November 30, 2023 at 6:15 PM - Policy Committee Meeting

Discussion:  Hamby made a motion to approve the committee minutes from the previous meeting. Stull with the second. 

Discussion:  Hamby moved on to the lists of policy recommendations coming from TSBA. She told the committee that these had already been signed into law, and they would be looking to send these to the full board as a first and final reading. 
1.105-School Board Legislative Involvement. Safdie asked if they would consider changing line 1 and line 2 words "shall", which was TSBA recommendation, back to "will" as the policy previously read. Hamby asked Patton if he had any recommendations and Patton said, from a legal perspective, they needed to know the very subtle difference between the 2 words. Hamby then made a motion to keep the word "will" in lines 1 and 2.  Stull seconded the motion. 
1.701-School District Planning. Hamby asked Patton if it looked ok to him. Patton replied yes. Hamby made a motion to pass along to full board. Stull with second. 
2.400-Revenues. Hamby said she didn't see anything that stood out as a concern. Patton said in his review he didn't have any suggestions. The board had to decide on page 2, line 17 if processing fees shall/shall not be charged for online payments. After discussion, they decided the policy would read as "shall". Hamby made the motion to send changes to full board. Stull with the second. 
2.601-Fundraising Activities-Hamby asked Stepp if he had any input in this policy. Stepp said there are procedures in place that follow this. Hamby made a motion to push this on the full board. Stull with the second. Boston asked a follow up question that asked if it was statute that Board had to approve all fundraising activity? She said she was fine either way, she just wondered if it was necessary to have board approval when the Director and his team was signing off on them. 
2.8051 Debit Cards, Credit Cards and Credit Lines-Hamby told everyone about the changes TSBA recommended. She asked if Stepp was ok with the changes. Stepp said yes. Hamby made a motion to send to full board and Stull with the second. 
4.603-Promotion and Retention. Hamby introduced the changes and made a motion to send to full board. Stull with the second. 
  

Discussion:  4.301 Interscholastic Athletics-Hamby introduced the changes requested by Dr. Maddox that aligns with TMSAA bylaws. Hamby made a motion to send to full board. Stull with the second.  

Discussion:  Stout asked if a chairman had to be voted on. Hamby said no, according to Robert's Rules of Order, that since she was still on the policy committee, and she was the previous chairman, they did not have to re-elect. Stout asked if they were skipping that step on all committees now? Hamby said it depends on who is on the committees. If there is a question about who is to chair the committees, the board chair has a right to select the chairman of the committee. Stout asked if someone wanted to be the chairman of a particular committee, how did they go about doing so. Hamby said they needed to let the board chairman know that they would be interested in that. Stull asked if they were able to vote on a chairman for the committee. Hamby said they could but there was no reason to do so. Boston said it would clean it up.  Hamby asked if there was a nomination for Policy Committee Chair. Stull said she nominated Hamby. Hamby made the second and accepted the position. 

Discussion:  Stull made a motion to adjourn and Hamby with the second. The meeting was adjourned at approximately 6:39pm.