Public Meeting Minutes: March 9, 2026 at 5:30 PM - Regular Meeting of Whitebead Board of Education

1. Call to order and recording of members present and absent.

2. Recognition of guests:

Discussion: No Guests attended the meeting

3. Consent Agenda: The consent agenda consists of approval of the following items:

Action(s):

Motion Passed:

Motion was made to approve the Consent Agenda. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

3.a. Minutes of the February 9, 2026 Regular Board Meeting.

3.b. Monthly financial report of Activity Fund.

3.c. Grade capacity to accept student transfers as of April 1, 2026

3.d. Approve Monthly Expenditures

3.d.1. February Payroll

3.d.2. General Fund Expenditures

3.d.3. Building Fund Expenditures

3.d.4. Child Nutrition Expenditures

3.d.5. Activity Fund Expenditures

3.e. Approve Contract with Barlow Education Management Services for the 26/27 school year.

3.f. Approve Contract with Oklahoma Teacher & Leader Effectiveness (OKTLE) for the 26/27 school year.

3.g. Approve Contract with ADPC for the 26/27 school year.

4. Discussion and possible action to approve the Treasurer's Report

Discussion: The treasurer's report was presented by Jason Midkiff

Another good revenue month and that should continue as we see the increased foundation and salary aid payments. We collected federal funds this month. We collected those about a month later this year. We have collected $270,000 more this year to date than last year.
Expenditures are elevated this month with the huge payment for special education services. If you take out that payment, we are spending less monthly than the previous year. Year over year, if you don’t have the payment, we will be spending less, which is where we want to be.
Overall, we continue to be in a good financial position. We are taking in more money monthly than the previous year while our expenses are the same or lower. Minus the big one-time payment.

Action(s):

Motion Passed:

Motion was made to approve the treasurer's report. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

5. Discuss and possible action to approve Activity Fund purchase order encumbrances 26161 through 26181 with the overall dollar value of $5,707.87.

Action(s):

Motion Passed:

Motion was made to approve Activity Fund purchase order encumbrances 26161 through 26181 with an overall dollar value of $5,707.87. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

6. Discuss and possible action to approve General Fund purchase order encumbrances 189 through 213 with an overall dollar value of $ 31,378.79.

Action(s):

Motion Passed:

Motion was made to approve General Fund purchase order encumbrances 189 through 213 with an overall dollar value of $31,378.79. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

7. Discuss and possible action to approve Building Fund purchase order encumbrances 29 through 32 with an overall dollar value of $7,134.47.

Action(s):

Motion Passed:

Motion was made to approve Building Fund purchase order encumbrances 29 through 32 with an overall dollar value of $7,134.47. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

8. Discuss and possible action to approve Child Nutrition purchase order encumbrances 21 through 22 with an overall dollar value of $1200.00.

Action(s):

Motion Passed:

Motion was made to approve Child Nutrition encumbrances 21 through 22 with an overall dollar value of $1,200.00. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

9. Discussion and possible action to approve the following March change order reports:

Action(s):

Motion Passed:

Motion was made to approve 9a through 9c March change order reports. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

9.a. General Fund Change Order Report in the amount of $21,970.28

9.b. Building Fund Change Order Report in the amount of $2,463.51.

9.c. Child Nutrition Change Order Report in the amount of $2640.50

10. Vote to convene or not convene into proposed executive session as allowed by 25 O.S. Section 307 (B)(1) to discuss

Hiring part-time maintenance personnel
Superintendent Evaluation Sections A & B

Action(s):

Motion Passed:

Motion was made to not convene into executive session as allowed by 25 O.S. Section 307 (B)(1). This motion, made by Sandy Arroyo and seconded by Belinda Hunt, Passed.

No Action(s) have been added to this Agenda Item.

11. Acknowledge return to Open Session

Executive Session Minutes Compliance Announcement

12. Discussion and possible action to hire part-time maintenance personnel for the 25/26 school year

Action(s):

Motion Passed:

Motion was made to hire Scott Gates for the part-time maintenance position for the 25/26 school year as recommended by Jason Midkiff. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

13. Superintendent's Report

Discussion:

The canned food drive for the Samaritans took over 700 cans to Samaritans (less than normal). Bad timing with the ice storm and sale of candy grams at the same time, Samaritans didn’t want to do it at Thanksgiving.
Student Council candy grams raised a little over $600
GT went to 1st American Museum
8th graders went to Outsiders House in Tulsa
Cheer-sponsored dance for 6th-8th grades, raised approx. $450 for Cheer
Rural Water Board Meeting/Dinner, decorations by the art dept were great!
Book Fair
Parent Teacher Conferences
Bean Supper—postponed
Yoga starts Tues., March 24th at 3:30

Upcoming Events
March 9th First ? track meet
March 11th 8th grade to Mid-America Technology Center for career day
March 12th first 7/8th track meet
March 12th 1st Whitebead Soccer game at Terra Verde in Norman
March 13th Mid-America Technology Center bringing drones for GT students
March 13th 1st to Science Museum
March 13th Celebrate Pie Day (3/14) Debra Ely brings pies
March 16th-20th Spring Break
March 23rd ? Track at Plainview
March 23rd 1st home soccer game against Madill
March 24th-25th Cheer Workshop
March 25th 3rd Chisholm Trail Museum
March 26th PK Enrollment in morning
March 26th 7/8th Track Purcell
March 26th-April 2nd Giant Map North America (Route 66)
March 27th ORES Spring Conference
March 27th Cheer Tryouts
March 30th Soccer @ Madill
March 31, 3rd-8th JOM Main Event in Norman
April 1st ? Track at Stratford
April 2nd Heritage Days/Route 66 Celebration
April 2nd Soccer Home game Terra Verde
April 3rd Good Friday No School (Tentative Bean Supper Date)
April 6th Start End of Year benchmark Testing
April 7th 7/8th Track at Konawa
April 7th Soccer at Home OKC Storm
April 7th PK-2nd JOM to Main Event
April 8th 5th/6th Track at Pauls Valley
April 9th 1st & 2nd Spring Music Program at 1:30 & 6
April 13 State Testing Starts
April 13 Soccer at Noble

The next Board Meeting is April 13th.

14. New Business

Action(s):

Motion Passed:

Motion was made to accept the resignation of Andrew Luster as of March 20th. This motion, made by Belinda Hunt and seconded by Sandy Arroyo, Passed.

No Action(s) have been added to this Agenda Item.

15. Vote to adjourn

Action(s):

Motion Passed:

Motion was made to adjourn at 6:25 p.m. This motion, made by Belinda Hunt and seconded by Alex Young, Passed.

No Action(s) have been added to this Agenda Item.

March 9, 2026 at 5:30 PM - Regular Meeting of Whitebead Board of Education

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