amount per child would be. It doesn't have to be a full amount, it can be. Shannon Stout: Well, and that was the question I have. Because he does write. (Audio) That he's attaching a price quote, but I didn't see. (Audio) Attached. Teresa Boston: It was requesting this (Audio) Shannon Stout: Just roughly based on the number of students that 25 girls, 30 boys and then I times to buy the $75 and I came up with $4,125 so. Elizabeth Stull: But that's only for the one school. If we're doing both schools. (Audio) Teresa Boston: So $8,200 for both schools. (Audio) Shannon Stout: Double, yeah. So I didn't know if that was the right calculation or if the price quote was different than that? Elizabeth Stull: That would give them the opportunity to go ahead and have or have their uniform and then get their own booster clubs going so then they can go out and support themselves so. (Audio) Sheri Nichols: It gives them a step up. (Audio) Robert Safdie: And soccer is really popular. Elizabeth Stull: Correct, Sheri Nichols: It's very popular. Elizabeth Stull: And then it's something that's already going on, so you don't want to take it away. Teresa Boston: Is this, this is middle school, right? William Stepp: Correct, and they split because of the action of the board. Wanted to do the county wide teams. Sheri Nichols: Yes, we created this. William Stepp: So we had to get them into feeder situations so that both schools, high schools have feeder programs. Anita Hale: Where now the high schools have soccer teams William Stepp: They do. Anita Hale: They fund. Teresa Boston: Yes. William Stepp: They do. Elizabeth Stull: This is for the middle school. Shannon Stout: This is middle school Teresa Boston: This is for the middle school. William Stepp: Middle school, correct. Anita Hale: Which we don't have the middle schools. (Audio) Shannon Stout: I know (Audio) Teresa Boston: We don’t have (Audio) Robert Safdie: Well (Audio) Elizabeth Stull: Well, no, we don't have middle schools. (Audio) Robert Safdie: 5th, 6th and 7th, 8th grade (Audio) Anita Hale: But we started the program. (Audio) Robert Safdie: Unit, we call it a middle school (Audio) Shannon Stout: The middle school students. Put it that way right? (Audio) Chris King: Wherever they come from. (Audio) Robert Safdie: Is there a motion on the floor? I'll make a motion that we take out of the fund balance $8200. Anita Hale: What was your motion again? Robert Safdie: To take out of the fund balance $8200 to support. Both programs, both new programs in middle school. Elizabeth Stull: I’ll second that. (Audio) Anita Hale: How much does that leave us in the fund balance? Teresa Boston: Oh, I mean, 8200 is. William Stepp: It's like 1.4. Is that right? Unknown Female: Yeah. William Stepp: 1.7 million? Teresa Boston: But you're at the very beginning, Anita Hale: Right. Teresa Boston: Of your year, and we have no idea what’s coming. Robert Safdie: Well, schools first. Unknown Female: Mhmm Yeah. Teresa Boston: Oh, good call, good come back. (Laughter)(Audio) Sheri Nichols: Oh. I like. I like when Elizabeth said, too, that once we get them that step up, then they can start pulling in their parents and their people and their support and start building those teams together. So. Robert Safdie: Right. (Audio) Sheri Nicols: I think we need to do that. Chris King: Madam chair, can we get a second? Teresa Boston: Not a second, not at this point (Audio) Elizabeth Stull: Yes, I second it. (Audio) Teresa Boston: Elizabeth, we have a second. We're in discussion. Chris King: We are in discussion. Did we provide money to the other head teams? Teresa Boston: No. Sheri Nicols: They haven't asked yet. Robert Safdie: If. (Audio) Chris King: And I think they're going to. Teresa Boston: You set a precedence. Sheri Nichols: Well, we sort of did that. We did, fund schools sports. Robert Safdie: These are these. Teresa Boston: We never funded. Robert Safdie: Are new teams that are just opening or starting right now. The other teams have been in existence and (Audio) Robert Safdie: Although the idea to treat everyone the same, not everyone is a brand new team starting. (Audio) Sheri Nichols: So do we, have other things that would be new? William Stepp: Countywide basketball. Elizabeth Stull: Yeah, but the basketball programs William Stepp: As far as the JV. Elizabeth Stull: have already been in place. William Stepp: In each elementary school. Elizabeth Stull: Yeah. William Stepp: They have not been Stone Memorial middle school basketball. Elizabeth Stull: No, they already have their own funding so that funding should be. Able to go ahead and. Sheri Nichols: No. William Stepp: It's at each individual school, the funding stays at the schools. Sheri Nichols: Yeah. Teresa Boston: They're raising their monies now. William Stepp: Correct. Elizabeth Stull: So then they already have their booster clubs. (Audio) William Stepp: They’re at the beginning, same as soccer right now. Teresa Boston: Yeah, it's the same as. Shannon Stout: So the only question now. William Stepp: Four teams. Shannon Stout: We could conceivably seem to do the same thing for. William Stepp: Yeah, four teams just like soccer. Four teams. Teresa Boston: Any further discussion? Robert Safdie: I just remember many, many years ago. Where the band was starting up and they had a pull boosters. It was a terrible time for elementary schools to raise money for instruments. And. I felt that the board or the school system should help. And we're in a situation right now where we have two teams that are in middle school and they're asking for our assistance. And personally, I feel like it's a good thing to do. And those other issues can be sorted out as they come to the new board. (Laughter)(Audio) Teresa Boston: Thank you. Thank you. Thank you. (Laughter)(Audio) Robert Safdie: Thank you. Thank you. (Laughter)(Audio) Elizabeth Stull: Open the door for additional students to be able to participate with having the additional teams as well. Because this has been an established just the one team, now we're going two. So additional students have the opportunity to play. Chris King: Madam chair, I’d like to move to place this on the table till the director can come back with a recommendation for us. Teresa Boston: Can ya, what is your recommendation? William Stepp: Well, I mean, these programs and the basketball programs are all were all created from the board's action. So I mean I think some support of these programs would be a good thing because they're brand new. Robert Safdie: So your recommendation is? Sheri Nichols: Do this. William Stepp: Whatever amount you would be willing to fund to help them start up. Shannon Stout: So if we give a lesser amount, what would be their resources for stop gapping the difference before they need to purchase these items and? William Stepp: Same as everybody else. Teresa Boston: Yeah, whatever the other. William Stepp: Parents and fundraising and boosters and. Teresa Boston: Yes. William Stepp: All the above. Shannon Stout: Would they have time to do that before they would need to purchase the? William Stepp: Well, it's two different. You're looking at two different seasons, so some play in the fall, some play in the spring. My guess is they've already started this process of ordering and all that kind of stuff. So sometimes the vendor will allow you to bill it out throughout the months instead of having to pay one lump sum at the beginning of the season. Positive they can handle whatever cost there is. Elizabeth Stull: Cause soccer is going to start William Stepp: Throughout the year. Elizabeth Stull: Right away in the fall here. William Stepp: Yeah, we got girls, one season. Boys, another season. Robert Safdie: Do you think it's unreasonable for us to, support, the, two teams that William Stepp: Be four soccer teams and four basketball teams. That are in the same they're all. In the same boat. Elizabeth Stull: But right now we're only dealing with soccer team. Anita Hale: And none of it could come out of athletics. Does any of it, or that's just paying for the coaches and that kind of thing. Teresa Boston: That's supplements William Stepp: Supplements are already there. This is for the player, uniforms and the stuff that each player needs. Anita Hale: Yes, Sir. Robert Safdie: I'd like to withdraw my motion. (Audio) Robert Safdie: I'd like to withdraw my motion. Teresa Boston: Are you willing to withdraw your second? Elizabeth Stull: Do I have to? No? Teresa Boston: No. Robert Safdie: I was thinking that maybe we should. We should. Provide partial funding. The parents are, parents still have an obligation. And if their children are going to. Play on a middle school team. The price of uniforms they can be selective on what type of uniforms they want and they can control the cost a little bit more. So if there were a second motion to provide partial funding, let's say half. Of the amount. And then see how it plays out. Elizabeth Stull: I will withdraw my second. Robert Safdie: Now, am I allowed to make another motion? Shannon Stout: Amended motion. Teresa Boston: We've got three. If you wanted to table, but we've got our recommendation. Chris King: There is nothing to table now, so it’s gone. Teresa Boston: OK, thank you. Robert Safdie: So I'd like to make a motion. (Audio) Robert Safdie: Half that amount, to half that amount of the requested amount to the soccer teams. Elizabeth Stull: I second that. (Audio) Teresa Boston: So that would be. William Stepp: Four soccer team. Teresa Boston: So that would be roughly $1000 each. $1050 each. No. Yes, $1050 to each team. Does that have a second? Elizabeth Stull: I second. Teresa Boston: OK. Elizabeth. Second, any further discussion? Chris King: They just need to be ready to fund everything else. Robert Safdie: You know, that's why I Teresa Boston: If we approve this. Although you know, I like to. Tag on to the no student left behind. I want everybody to be able to play and to have what they need. It's going to be tough because of all of the athletics we. Have going on. For the board to fund all of them. And and I think if we're opening. But you've had your motion, you've second it. Is there any further discussion? (Silence) Teresa Boston: OK, Miss Nichols? Sheri Nichols: Yes. Teresa Boston: Miss Stull? Elizabeth Stull: Yes Teresa Boston: Miss Hale? Anita Hale: Yes. Teresa Boston: Mr. Safdie? Robert Safdie: Yes. Teresa Boston: Mr. King? Chris King: No. Teresa Boston: Miss Stout? Shannon Stout: Yes. Teresa Boston: And miss Boston votes yes, so motion care. (Audio)
Action(s):
No Action(s) have been added to this Agenda Item.
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16.E. *Approval of DHA Board Members
Attachments:
()
Discussion:
(See Exhibit #6) Teresa Boston: I'll make a motion we approve. Chris King: Second. Teresa Boston: Any discussion? (Silence) Teresa Boston: All in favor? All Board Members: Aye Teresa Boston: All opposed? (Silence)
Action(s):
No Action(s) have been added to this Agenda Item.
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16.F. *Approval of District Testing Coordinator
Attachments:
()
Discussion:
(See Exhibit #7) Chris King: Madam chair, move to approve. Teresa Boston: OK, I'll second that. Any discussion? (Silence) Teresa Boston: All in favor? All Board Members: Aye Teresa Boston: All opposed? (Silence) Teresa Boston: Motion carries.
Action(s):
No Action(s) have been added to this Agenda Item.
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16.G. Bus Driver's Certificate of Completion Policy 3.400
Attachments:
()
Discussion:
(See Exhibit #8) Chris King: No vote. William Stepp: No voting item. Any questions? (Silence) |
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16.H. SRO Annual Report
Attachments:
()
Discussion:
(See Exhibit #9) (Audio) Anita Hale: It was very good. Teresa Boston: Now does this include? This does not include our safe school counselors. William Stepp: That's a separate report. Teresa Boston: Could we get that report in August? William Stepp: I'll get it on the next one. Yep. Teresa Boston: Yeah, please, just to see. Because if this is what your. SRO's are doing. And you've got you've got 700 students and we've got 6400 student consultations. That's a lot. Anita Hale: Yeah. William Stepp: And that's, they're walking the buildings every day, so they're having contact all day, every day with this. Anita Hale: They do an awesome job. William Stepp: Absolutely. Elizabeth Stull: Yes they do. Sheri Nichols: Training was incredible. Shannon Stout: It's great to see all the agencies out there. Sheri Nichols: Oh, I felt very safe in that room. (Audio) Teresa Boston: Even though they were blanks, you felt very good. (Audio) Shannon Stout: And some good criminology students. Sheri Nicols: Oh my goodness. (Audio) Shannon Stout: Actors, they did some pretty good screaming, (Audio) Sheri Nicols: some screaming. (Audio) |
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16.I. Stellar Therapy Renewal
Attachments:
()
Discussion:
(See Exhibit #10) Robert Safdie: Move to approve. Anita Hale: Second. Teresa Boston: This does not have a voting, do we have to vote on this? Robert Safdie: Sorry. Teresa Boston: OK. (Audio) |
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16.J. 3rd and 4th Grade Academic Data
Attachments:
()
Discussion:
(See Exhibit #11)
William Stepp: Next is third and 4th grade academic data. We've had some growth in both not as much as we want. We got a lot of areas opportunity that we're working on. We'll have a full academic. This is just, like a press release. We'll have a full academic report in August. They just released the TCAP this last week. So we're crunching numbers right now. Principals are crunching numbers and, we'll have a full report on the whole systems data next month, is the goal. |
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16.K. Homestead Elementary Update
Discussion:
William Stepp: Next is just a quick update on Homestead. The specs have been turned into the finance departments to get a bid out. So we got that going on also the last time we met, we had a request to have. A couple of options. On how to fix Homestead. So now that Mr. Chamberlain is back in country, him and I and my people will be meeting to walk the campus to look at what it would look like to enclose the walkways so we'll get a quote for that and kind of get a run. Down on. Both options to safety. Both options. What challenges? What are the pros and cons and all that? So we're in that process and I don't know how long it will take Mr. Chamberlain to do a mock up of all the all of that, that's a completely different way to do it. So we're going to look at that. Sheri Nichols: May I join you on the walkthrough? William Stepp: Mhmm. Teresa Boston: Where do we stand on the fencing? William Stepp: So the fencing specs are in and to the finance department ready to be bid out. Shannon Stout: How about the playground? William Stepp: Working on that right now. Sheri Nichols: Swings moved? William Stepp: Swings have already been moved over to the side. (Audio)(Whispering) William Stepp: I don’t, she's out of country, out of state. |
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16.L. School Updates
Discussion:
No Discussion
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16.M. Annual Planning Calendar
Attachments:
()
Discussion:
(See Exhibit #12) (Audio) |
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16.N. FYI
Discussion:
(See Exhibit #13)
No Discussion |
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16.N.1. Personnel Reports
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Discussion:
No Discussion
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16.N.3. School Calendar of Events
Attachments:
()
Discussion:
No Discussion
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17. TSBA Evaluation Services for DOS & Board and Updating DOS Review
Attachments:
()
Discussion:
(See Exhibit #14) Earl Patton: I did. I got back. I want to say three. Maybe four responses. (Audio) Teresa Boston: OK. OK. Well, I think Miss Stout kind of put it on hold when she sent out the e-mail. But TSBA evaluation. Miss Stout you wanted to talk about that? Shannon Stout: Yes, yes, please. So couple things, Earl and y'all asking if we could go ahead and put a pause on it. There are a couple of things I was thinking of. One, I'm he had mentioned that he was looking at a way to maybe distribute them electronically, but ended up with landing on. Hand delivering them or scanning them and sending and doing them manually. Last time we did our board and DOS evaluations, we went ahead and just went through TSBA. There is not an additional charge. It's included for our member services, which so we're already paying them for it. They're all set up to handle that electronically. Administer it to calculate it and send us the results. So my recommendation was instead of utilizing our attorney. This isn't a legal matter, that we go ahead and utilize TSBA Sheri Nichols: We pay. Shannon Stout: And let them just do it electronically. Nice and neat. Not having to worry about doing it manually. Anita Hale: One thing. Shannon Stout: So that was the first piece. And I included in the e-mail to y'all so you can see that it's free with membership of board and the Superintendent that's from their website. When we had our last retreat, I guess we called it with TSBA after our last evaluation, then had recommended and we had all talked about revisiting Mr. Stepp’s evaluation and ours, but we had more discussion about visiting his it's, I don't know how long these evaluations have been in place, they've been used. Not have they changed since you've been on the board? Miss Boston? Evaluations? Teresa Boston: Roughly we made tweaks, Shannon Stout: Little tweaks here and there. Teresa Boston: Here and there. Shannon Stout: So one of the recommendations from him, and that's actually in our new policy Teresa Boston: Recommendation from who? Shannon Stout: From Ben, from Ben. Teresa Boston: OK. Shannon Stout: And that's in our new policy that we adopted. Is that we work with Mr. Stepp, together to come up with the evaluation. So we need to make sure that we are in line with our new policy, so we need to work with him and put together this new evaluation, which we had not done prior to Earl sending this out. That was the other thing. Elizabeth Stull: But our evaluation, our policy, says that we're supposed to do this twice a year and our year is literally at the end. Shannon Stout: Actually, our new policy that we adopted says annually. Elizabeth Stull: It was supposed Shannon Stout: This is annually. Elizabeth Stull: To be twice a year because that was what the board was. Shannon Stout: No, we had talked. That was actually my recommendation to do it twice, when we met very early on as a Board. Just being new and Mr. Stepp being new that we'd be able to do it a couple of times a year, so there weren't any surprises. We could all stay in contact with each other and talk about anything that we may need to adjust or work on. But the policy that we've adopted is an annual evaluation. So we have done an annual evaluation of Mr. Stepp already this year. So that has been satisfied per our policy, we've adopted. However, we need to get a good evaluation in place for Mr. Stepp that's updated. And the recommendation from TSBA that I sent to y'all and that was included here in the documents for the meeting. They have performance evaluation guidelines that they provide for the Superintendent. It's recommended model for all of us to use. In this evaluation guidelines, there's three parts to it. There's the administrator survey which Mr. Stepp conducts with all of his supervisors. There's board observational data, which is the part that we do which would be Appendix B, and then there's a second section. That's the they say, quantitative, I call it. Objective which is achievement of the boards so that ties in directly with our goals and our strategic plan. So numbers, you know how are we doing? How is Mr. Stepp doing and moving us through the goals that we've set as a district. So I just wanted to bring all this information forth and. Request that we, as a board, work to revise this and get a good evaluation in place. Work with Mr. Stepp. He and I have met a couple times already and we started drafting some things out. I'm sure he'd appreciate. Input from other board members on it, but we could come together with a good draft and a really good review. This is the review that we use to determine are we going to renew his contract? Are we going to give him a Raise? It needs to be a good review with good information in here that the board can make determinations from. (Audio) Shannon Stout: And so when I met, we went through the recommended. They get a whole slew. You see Diane’s, Miss Diane is scrolling down a whole slew of questions that you can pick from. And so we went through you. Got a couple of samples from other districts. Right, Mr. Stepp? So we were working with that and we were working with some of these questions and coming. Up with the, a section E and started a little bit of work on section C around our five year strategic plan. Anita Hale: Whatever we choose to do, I think that there needs to be a section in there where you can have personal comments and not just. Mark in the box. You can have written comments. (Audio) Teresa Boston: Does the one that we have now have a place for personal comments? I think it does. Earl Patton: I'll have to look back. (Audio) Anita Hale: One time we did one where there was some personal comments and the other one is what did. (Audio) Teresa Boston: So the current one is, does have a place for personal comments. Earl Patton: Yeah. Teresa Boston: That’s what I thought. (Audio) Teresa Boston: Yeah. Shannon Stout: And the supervisor one does as well. Because we see those. When Mr. Step provides that information to us. So my recommendation was that we just. Table doing the. My motion would be to table doing the evaluation right now and let's do a little work on this and then come back to it. Sheri Nichols: Create one. (Audio) Anita Hale: I thought we already did an evaluation. (Audio) Teresa Boston: Well, it was sent out because those evaluations are supposed to be done in May. And on the planning calendar, I missed it. It was not put on the agenda. So I think we need to move forward and then that gives you plenty of time to develop one for next, May. Anita Hale: Yes. Elizabeth Stull: I guess I don't understand why, it. Anita Hale: Reinvent the wheel at this late date. Teresa Boston: Yes. Elizabeth Stull: Well, that and why the other evaluations didn't get sent in just because you had asked to pause. That was something that the whole board then needed to go ahead and discuss, to pause that. Shannon Stout: Right, So that's what we're doing. Elizabeth Stull: But it was already sent out before then. (Audio) Anita Hale: Right. Shannon Stout: Well, it was sent out without the board discussing that it was going. To be sent out so. Elizabeth Stull Because it was supposed to be done according to the Fannin County. Shannon Stout But that's no longer per our policy, it's a once a year thing, so now it's an additional and we adopted this policy, couple several months ago. We didn't have our meeting last month. So that's why I just wanted to bring it to everybody's attention so we can make sure we're operating within policy and that we do a good review. This is going to be the third time that we will have done our review on Mr. Stepp with the same exact review. Sheri Nichols: Nothings changing. Shannon Stout: Yeah, and a lot has changed in the two years that he's been here with our TISA, with our strategic plan, with. A lot of what's going on in the district has changed and we're using the same evaluations. So why are we going to go through the motions of doing this evaluation for a third time? Again, what do we hope to gain from this that we didn't gather from the prior two? Because it's the exact same thing. And yes, to your point Ms. Stull, we have had time to work on this because it was February that we had the retreat with Ben through TSBA. (Audio) Shannon Stout: We never had any meetings called on it. We never had any work sessions on it. We never had anything on it. Elizabeth Stull: But then. Shannon Stout: Until it came out that it was going to, we were going to do it. (Audio) Sheri Nichols: Someone. (Audio) Sheri Nichols: Because of recommendations that Ben gave us. Shannon Stout: I mean, I guess it would if we do it again, we've got one more review with just the same Sheri Nichols: Same stuff. Shannon Stout: Information that we've already done twice and I don't see how that's going to. Help Mr. Stepp. Sheri Nichols: Yes. Shannon Stout: Yeah, or the district. (Audio) Shannon Stout: And I'd suggest that while we are, I emailed Ben to see if they had a some sample ones for board as well for board evaluations as well, because I'd recommend we go ahead and redo ours as well. So that way we can go ahead and align several of the questions because this is a partnership and there's certain things that we're tied into with Mr. Stepp, so we can. Get ours updated as well. Made my motion. Sheri Nichols: Second. Teresa Boston: So we've got a first and second, I'm assuming we've had discussion. Yeah, it does sound so. Miss Nichols? Sheri Nichols: Yes. Teresa Boston: Miss Stull? Elizabeth Stull: No. Teresa Boston: Miss Hale? Anita Hale: No. Teresa Boston: Mr. Safdie? Robert Safdie: I'm going to abstain and the reason why I'm abstaining is I will no longer be a member of this board in 45 days. Shannon Stout: That's a good point. We have a whole new board coming in. Robert Safdie: Right. Shannon Stout: Be nice to. Have them involved in this. (Audio) Teresa Boston: Mr. King? Chris King: Yes. Teresa Boston: Ms. Stout? Shannon Stout: Yes. Teresa Boston: And chair votes no. So that's tied motion. Robert Safdie: So does that mean that the board is going to use the same items as we? Teresa Boston: Well, I think that would be next. We've got to do something because we're already in find and I think the current board has every right. To, you know, evaluate what we've seen, what we've done, whether it's us or whether it's the director. I don't think you. Push that off. I think we have every right to evaluate. Shannon Stout: Well, certainly that is not the purpose for that. The purpose is to get a good evaluation and update a good evaluation in place, which this current board has had the opportunity since February to work on, and now we're going to administer the same one again. Teresa Boston: I think that's not. Shannon Stout: Instead of stepping back and doing this. Teresa Boston: Well, administering the same one does not mean it's bad. But it gives you time to develop. The new evaluations that you think that will give you more information? But I think we. Sheri Nichols: How do you get new information? If you're asking the same questions? Teresa Boston: I may answer it differently. (Audio) Shannon Stout: And just keep in mind that our new policy does stay one a year. So this will be our second one for the year. And Mr. Stepp with the calendar that we have, we will need to adjust with the calendar for next year to reflect the new policy. (Audio) Shannon Stout: Because it's on there for twice next year. Teresa Boston: I'm going to make a motion that we move forward with the ones we've got so we can get that in. And we can get the board evaluated and the director evaluated. Direct Earl to send those out. Get them back in and let's see where we fall. Anita Hale: I thought we already did that? Teresa Boston: And that gives you plenty of time to develop with TSBA if you so choose. Shannon Stout: So why can we not use TSBA to collect it? (Audio) Shannon Stout: Rather than. (Audio) Anita Hale: I thought we already did that? (Audio) Teresa Boston: Because my motion said that we direct Earl. Anita Hale: I brought it to Earl's office. (Audio) Shannon Stout: I sent an e-mail asking for a pause, so hopefully you saw that e-mail before doing that. Elizabeth Stull: But that didn't mean everybody agreed with the e-mail. Shannon Stout: No, it didn't, but pausing until the board meeting is certainly, A. Sheri Nichols: A request she can make. Shannon Stout: Yes, especially since it was sent out without the board having any kind of notice or discussion that we were going to do it. So asking for the board to gather together and have a logical discussion about it, I don't think it's, you know, everybody got that e-mail. Elizabeth Stull: I think we did discuss that several months ago. That we were going to be doing a board evaluation and a director evaluation. Shannon Stout: And in the process we approved new policy. (Audio) Teresa Boston: OK, I need a second before we Elizabeth Stull: Second. Teresa Boston: Thank you, before we further any discussion. I think this is already a little bit behind schedule. I'd like to bring it up to schedule, get this over with. We can have a meeting and go over the results whether they're the results that more information, additional information would provide. I'd like to see. These done and Earl can send them out, resend them out. And we can get them back to Earl within seven days and get the results. So that's my motion. Any more discussion? OK, Miss Nichols? Sheri Nichols: No. Teresa Boston: Miss Stull? Elizabeth Stull: Yes. Teresa Boston: Miss Hale? Anita Hale: Yes. Teresa Boston: Mr. Safdie? Robert Safdie: Yes. Teresa Boston: Mr. King? Chris King: Of course not. Teresa Boston: Miss. Stout? Shannon Stout: No. Teresa Boston: And chairman votes yes so, motion carries. Earl, if you would please get those to the board. Thank you. (Audio)
Action(s):
No Action(s) have been added to this Agenda Item.
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18. DOS Climate Survey Results
Attachments:
()
Discussion:
(See Exhibit #15) (Audio) Anita Hale: Very positive. Teresa Boston: I think they Anita Hale: Very positive. Teresa Boston: I think so. And I think they gave us the, what we asked for. Anita Hale: Right. Teresa Boston: You now know where your environment lies, your atmosphere. Shannon Stout: A little more than 400. Teresa Boston: Yeah, 400 out of 1000 employees so. (Audio) Teresa Boston: I don't think we, have Robert Safdie: Statistically, that'll be fine. Teresa Boston: I think statistically, if someone would like to go over them more so more in depth, we'll be more than happy to do so. If not, I think you can review those yourself and if you have any questions. Shannon Stout: Mr. Stepp, were you able to gather or glean some good information from this that. You think would be helpful? (Audio) William Stepp: Yeah. Anytime you have surveys, it's great to hear what the employees. Feel that are going well and not going well and we adjust as we go. Shannon Stout: Anything that you don't need to say specifically, that was some information that came out of this that you thought might create some changes or some? William Stepp: There's always opportunities presented and, we work on that with my team each time we meet so. Shannon Stout: I'm glad to hear this is helpful. (Audio) Teresa Boston: Any further discussion? (Audio) |
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19. *Policy 1.101
Attachments:
()
Discussion:
(See Exhibit #16) William Stepp: Which bids have you not seen? I guess would be my question, Teresa Boston: Well, any bids? William Stepp: Because we've had discussions multiple times. Like when Mr. Davis wanted more details from the bids before he would approve it so. Teresa Boston: Well, I think those bids come back. William Stepp: We've had. They come to you guys and then after. Teresa Boston: Never seen those bids. William Stepp: But which ones have you not seen? I guess my question Teresa Boston: Well, I'll tell you what. I'll send you an email tomorrow for all of the. William Stepp: Because, we usually. Yeah, that'd be great because we're usually go through the board and then it goes to the county Commission for approval. Teresa Boston: Well, the bids for, and I don't have it, but I can tell you that there's not any William Stepp: We'll get you information. Teresa Boston: Bids on our agendas for us to approve. Now whether you question them individually. I don't have privy to those conversations, but anything that goes to county finance that comes back as a bid. The only ones we ever see are the big ticket items like. The auditorium and things of that nature, if we put out a bid for doors and windows. We budget them. But we don't see the bids themselves. And this policy says we are to approve the bids. And I'd just like to see those start being put on the agenda. So if we budgeted 250,000 for fencing at Homestead and the bid comes back as 100. Then we know we've just gained some ground, William Stepp: Correct. Teresa Boston: but we don't have that information unless those bids come back before this board. And that I'd just like to see those start being put on the agenda. Robert Safdie: Would that. Would there be any delay? Would that cause a delay in moving the bid forward? Teresa Boston: It it might, it very well might, but it's not going to be a lengthy period of time. William Stepp: Are you including things that are like already on a state contracted list that we can just order from? Teresa Boston: What do you mean? William Stepp: So there's a process through the state that they've already approved, certain things that you can get off the state list. It's already been bid out or whatever, Kim, you want to explain that? (Audio) Kim Bray: County policies that anything over $25,000 has to go out to bid. Teresa Boston: Right. Kim Bray: We do very few of those. Most of the things we get quotes for and there's (Audio) Kim Bray: but if they are on state contract. On the tips contract, or one of the state contracts you can use that contract number because the state has already vetted those people and said they've got the best price for "X". And we do that sometimes, but most of ours are through the quoting process, we really don't bid much of Teresa Boston: Who approves those quotes? Kim Bray: I do. As far as if they need, we know we always have to take the lowest one that goes back to the county finance office as well. Teresa Boston: Well, so does finance have anything to do with us approving those quotes? Kim Bray: Yes Teresa Boston: OK, so we're sending something out to bid. You're calling it, we're just sending it out for somebody to quote. (Audio) Kim Bray: A bid is, it goes through the County Finance Office and advertised for so many days. Then it comes back to the County Finance Committee, that Mr. Stepp is a member of and they review those bids. Teresa Boston: They approve those bids, so the board has absolutely nothing. No say so. In it whatsoever. (Audio) Teresa Boston: I understand that, but I'm not sure that every entity in the county has the TCA code that says they're supposed to approve the bids, so I think they're we've got a play on words. What's a quote and what's a bid? (Audio) Teresa Boston: Is it a quote or is it a bid? (Audio) Teresa Boston: So anything over $25,000 is a bid and we should be approving that. (Audio) Kim Bray: Policy and our procedure and the county says we have to send us to the county Finance Director. He is who she is, the purchasing agent for the whole county. Teresa Boston: Right, right. Kim Bray: They put all of those out. They come back and then we all go and Mr. Stepp is on that committee and they looked at the bids and then they vote on which one to accept. Teresa Boston: So we've appropriated funds, but the county Finance Committee. Approves what we're spending. (Audio) Kim Bray: The lower bid, the lower bid wins. Shannon Stout: Well, I know whenever you come to us. Rebecca Stone: The superintendent is on it, someone in the Sheriff's Department, the school systems represented, it represents all the bodies. (Audio) Rebecca Stone: Quote is still regulated by. You have to have a certain number of quotes. There's so many laws and regulations and she's actually spot on. Teresa Boston: Right. Rebecca Stone: Up to 25,000. You can do quotes only. But if it's over, you have to bid it out. And as long as it falls under the range that the school board approved or the county commissioners approved the you know, whatever. Then it can be approved by the by that puts over that amount you set aside. It has to come back to you. Shannon Stout: And that's what when you always have us approved, moving that money, do you show the bid and you say it's the lowest bid and we say yes, we'll approve allocating money for this particular, sorry quote. Teresa Boston: So is anything under 25,000 is quote anything over 25,000 is a bid. William Stepp: So the last bid y'all saw was Pineview roof. (Audio) Kim Bray: $10,000 I get three quotes. Teresa Boston: So we've not done anything in the county, in the school district since we approved, Pineview roof that has been over 25,000? (Audio) Teresa Boston: OK, I would really like to see that information come before the board even if you do it during your. Financial presentation just so that we know where we stand budget wise. Kim Bray: Would you like me (Audio) Teresa Boston: I think after the bids come back. So we just know where. After they, after the county finance approves it. Then send it if you could, and I don't care, just add it to your presentation. And Earl? Could you give us? Not now, but just look into this and see what we're supposed to actually be doing. Earl Patton: Absolutely. Teresa Boston: With the bid. Earl Patton: There are as this situation with property we just dealt with. There are a number of provisions that. Where laws are, exist that indicate they're these are duties of the board, or these are things that the board has authority over. That the 1981 act does supersede. So it is that that may be what you're. Teresa Boston: Can you look at that? Earl Patton: I'd be happy to. Teresa Boston: Thank you, I appreciate that. Kim Bray: I'd look at that as well, counties that have their bids on their agenda are not act 81 counties. Teresa Boston: And they may not be. I just found it very strange that if you look at the different agendas of each counties. They specifically approved those bids. (Audio) William Stepp: Correct. (Audio) Teresa Boston: Yeah. If you’d look at that. Shannon Stout: Would it help then if Earl doesn't find anything else, would it help then to maybe put another footnote on her policy that would cover our County Financial act that we operate under? Because then would that make it better for the policy wise since we are? Teresa Boston: Lets get Earl's opinion, then, we know where we stand. If it has something to do with the Financial Act of 1981, and that's what they're doing. Then, this to approve. Bids. Shannon Stout: This falls within that scope. Teresa Boston: Yeah, it falls within the scope. That's all I want to know, plus too, I think if we if we budgeted. Like 750,000, for north school. And it comes back in, the bids comes back in at 500. Well, we know we've just gained 250,000. And then you might make a decision based on that. Differently, coming out of the fund balance. So I mean I think it's information, financial information, this board would benefit from.
Action(s):
No Action(s) have been added to this Agenda Item.
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20. School Board Committees
Discussion:
No discussion.
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20.A. Policy Committee
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20.A.1. *Approval of First and Second Reading of Policies
Attachments:
()
Discussion:
(See Exhibit #17) Elizabeth Stull: Yes, so bear with me because I just. Found out about taking over this part literally right before the meeting. I believe if I'm, not mistaken, Miss Diane, these are the first and final reading on these policies. Diane McCartney: They are that you all mentioned. You want to get in play by the time. (Audio) Elizabeth Stull: Correct, because these are the ones that came down from the new law changes. So policy 1.200 method of election of officers, that one was not part of that. But. Teresa Boston: That was one that was sent to us. By the Policy Committee. Elizabeth Stull: Correct. Teresa Boston: OK. Elizabeth Stull: Motion to approve. Any motion to approve or any discussion on it? Teresa Boston: Do you want to do them individually or collectively? Elizabeth Stull: Well, there's two. We did have two policies we had questions on. So 4.301 and policy 6.4052, if we could just pull those two out. And lets, anybody have any questions on any additional policies? Anita Hale: Which 2 are you pulling out? Elizabeth Stull: The, 4.301. (Audio) Anita Hale: The interscholastic athletics, OK. Elizabeth Stull: And then the 6.4052, which is at the bottom. (Audio) Anita Hale: The opioid. Elizabeth Stull: Yes. Anita Hale: I had a question on that. Shannon Stout: And I think we need to relook at this 6.300 just to make sure that that includes. That we've got the proper reference for the cyber bullying and the bullying on that. Elizabeth Stull: Yes, OK. If we could just pull those three and if we wanted to go ahead and entertain a motion to approve all the rest. Teresa Boston: The remainder of them were. Changing legislature? Elizabeth Stull: Correct Teresa Boston: Is that? Correct. Shannon Stout: I had a few questions about the 1.2 so if we can pull that one as well. Elizabeth Stull: OK, and pull that one, OK. So 1.501, 1.800, 2.403, 2.806, 3.202, 3.205, 4.201, 4.213, 4.403, 4.600, 4.603, 5.307, 5.701, 5.802, 6.203, 6.309, 6.316, 6.318 and 6.409 and entertain a motion to approve all of those first and final. Shannon Stout: Motion to approve all of the policies that you just listed off. (Laughter) Sheri Nichols: And I second. (Audio) Teresa Boston: Committee it doesn't need second. (Audio) Elizabeth Stull: All in favor? All Board Members: Aye. Elizabeth Stull: OK. So then we can go back to policy 1.200 and you've had some questions. Shannon Stout: Yeah, so I just said this came out of Policy Committee and unfortunately I wasn't able to make. The last Policy Committee meeting due to traffic in Nashville, we had had a little bit of discussion Policy Committee prior to that. It got tabled, so I was. I see that. We updated legislative representative, so the term matches now instead of liaison. My question was around the Pro Tem for serving one year. Term until the successor is named or the no longer members of the board, so that wasn't something that. We had talked about originally we had talked about. There was some concern amongst some of the board members about the three-week time gap that we're going to experience between September 1st and September 26th in which we won't have a chair or vice chair available. Because of the, election year process that happens every two years. So I know there was a concern about that and we had talked about well, if that's a concern, then at the meeting next month we could vote a Pro Tem in. To stop gap. That, and that's per Roberts rules of order. So I wasn't quite sure what the reasoning was for why we were. Setting someone up on a one year term for Pro Tem when it is a temporary person that would step in the situation that the chair, vice chair. Can't course see their duties for a meeting. They need to step in for it on a temporary case by case basis. And we haven't ever had a problem with that. Any of the board meetings since I've been on the board or since I've been visiting the board meetings. So I was just wondering why are we looking at doing a one year term for that, making a change to a permanent policy when it hasn't been an issue and it's for a temporary? Situation. Sheri Nichols: Situation. Elizabeth Stull: I think just in the event where we had that two years ago where we didn't have a chair or a vice chair and we're going into another year where we're going to start with that one. They just think being prepared right off the bat versus having to. Wait, it was three weeks. Go ahead and have that. Done. Shannon Stout: It's just so simple. At the August meeting to vote somebody in place. Robert Safdie: Right. Shannon Stout: Whoever we vote. In it's kind. Of it's for a whole year term. Anita Hale: Yeah, that's what this policy is saying would be all year. Robert Safdie: Question, so would it be better to change the policy and say the Pro Tem would be selected by the elected by the, Board until the chairman is elected. Shannon Stout: Yeah, but that's. I mean, that's in Robert's rules of order that our policy already says we follow. So if we hit this situation again in, in August in two years, which maybe we can be strategic and not. Be in this. Situation with both positions, but if we hit that again then we just know Roberts rules of order that last August meeting knowing we're going to have that. Three-week gap. That we can go. Ahead and vote for somebody at that. Point it's a done deal. Sheri Nichols: If you need to. Teresa Boston: So you're stating take that out of policy, just put it on the agenda for August. And that cures that. Shannon Stout: That cures that and we wouldn't need that last line about the Pro Tem. Assuming all responsibilities, because Robert Safdie: that’s what the Pro Tem does. Shannon Stout: that's what we're doing, that's the Pro Tem does, that's for Roberts Rules of order. Sheri Nichols: Earl, you had something? Earl Patton: No, I'm just reading, maybe, yeah, maybe questions answered, but. Shannon Stout: Robert’s Rules of order says chair, vice chair and on the secretary, Per our policy, Mr. Stepp is Secretary, so if something should happen and the chair and vice chair can't do it, Mr. Stepp can always call and start a meeting and then we vote on a Pro Tem for the meeting. So that's like an emergency kind of situation. But in August we can just vote. Earl Patton: Guess my question was it wasn't, super clear, and I guess it is now, but when you say approach. I think what the intention is to say that it would be a Chairman Pro Tem, I mean Pro Tem just means temporary. So I mean if the Pro Tem is, if the idea is that they would be. (Audio) Earl Patton: They would fill in for the chair if there's an absence in with both the chair and the Vice chair. I don't know. Seems like you should say chairman Pro Tem instead of just a Pro Tem. (Audio) Elizabeth Stull: And that. (Audio) Earl Patton: It’s reasonable to me, confusing otherwise. (Audio) Shannon Stout: Yeah, but being. That Roberts rules of order cover that. We're good to go. We don’t need a (Audio) Shannon Stout: Change (Audio) Earl Patton: You may recall the difficulty ran into the last time this became an issue Teresa Boston: Yes. Earl Patton: That you didn't have a chairman or a vice chair? Teresa Boston: And that's going to be the case. (Audio) Shannon Stout: Come in and they sit until the first meeting board meeting. Robert Safdie: You know, there are lots of lots of things. I believe that Robert rules. Roberts rules of order. States. For instance, just our policy say that we elect a chairperson and officers. (Audio) Teresa Boston: Yes. (Audio) Shannon Stout: And the sports too. (Audio) Robert Safdie But Roberts rules of order says already states that. So why should we even have that in? And the reason why I'm saying that is when you get a new board in and they may not be familiar with Robert’s rules of order. A one sentence, clarification of a Pro Tem chairman. Will be elected in August. Shannon Stout: Well, that would only be. If we need to do that. (Audio) Robert Safdie: That's right. (Audio) Shannon Stout: Yeah. (Audio) Robert Safdie: So. (Audio) Shannon Stout: If we run into a situation again. If you wanted to break it out and put that in policy. Teresa Boston: Well, I think this could be reworded to be effective and efficient. Because this is the second time in a two year period that you're going to find yourselves in this position and you can't, there's a lot of things that you cannot do. Until you have a chair, there's a lot of activity that just doesn’t happen and we ran into that last year last time and it was very difficult to get that done. And so. Shannon Stout: So (Audio) Teresa Boston: I don't mind sending it back to Policy Committee. To work on the wording to get it right. I don't mind that at all, but I wouldn't just discard it because Robert’s rules order says so. Elizabeth Stull: I think it's a good idea to have it in policy as well, just to have that. (Audio) Anita Hale: Yes. Elizabeth Stull: Second piece in there that this is what we're going to follow. (Audio) Robert Safdie: Well, there's only one circumstance that we're looking at right now. That is, In September 1st, when there's no chairman. How are we going to deal with that? You say Robert’s rules of order says we appoint. Teresa Boston: You can't conduct business. Robert Safdie: You can't, well. It would make it a lot simpler if you put a Pro Tem chairman in some fashion in this policy. So that the board knows that it has to elect a Pro Tem on a temporary basis. That will just make things a lot easier. And you can. Shannon Stout: So adding a line that would address in an election year if. Robert Safdie: Right. That's perfect. Shannon Stout: There is no chair and vice chair. Robert Safdie: That would be declared. Shannon Stout: Then the board at the last meeting of the current board year will vote a Pro Tem in place. Sheri Nichols: For that month. Robert Safdie: That would be perfect. Shannon Stout: for, yeah, until the first board meeting of the new board. Robert Safdie: Right. It's kind of it's wordy, but it's exactly what needs to be said. Shannon Stout: Well, it would certainly spell it out, yeah. (Audio) Shannon Stout: And then we would just follow Robert's rules of order in any other situation where we need to Pro Tem. Robert Safdie: Right, because the hierarchy is pretty clear, Chair was not there, Vice Chairman, Vice Chairman, second. Shannon Stout: Well, and that was my question here with putting it in and electing someone for a whole year. Someone we've got that pecking order in place. Robert Safdie: Well, we don't. I think that's inappropriate. In here. And it's just a temporary. (Audio) Sheri Nichols: Sending it back for rewording. Robert Safdie: Send it, send it back to reword. Teresa Boston: I’m going to make a motion that we send 1.200 back to the Policy Committee. Too fine tune the wording Robert Safdie: Shannon, good idea. Earl Patton: Just a caution to you that you may not. Where you may not see the forest for the trees here, I mean. One specific thing that we ran into is. When you look at your policy 1.400 and it kind of corresponds with the code. For example, you know. The board shall hold such meetings as necessary to transact the business of the board. Such meetings shall be called by the chair whenever in the chairs judgment, the interest of school would require it. Or, when requested to do so by a majority of the board. So it becomes questionable whether you can even. Call a meeting. (Audio) Shannon Stout: Well if we have a majority of the board. (Audio) Earl Patton: Well, sure, you have a majority of the board that gets together and votes, you know, then you know how. (Audio) Shannon Stout: We have the vice chair, right, the vice chair. The chair is not available and if the Vice chair is not available, then Mr. Stepp and he can get with the board and say this is, something that needs to. We need a decision on this. Can we call this meeting and? Then the majority of the board could say yes, we need to. Have this meeting. Robert Safdie: But all that can be. Teresa Boston: Avoided. (Audio) Robert Safdie: Avoided by simply making a rule. (Audio) Shannon Stout: Uh huh, correct. (Audio) Robert Safdie: Clarification. (Audio) Shannon Stout: For that three weeks. (Audio) Shannon Stout: But I think you are potentially beyond the three weeks or your returning in three weeks. Robert Safdie: Either way. Teresa Boston: I don’t think you’re gonna need one beyond. Shannon Stout: Well, I haven't seen a need for it. Teresa Boston: I mean, so you're gonna need one from September 1st. Robert Safdie: I mean, because September 1st, someone's gonna have to call the meeting Teresa Boston: Step in and. Robert Safdie: And like that Shannon Stout: and we need to address that. Teresa Boston: Until Shannon Stout: Yeah, which? This wasn't really doing because it says that we'll vote in September for it. Which is already after that three-week gap. So it's like we need to address that three week gap which we would. Do like say in August. Robert Safdie: Right, and then there's the other issue is if I, if I remember correctly, when the new board came in two years ago. Question was who we vote for? You know. How do we? How do we don't. We need to postpone the elections until October. Because no one knew who was to be elected. Shannon Stout: I think that was a concern of Nick's. (Audio) Robert Safdie: Nick’s not here to defend it we’ll move on. (Audio) Teresa Boston: It was. Quite the ordeal. So I think that if we go ahead and take care of this now, you don't find yourself in that position. Shannon Stout: Sounds like a good plan. Teresa Boston: What are the other policies? Elizabeth Stull: Oh Shannon Stout: 4.301 interscholastic athletics. Elizabeth Stull: Yes, and the question was we were. Having that one. Look, look that (Audio) Elizabeth Stull: I'm sorry. Teresa Boston: That is the home school, right? Elizabeth Stull: That, yes, the one of the that my computer is not responding. I'm sorry. Anita Hale: Down there? Elizabeth Stull: Yes, one of the, but please go down just a little. Bit more Miss Diane, sorry. The chapter number was incorrect from TSBA. William Stepp: It’s corrected. Teresa Boston: Now, does this this coordinate with? William Stepp: It is what Ben Torres sent me directly, that I emailed you guys. Elizabeth Stull: TSBA just had mixed up the, Sheri Nichols: Wrong number. Elizabeth Stull: did they put in the wrong number on that? So (Audio) Teresa Boston: OK, so TSBA sent it to. Us with the wrong. Elizabeth Stull: Yes. William Stepp: It's corrected. Teresa Boston: And it's corrected. So can we go ahead and approve that? (Audio) Teresa Boston: Second. Anita Hale: Second. Teresa Boston: Well, it comes out of committee, so it doesn't need a second. Anita Hale: Yes. Elizabeth Stull: All in favor? All board members: Aye. Elizabeth Stull: And then the next one is policy 6.4052. The opioid antagonist, one of the issues was the fact that this was going to allow any antagonist to be in the possession of a stimulant to also being administered by a student to any additional, any other person. There's no age limit on this? I mean you could technically have a preschooler in possession of this and be allowed to go ahead and administer this, and then also there's no liability whatsoever then. For said child. Teresa Boston: What was legislature's intent? Earl Patton: Can I read you directly from the statute? Teresa Boston: Yes, please. Earl Patton: School within an Lea or a non public school shall not prohibit a student, employee or visitor from possessing an opioid antagonist while the person is on school, property or attending a school sponsored activity held at a location that is not school property. Sheri Nichols: We're talking about Narcan. (Audio) Earl Patton: Yes. Elizabeth Stull: But not only. (Audio) Sheri Nichols: Students can carry Narcan. Elizabeth Sull: not only. Earl Patton: It says, that’s what, yes. (Audio) Robert Safdie: Is that a spray or is that a needle where you? Earl Patton: Yes. Robert Safdie: Stick on their thigh? (Audio) Sheri Nichols: Yes, yes. (Audio) Robert Safdie: No, clarify that for me. Teresa Boston: It doesn't have to be nasal. (Audio) Sheri Nichols: Doesn't have to be. Robert Safdie: But if they, if it comes in a little package where they, can go like this. Sheri Nichols: Multiple ways. Robert Safdie: So that the student carrying that can go up to another student to go. (Audio) Teresa Boston: Yeah, that. Anita Hale: Why? (Audio) Elizabeth Stull: So many issues that I have with that, it’s (Audio) Sheri Nichols: Yeah. (Audio) Elizabeth Stull: There's no age limit on it. There's no, there's no liability. And as a parent. I mean, I'd have a problem with that, as you know, to just have any child have that. (Audio) Sheri Nichols: Cause they get a high from that? (Audio) Anita Hale I think I would have trouble with that. Elizabeth Stull: but it doesn't also list just one type. That means it's a blanket. Earl Patton: That's taken directly from the statue. Robert Safdie: Yeah. Shannon Stout: So. Robert Safdie: They don't have choices. Shannon Stout: We've got, a week and a half to Teresa Boston: No, it says. Shannon Stout: Put together resolution as forward and get some feedback to legislation. Robert Safdie: Right, that's a good idea. Shannon Stout: If you want to do that. Teresa Boston: Well, and it also says we may not prohibit. Do we have to put in the policy that they can carry. We just don't have to prohibit it. And is this TSBA's recommendation? OK. Robert Safdie: Yeah (Audio) Robert Safdie: I agree with you. Teresa Boston: I'm, I'd really like to send this back to policy for more discussion. Anita Hale: Yeah. Robert Safdie: What are what are? (Audio) Elizabeth Stull: But I don't know if we have any other, options? (Audio) Robert Safdie: Earl? What are our options here in terms of adopting? Can we adopt it five months from now? Shannon Stout: Well, it'll be affected when the law was signed. Earl Patton: Meaning, exactly. I mean it's effective now. I mean, because it's state law. Teresa Boston: Right. We just can't prohibit, but do we have to adopt it in the policy? Or can we word it like that? We, they, well (Audio) Sheri Nichols: Mr. Stepp. William Stepp: It was, it's state law. I mean, it doesn't matter if we have a policy or not, we. Still have to follow state law. Shannon Stout: Policy should reflect state law. Earl Patton: I don't know if this is one of those laws that says. You're you know that you. Must adopt A policy by this state, but. I don't not that I'm aware of. I don't know that. William Stepp: You can send it back and we can do some more research. Anita Hale: Yeah, I think we need to do more research. Elizabeth Stull: Finding out if we actually have to adopt a policy for it. William Stepp: Yeah, we'll dig into it. Elizabeth Stull: Whether or not it's state law being it's state law, but it's, do we actually have to adopt a policy for it. William Stepp: Yeah, we'll dig into it. Shannon Stout: TSBA should have an answer. (Audio) Sheri Nichols: Who is the writer of this Shannon? Do you know? Shannon: Hmm? Sheri Nichols: Who wrote this? Do you know? Shannon Stout: I don't know who was the sponsor on this Bill. Elizabeth Stull: Well, most of it is. Sheri Nichols: I'm saying Narcan supplier. (Audio) Robert Safdie: Right, right. (Audio) Sheri Nichols: Come on, pharmacist, pharmacy. (Audio) Elizabeth Stull: Most of it is coming right from. Sheri Nichols: Drug company. (Audio) Elizabeth Stull: The statue, so I mean. William Stepp: It's already state board. Sheri Nichols: Yeah. William Stepp: State board policy so. Elizabeth Stull: Is it also stated in the statute that? There's, no liability for the student? Earl Patton: It does. I do recall seeing that. Teresa Boston: There is no liability for students. Sheri Nichols: So I had a kid with this. There's nothing. You can do. Robert Safdie: Right. If your kid has one of those things and they go like this to another. Student. Elizabeth Stull: Yeah I just. Robert Safdie: Yeah. Elizabeth Stull: OK, so motion to. Sheri Nichols: Send it back to policy. Robert Safdie: Send it back to policy. Elizabeth Stull: Send it back to policy. Teresa Boston: I'll make a motion, we. Send it back to policy. Anita Hale: Second. Teresa Boston: All in favor? All board members: Aye. Robert Safdie: Does anybody want to call TSBA and complain? (Audio) William Stepp: I'll get clarification. (Audio) Teresa Boston: Thank you. Earl Patton: The liability part. I don't know the students, are specifically exempted from any liability it talks about. If the student, is injured or harmed in the administration of an opioid antagonist. Says student by school nurse, school resource officer, other training school personnel under this subsection. (Audio) Earl Patton: And the school nurse and or school resource officer, school employee shall not be held responsible for the injury unless the school nurse, school resource officer, or school employee administered the opioid antagonist with an intentional disregard for safety. Elizabeth Stull: So the student is left out of that. Earl Patton: Yes. Elizabeth Stull: OK. Teresa Boston: At that level. Elizabeth Stull: And that. (Audio) Earl Patton: And maybe that's the. (Audio) Teresa Boston: That's going back. Next on the agenda is. (Audio) Elizabeth Stull: That's 6.300 that is code of conduct and discipline. Shannon Stout: I was looking at page two and Mr. Stepp, you could probably provide a little guidance on this. So page two, line 9 and 10, we list bullying and cyber bullying as a level one, misbehavior. And so then there's disciplining procedures that follow that. And it doesn't. Mention in that. The guidelines of that needing to be reported, like the new law says. It looks like we get to Level 3 and level 5 before we start looking at reporting. Reporting to law enforcement officials. So I just want to make sure wherever that bullying and cyber bullying is, we've got the disciplinary procedures reflect that has to be reported. To the law enforcement. Teresa Boston: Are there procedures not? (Audio) William Stepp: We have to report any bullying incident and investigate, no matter if it is or isn't. Shannon Stout: But this actually says. (Audio) William Stepp: I understand we'll add it now that I know that's something. Shannon Stout: So I didn't know like would that still fall under a level one or is that going to be bumped up to a higher level because they're considering it to be the? William Stepp: I think every incident is individually specific. As an administrator. I think that team needs to do the investigation and the judgment of it. Shannon Stout: Because based on the law, they're saying if it meets that. Definition. It mandates that officers make an official report. So we need to have. This go back and make some things. William Stepp: We'll go back and look at it. Yeah. No. Elizabeth Stull: Motion to. Shannon Stout: It didn't look like it reflected what the law said. Elizabeth Stull: Motion to send back code of conduct and discipline policy 6.300. Anita Hale: Second. Elizabeth Stull: We need a motion. Shannon Stout: That's the motion. Oh, you didn't make the motion. I'll make the motion to go back to Policy Committee to make sure the wording is aligned with the new laws. Anita Hale: Second. Teresa Boston: Any discussion? William Stepp: This was the TSBA recommendation, by the way, this was the TSBA recommend. These are all TSBA recommendations. Anita Hale: Yeah. Sheri Nichols: Right. (Audio) Teresa Boston: All in favor? All board members: Aye. Teresa Boston: Motion carries. Is that the last of our? Elizabeth Stull: That is the end of the Policy Committee. Yes Sheri Nichols: Thank you.
Recommended Motion(s):
Motion to approve the first reading of policies listed above.
Action(s):
No Action(s) have been added to this Agenda Item.
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20.B. Arts, Athletics and Activities Committee
Discussion:
Teresa Boston: As far as athletics and activities. Mr. Davis is not present, but I, there was nothing that came out of committee. Last month.
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20.C. Budget Committee Meeting
Discussion:
Teresa Boston: Budget committee. There was nothing that came out. We just approved some minutes.
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20.D. Building and Grounds & Safety Committee
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20.D.1. CCHS Soccer Field Fence
Attachments:
()
Discussion:
(See Exhibit #18) Teresa Boston: Discussed. Robert Safdie: Of 20D1, which is the CCHS soccer and field fence and Mr. Stepp, would you like to? William Stepp: Yeah, it's just they're wanting to put a barrier fence up between the practice, football practice field in the soccer field, and it's being the, all the proceeds are being donated. So there's no cost to the board. (Audio) Robert Safdie: I'll make a motion to support. Shannon Stout: Second. Robert Safdie: All in favor? Any discussions? Anita Hale: What happened, is the, was the fence torn down because of the building of the. William Stepp: No this is the other side. It's a four foot fence. (Audio) Anita Hale: Oh, OK, Thank you. Robert Safdie: Any other discussions? (Silence) Robert Safdie: All in favor say "aye". All board members: Aye. Robert Safdie: Opposed? (Silence) Robert Safdie: Motion passes. Teresa Boston: Thank you
Action(s):
No Action(s) have been added to this Agenda Item.
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21. Chief Financial Officer's Report
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21.A. Monthly Financial Report
Attachments:
()
Discussion:
(See Exhibit #19) (Audio) Kim Bray: but since this is May I’d like to just move to June. Because May is actually included in June, just keep in mind that all, (Audio) Kim Bray: not all have been made for the year, but basically. The way it stands right now we pretty much broke even for the year. We have a little bit of a deficit at the end that there are some final accruals that need to be made, but All in all, I think we had a pretty good year everybody stayed in budgets. They do very well managing their departments and I think this Is (Audio) Kim Bray: And I should have a more complete report next (Audio) |
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21.B. Monthly Sales Tax Report
Attachments:
()
Discussion:
(See Exhibit #20) (Audio) Kim Bray: This is the report that I was given for the they're not done June and July yet. So hopefully they'll have those accruals made and I'll come back to you next time. We are still behind for the year and they will, I don't see a way that we’ll catch up. |
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21.C. *141 Budget Amendments
Discussion:
(See Exhibit #21) Shannon Stout: Yes, ma'am. Kim Bray: OK. The first one is. The rollover for the healthy students stronger learners. This is grant that Miss Marsha applied for and received we will get the full grant again this year, but this was from funds that she wasn't able to spend before the year was out because we weren't awarded the grants for later on in the year. See, the next one is a rebate that the maintenance department received on all of their Lowe's purchases from last year. So basically I'm just requesting we take these funds and put that rebate back into their maintenance and repair. And then the final one is just some funding that came in the last day of the year. This is some funds from the federal government that some of our schools participate in. It's some sort of a survey they complete and they get $600.00 basically, I didn't have time to ask the county finance department to write checks. So that money flowed into the fund balance and I'm just requesting that we take it out of the fund balance so that I can pay it to the schools. Chris King: Madam Chair, move to approve all of the 21 C. Teresa Boston: Could we have a second please? Robert Safdie: Second. Teresa Boston: OK. So we have a motion and a second to approve all the 141 budget amendments. Any discussion? (Silence) Teresa Boston: If not all, in favor? All board members: Aye. Teresa Boston: all opposed? (Silence) Teresa Boston: Motion carries.
Action(s):
No Action(s) have been added to this Agenda Item.
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21.D. *142 Budget Amendments
Discussion:
(See Exhibit #22) Shannon Stout: That's right. Sheri Nichols: Yeah, awesome. Kim Bray: And this this is just some additional fund (Audio) Shannon Stout: Thanks for the work. (Audio) Sheri Nichols: Yeah, amazing. (Audio) Chris King: Madam chair, move to approve all 142 items. Teresa Boston: OK, I'll entertain a second. Shannon Stout: I’ll second. Teresa Boston: So we have a 1st and 2nd. Any discussion? (Silence) Teresa Boston: If not all, in favor? All board members: Aye. Teresa Boston: All opposed? (Silence) Teresa Boston: Motion carries. (Audio) Teresa Boston: Thank you, Miss Bray. Elizabeth Stull: Thank you.
Action(s):
No Action(s) have been added to this Agenda Item.
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22. *Consent Agenda
Discussion:
(See Exhibit #23) Chris King: Madam chair? Teresa Boston: Yes, Sir. Chris King: Move to approve. Teresa Boston: I'll second that. Any discussion? If not all in favor? All board members: Aye. Teresa Boston: All opposed? (Silence) Teresa Boston: Consent agenda is approved.
Recommended Motion(s):
Motion to approve the Consent Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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22.A. *Approval of Overnight and Out of State Field Trips
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22.B. *Approval of Contracts
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22.C. *School Wide Fundraisers
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22.D. *Approval of Disposal of Surplus Property
Attachments:
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22.E. *Executive Approval
Discussion:
Teresa Boston: 22.E executive approval, There were just a couple of items that we had to go ahead and do an executive approval on, due to time frame. I'll entertain a motion to approve. Those. Anita Hale: Move to approve. Teresa Boston: I'll move a second. (Audio) Teresa Boston: Any discussion? (Audio) Teresa Boston: I'm going to go ahead and do a separate approval. All in favor? All board members: Aye. Teresa Boston: All opposed? (Silence) Teresa Boston: Motion carries.
Action(s):
No Action(s) have been added to this Agenda Item.
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23. Old Business
Discussion:
Teresa Boston: Any old business? Robert Safdie: Yes, I have an old business item. Teresa Boston: Which one? Robert Safdie: 55 years ago, the graduating class of Cumberland County High School was celebrating its 55th anniversary reunion. Just want to inform you all that we survived. (Laughter) (Audio) Robert Safdie: And it’s old business because we are that old. |
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24. Questions from Media
Discussion:
- Boston asked if there were any questions from the media. No questions were asked.
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25. Adjournment
Discussion:
Teresa Boston: I'll entertain a motion to adjourn. Overlapping voices: Second. Teresa Boston: OK. All in favor? All board members: Aye. Teresa Boston: All opposed? (Silence) Teresa Boston: Thank you so much.
Recommended Motion(s):
Motion to adjourn at X p.m.
Action(s):
No Action(s) have been added to this Agenda Item.
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William Stepp
Director of Schools
Teresa Boston
Chairperson of the Board
Comment I, Jason McGhee hereby certify that I reported the foregoing minutes and that I delivered said minutes to the office of the Director of Schools on August 18, 2024.
Jason McGhee
Board of Education Recorder