Public Meeting Minutes: February 19, 2024 at 6:00 PM - Board of Education Meeting

AGENDA

Call the meeting to order

Roll Call

Discussion: Also present were Superintendent Kevin Reiman, Director of School Improvement and Special Education Amy Kroll, PreK-8th grade Principal Mary Mozena, and Asst. Principal/AD Michelle Heath.

Acknowledgement of Nebraska Open Meetings Act posted

Discussion: The BOE President acknowledged the posting of the Nebraska Meetings Act.

Excuse absent board members

Recommended Motion(s): Board Member #1 moved to approve the absence of board member Board Member #2 seconded the motion. Motion Passed

Action(s):

Motion Passed:

Mark Rathe moved to approve the absence of board member Neil Huskey. Betty Harms seconded the motion. Motion Passed

Huskey: Absent
Dehne: Yea
DeMike: Yea
Harms: Yea
Meyer: Yea
Rathe: Yea
Brack: Yea

No Action(s) have been added to this Agenda Item.

Approval of consent agenda

Recommended Motion(s): Board Member #1 moved to approve the consent agenda, which includes the minutes of the last regular meeting, Notification of meeting publication site, date, and time, financial report and payment of general funds bills, and the next regular meeting date Board Member #2 seconded the motion. Motion Passed

Action(s):

Motion Passed:

Doug Meyer moved to approve the consent agenda, which includes the minutes of the last regular meeting, Notification of meeting publication site, date, and time, financial report and payment of general funds bills, and the next regular meeting date March 18, 2024 at 6:00 PM in the Weeping Water Public School conference room. Haley Dehne seconded the motion. Motion Passed

Huskey: Absent
DeMike: Yea
Harms: Yea
Meyer: Yea
Rathe: Yea
Brack: Yea
Dehne: Yea

No Action(s) have been added to this Agenda Item.

Approval of previous meetings minutes

Notification of meeting publication site, date, and time

Discussion: The meeting date, time, and location was published in the Southeast Nebraska Voice

Financial Reports and Payment of Bills

Attachments: (1)

FEB24.FINANCIAL.BOARDREP_001

2/15/2024 at 9:51 AM

Next regular meeting date - March 18, 2024 at 6:00pm in the Weeping Water Public Schools Conference Room

Communications

Visitors/Open Forum and staff and program presentations

Discussion: Visitors may address the board during this portion of the meeting. Each speaker is limited to 5 minutes. Multiple speakers for the same subject should appoint a single spokesperson to address the board for a maximum of 5 minutes.

Action Items

Discuss, consider, and take all necessary action to give approval on the proposed proclamations.

Recommended Motion(s): Board Member #1 moved to to proclaim March as Music in our Schools and National School Breakfast Month in WWPS Board Member #2 seconded the motion. Motion Passed

Action(s):

Motion Passed:

Haley Dehne moved to to proclaim March as Music in our Schools and National School Breakfast Month in WWPS. Mark Rathe seconded the motion. Motion Passed

Huskey: Absent
Harms: Yea
Meyer: Yea
Rathe: Yea
Brack: Yea
Dehne: Yea
DeMike: Yea

No Action(s) have been added to this Agenda Item.

Comments: ADM REC: To give approval to the proposed proclamations

Attachments: (2)

Music in our school proclamationdocx

1/18/2023 at 10:48 AM
NSLW24-Proclamation

2/19/2024 at 11:24 AM

Discuss, consider, and take all necessary action to accept the resignation of Megan Bream

Recommended Motion(s): Board Member #1 moved to accept the resignation of Megan Bream effective the end of the 2023/24 school year Board Member #2 seconded the motion. Motion Passed

Action(s):

Motion Passed:

Doug Meyer moved to accept the resignation of Megan Bream effective the end of the 2023/24 school year. Haley Dehne seconded the motion. Motion Passed

Huskey: Absent
Meyer: Yea
Rathe: Yea
Brack: Yea
Dehne: Yea
DeMike: Yea
Harms: Yea

No Action(s) have been added to this Agenda Item.

Comments: ADM REC: To accept the resignation of Megan Bream effective the end of the 2023/24 school year

Attachments: (1)

Megan Bream Resignation

2/13/2024 at 3:45 PM

Discuss, consider, and take all necessary action to accept the resignation of Ericka Coffey

Recommended Motion(s): Board Member #1 moved to accept the resignation of Ericka Coffey effective the end of the 2023/24 school year. Board Member #2 seconded the motion. Motion Passed

Action(s):

Motion Passed:

Mark Rathe moved to accept the resignation of Ericka Coffey effective the end of the 2023/24 school year. Betty Harms seconded the motion. Motion Passed

Huskey: Absent
Rathe: Yea
Brack: Yea
Dehne: Yea
DeMike: Yea
Harms: Yea
Meyer: Yea

No Action(s) have been added to this Agenda Item.

Comments: ADM REC: To accept the resignation of Ericka Coffey effective the end of the 2023/24 school year.

Attachments: (1)

2371_001 (1)

2/16/2024 at 12:57 PM

Discuss, consider, and take all necessary action to give approve a teaching contract with Abigail Drake

Recommended Motion(s): Board Member #1 moved to approve a teaching contract with Abigail Drake Board Member #2 seconded the motion. Motion Passed

Action(s):

Motion Passed:

Haley Dehne moved to approve a teaching contract with Abigail Drake. Doug Meyer seconded the motion. Motion Passed

Huskey: Absent
Brack: Yea
Dehne: Yea
DeMike: Yea
Harms: Yea
Meyer: Yea
Rathe: Yea

No Action(s) have been added to this Agenda Item.

Comments: ADM REC: To approve a teaching contract with Abigail Drake

Discuss, consider, and take all necessary action to approve the 2024-2025 Master Agreement

Recommended Motion(s): Board Member #1 moved to approve the 2024-2025 Master Agreement Board Member #2 seconded the motion. Motion Passed

Action(s):

Motion Passed:

Jason Brack moved to approve the 2024-2025 Master Agreement. Haley Dehne seconded the motion. Motion Passed

Huskey: Absent
Dehne: Yea
DeMike: Yea
Harms: Yea
Meyer: Yea
Rathe: Yea
Brack: Yea

No Action(s) have been added to this Agenda Item.

Comments: ADM REC: To approve the 2024-2025 Master Agreement

Attachments: (1)

23-24 Master Agreement teacher signed

2/19/2024 at 11:23 AM

Discuss, consider, and take all necessary action to financial audit bids for the 2023/24, 2024/25, and 2025/26 financial years

Recommended Motion(s): Board Member #1 moved to approve the three-year bid from Forward CPA for auditing services Board Member #2 seconded the motion. Motion Passed

Action(s):

Motion Passed:

Doug Meyer moved to approve the three-year bid from Forward CPA for auditing services. Mark Rathe seconded the motion. Motion Passed

Huskey: Absent
DeMike: Yea
Harms: Yea
Meyer: Yea
Rathe: Yea
Brack: Yea
Dehne: Yea

No Action(s) have been added to this Agenda Item.

Comments: ADM REC: To approve the three-year bid from Forward CPA for auditing services

Attachments: (2)

Dana Cole

2/13/2024 at 3:01 PM
Forward CPA

2/13/2024 at 3:01 PM

Discuss, consider, and take all necessary action to renew the school's Nebraska School Boards Association membership.

Recommended Motion(s): Board Member #1 moved to renew the school's membership in the Nebraska School Boards Association at a cost of $3,650 Board Member #2 seconded the motion. Motion Passed

Action(s):

Motion Passed:

Haley Dehne moved to renew the school's membership in the Nebraska School Boards Association at a cost of $3,650. Doug Meyer seconded the motion. Motion Passed

Huskey: Absent
Harms: Yea
Meyer: Yea
Rathe: Yea
Brack: Yea
Dehne: Yea
DeMike: Yea

No Action(s) have been added to this Agenda Item.

Comments: ADM REC: To renew the school's membership in the Nebraska School Boards Association

Attachments: (1)

NASB Membership Dues Invoice

1/23/2024 at 6:47 PM

Discuss, consider, and take all necessary action to approve changes to the 2023/2024 School Calendar

Recommended Motion(s): Board Member #1 moved to approve the following changes to the 2023-24 School Calendar: make May 3rd a student attendance day, Board Member #2 seconded the motion. Motion Passed

Action(s):

Motion Passed:

Haley Dehne moved to approve the following changes to the 2023-24 School Calendar: make May 3rd a student attendance day. Betty Harms seconded the motion. Motion Passed

Huskey: Absent
Meyer: Yea
Rathe: Yea
Brack: Yea
Dehne: Yea
DeMike: Yea
Harms: Yea

No Action(s) have been added to this Agenda Item.

Comments: ADM REC: To approve changes to the 2023-24 School Calendar

Attachments: (1)

23-24 school Calendar Feb24 rev

2/19/2024 at 11:22 AM

Discuss, consider, and take all necessary action to approve the 2024/2025 School Calendar

Recommended Motion(s): Board Member #1 moved to approve the 2024-25 School Calendar Board Member #2 seconded the motion. Motion Passed

Action(s):

Motion Passed:

Haley Dehne moved to approve the 2024-25 School Calendar. Jason Brack seconded the motion. Motion Passed

Huskey: Absent
Rathe: Yea
Brack: Yea
Dehne: Yea
DeMike: Yea
Harms: Yea
Meyer: Yea

No Action(s) have been added to this Agenda Item.

Comments: ADM REC: To approve the 2024-25 School Calendar

Attachments: (1)

24-25 school Calendar

2/14/2024 at 10:41 AM

Discuss, consider, and take all necessary action to give approval on the Wellness Plan

Recommended Motion(s): Board Member #1 moved to approve the WWPS Wellness Plan Board Member #2 seconded the motion. Motion Passed

Action(s):

Motion Passed:

Haley Dehne moved to approve the WWPS Wellness Plan. Jason Brack seconded the motion. Motion Passed

Huskey: Absent
Brack: Yea
Dehne: Yea
DeMike: Yea
Harms: Yea
Meyer: Yea
Rathe: Yea

No Action(s) have been added to this Agenda Item.

Comments: ADM REC: To approve the WWPS Wellness Plan

Discuss, consider, and take all necessary action to give approval to policies to be reviewed

Recommended Motion(s): Board Member #1 moved to give approval to review policies: 4058 - Confidentiality in Counseling and Guidance, 4060 - School Vehicle Use, 4061 - Workplace and Non-Workplace Injuries or Illness and Return to Work, 4062 - Locker Room Supervision, 4063 - Extra duty and extended contract payments, 4064 - Transporting Students in Employee Vehicles Board Member #2 seconded the motion. Motion Passed

Action(s):

Motion Passed:

Haley Dehne moved to give approval to review policies: 4058 - Confidentiality in Counseling and Guidance, 4060 - School Vehicle Use, 4061 - Workplace and Non-Workplace Injuries or Illness and Return to Work, 4062 - Locker Room Supervision, 4063 - Extra duty and extended contract payments, 4064 - Transporting Students in Employee Vehicles Mark Rathe seconded the motion. Motion Passed

Huskey: Absent
Dehne: Yea
DeMike: Yea
Harms: Yea
Meyer: Yea
Rathe: Yea
Brack: Yea

No Action(s) have been added to this Agenda Item.

Discussion: The following policies meet KSB's recommendations:

4058 - Confidentiality in Counseling and Guidance
4060 - School Vehicle Use
4061 - Workplace and Non-Workplace Injuries or Illness and Return to Work
4062 - Locker Room Supervision
4063 - Extra duty and extended contract payments
4064 - Transporting Students in Employee Vehicles

Comments: ADM REC: To revise the following policies as presented

Links:

Weeping Water Policy Schedule

The following link is Weeping Water's tentative schedule for the review of current policies. The schedule is subject to change.
Policies to be considered this month

The link lists all policies to be considered this month

Discuss, consider, and take all necessary action to give approval to policies to be revised

Recommended Motion(s): Board Member #1 moved to to give approval to revise Policy 5045.1 - Fees for Early Childhood program and 5052 School Wellness Policy Board Member #2 seconded the motion. Motion Passed

Action(s):

Motion Passed:

Doug Meyer moved to to give approval to revise Policy 5045.1 - Fees for Early Childhood program and 5052 School Wellness Policy. Haley Dehne seconded the motion. Motion Passed

Huskey: Absent
DeMike: Yea
Harms: Yea
Meyer: Yea
Rathe: Yea
Brack: Yea
Dehne: Yea

No Action(s) have been added to this Agenda Item.

Discussion: 5045.1 - Fees for Early Childhood program - The change eliminates specific fees listed in the policy.

5052 - School Wellness Policy - The changes were requested by NDE.

Comments: ADM REC: To revise Policy 5045.1 - Fees for Early Childhood program and 5052 - School Wellness Policy -

Links:

Weeping Water Policy Schedule

The following link is Weeping Water's tentative schedule for the review of current policies. The schedule is subject to change.
Policies to be considered this month

The following policies will be considered this month

Reports

Administration Reports

Discussion: Activities Director / Asst. Principal

Attendance
1. 61% of HS Students missed 5 or more days (49% last year at this time)
  1. 19% have missed 10 or more days
2. 48% of MS Students missed 5 or more days (40% last year at this time)
  1. 10% have missed 10 or more days
Winter Activities
1. Girls Basketball
  1. Record of 16-9
2. Boys Wrestling
  1. 5 State Qualifiers
  2. Thank you’s have been sent to businesses for donations
  3. District Wrestling Financials
    1. Receipts
      1. Gate $11,330
      2. Streaming $200
      3. Community Donations $450
      4. T-shirt Sales (receipts still being collected) $1166
    2. NSAA Financials
      1. Officials (pay + mileage) $1760
      2. Insurance (10% of receipts) $1133
      3. Mileage to Schools $3374.95
      4. NSAA (25% of balance) $2109.10
      5. Weeping Water (35% of Balance) $2952.95
    3. Other Expenses
      1. TrackWrestling Director $750
      2. Clock Rental (last year’s fee) $225
      3. Hospitality (do not have all receipts) $263
      4. Expenses do not include any worker fees (Est $1500)
    4. Total: $1977.95 + $1166 = $3143.95 ($1643.95 includes estimated worker fees)

Girls Wrestling
1. 1 State Qualifier
Boys Basketball
1. Sub-Districts are Tuesday night at McCool Junction
Junior High
1. Girls finished up bb Tuesday evening
2. Wrestling they have been practicing - first meet is here on Friday @ 10:00
Cheerleading
1. State Competition on Friday
Honor Music/Band
1. Mrs. Hammer - honor choirs; elementary, middle school and high school
2. Sam Hall & Jacob Cover will perform the National Anthem at State Swimming on Thursday

Spring Activities -
1. Practice starts 2/26
2. Spring Pictures 3/6
3. Track - Classification for 2024 - Class C
4. Baseball
  1. Classification for 2023 - Class C
  2. Hosting games on April 22 and 27
5. Musical - March 14 and 16
  1. Tickets prices will be increased to help offset costs

PreK-8th Grade Principal

3 new students (PreK, 2nd and 4th)
Family Literacy Night for Title scheduled for March 21st
Working on reorders for the various consumable curriculum for next year.
PreK-5 Spring Field Trips are all planned except one grade
Kindergarten Round Up/Information night is scheduled for April 9th
Mid-Year growth conferences are complete.
Second Semester Formal Observations are started.

Director of School Improvement / Special Education

Continuous Improvement:

The Inservice on 2/9 included Continuous Improvement Subcommittee work as each team began the process of working through goals that need to be completed by the June data retreat.
The Inservice on 2/23 will include Suicide Awareness and Autism Training.
The Administrative Team is working with Professional Development Specialists at ESU #3 to develop an Instructional Coaching system for Weeping Water Teachers.
Additional funding has been made available by the NDE to support work in the area of School Mental Health. The Administrative. Team is meeting next week to determine how to utilize those funds.

Secondary:

Professional Growth Mid-Year conferences have been completed.
Second semester formal observations are underway.
Representatives from JAG Nebraska will meet with students during Tribe to gauge interest and recruit students to enroll in the classes.

Special Education:

Indicator 13 (Transition Planning) self-assessment was reviewed by the NDE. Weeping Water is not required to complete a Corrective Action Plan.

Sixpence/Bright Arrows Childcare Center:

Childcare, PreK, Kindergarten, and First Grade teachers as well as elementary paras participated in Pyramid Module Training (2b) 2/12. We’re halfway through the modules. The remainder will be completed in June.
February socialization is 2/20- Information about the Growing Readers program will be presented.
Bright Arrows receive a Step Up to Quality bonus for their ranking at a Step 3 (Step 5 is the highest a program can go).
Additional funding through Sixpence has been requested to improve and enhance family involvement and teacher well-being.

Superintendent

Summer bus use request by Day Spring Academy
Classified Salaries
Administrator Salaries

Board Reports

Discuss, consider, and take all necessary action to evaluate the superintendent's performance

Recommended Motion(s): Board Member #1 moved to enter closed session to evaluate superintendent performance which are necessary to protect the public interest and to avoid needless injury to the employee's reputation. Board Member #2 seconded the motion. Motion Passed

Action(s):

Motion 1 Passed:

Mark Rathe moved to enter closed session to evaluate superintendent performance which are necessary to protect the public interest and to avoid needless injury to the employee's reputation. Betty Harms seconded the motion. Motion Passed

Huskey: Absent
Harms: Yea
Meyer: Yea
Rathe: Yea
Brack: Yea
Dehne: Yea
DeMike: Yea

Motion 2 Passed:

Mark Rathe moved to moved to leave closed session to evaluate superintendent performance which are necessary to protect the public interest and to avoid needless injury to the employee's reputation. seconded the motion. Motion Passed Betty Harms seconded the motion. Motion Passed

Huskey: Absent
Meyer: Yea
Rathe: Yea
Brack: Yea
Dehne: Yea
DeMike: Yea
Harms: Yea

No Action(s) have been added to this Agenda Item.

Adjournment

Regular Board
Attendance Taken on 2/19/2024 at 6:01 PM
Jason Brack	Present
Haley Dehne	Present
Adam DeMike	Present
Betty Harms	Present
Neil Huskey	Absent
Doug Meyer	Present
Mark Rathe	Present
Present: 6, Absent: 1

February 19, 2024 at 6:00 PM - Board of Education Meeting

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