Public Meeting Minutes: December 8, 2025 at 7:00 PM - December Board Meeting

1. Call to Order and Pledge of Allegiance

2. Recognition

Description: 2025 Outstanding Fall Student Athletes

Volleyball

New School Records -- Kaitlyn Fall -- assists in a season and in a career

New School Records -- Hallie Duvall -- digs in a season and in a career

New School Record -- Claire Beer -- kills in a season

Cascades All-Conference -- Hallie Duvall

Cascades All-Conference Honorable Mention -- Myla Hasegawa

Football

Team -- MHSAA Playoff Qualifier

Cascades All-Conference -- Lucas Rowley, Xander Weaver, Rylan Lovett, Ashton Warner, Brenten Owen

Cascades All-Conference Honorable Mention -- Halston Snellenberger and Zavior Skog

Quiz Bowl

Team -- Undefeated Conference Champions and qualified for the state championship coming up in March

Members -- Ethan Hays, Trenton Pruitt, Griffin Keith, James Perdue, Troy Styron

3. Presentation

Description: Wightman

4. Public Participation

5. Consent Agenda

Description: A. Minutes- Regular Meeting, November 10,2025
B. Bills Payable & Money Transfers for November 2025
C. Resignation - Lindsay Johns - Kindergarten Teacher at Eby

Recommended Motion(s): It is recommended that the board of education approve the consent agenda as presented. This motion, made by , .

Action(s):

Motion Carried:

It is recommended that the Board of Education approve the consent agenda as presented. This motion, made by Heather Swaenepoel and seconded by Jeff McLain, Carried.

Jason Breining: Yea
James Callahan: Yea
Jeff McLain: Yea
Corey Nykamp: Yea
Heather Swaenepoel: Yea
Bryce Wallace: Yea
Thomas Wilson: Yea

No Action(s) have been added to this Agenda Item.

6. New Business:For Action

Description: Policy Seires 2000

Recommended Motion(s): It is recommended that the Board of Education approve Policy series 2000, excluding 2104, 2203, 5420, 5710. This motion, made by , .

Recommended Motion(s) #2: It is recommended that the Board of Education approve Policy 2104 as presented. This motion, made by , .

Recommended Motion(s) #3: It is recommended that the Board of Education approve Policy 5420 as presented. This motion, made by , .

Recommended Motion(s) #4: It is recommended that the Board of Education approve Policy 5710 as presented. This motion, made by , .

Action(s):

Motion 1 Carried:

It is recommended that the Board of Education approve Policy 5420 as presented. This motion, made by Thomas Wilson and seconded by Heather Swaenepoel, Carried.

Jason Breining: Yea
James Callahan: Yea
Jeff McLain: Yea
Corey Nykamp: Yea
Heather Swaenepoel: Yea
Bryce Wallace: Nay
Thomas Wilson: Yea

Motion 2 Carried:

It is recommended that the Board of Education approve Policy 5710 as presented. This motion, made by Heather Swaenepoel and seconded by Jeff McLain, Carried.

Jason Breining: Yea
James Callahan: Yea
Jeff McLain: Yea
Corey Nykamp: Yea
Heather Swaenepoel: Yea
Bryce Wallace: Yea
Thomas Wilson: Yea

Motion 3 Carried:

It is recommended that the Board of Education approve Policy 2203 as presented. This motion, made by Jason Breining and seconded by Jeff McLain, Carried.

Jason Breining: Yea
James Callahan: Yea
Jeff McLain: Yea
Corey Nykamp: Yea
Heather Swaenepoel: Yea
Bryce Wallace: Yea
Thomas Wilson: Yea

Motion 4 Carried:

It is recommended that the Board of Education approve Policy series 2000, excluding 2104, 2203, 5420, 5710 as presented. This motion, made by Heather Swaenepoel and seconded by Bryce Wallace, Carried.

Jason Breining: Yea
James Callahan: Yea
Jeff McLain: Yea
Corey Nykamp: Yea
Heather Swaenepoel: Yea
Bryce Wallace: Yea
Thomas Wilson: Yea

Motion 5 Tabled:

It is recommended that the Board of Education approve Policy 2104 as presented. This motion, made by Heather Swaenepoel and seconded by Bryce Wallace, Tabled.

Jason Breining: Yea
James Callahan: Yea
Jeff McLain: Yea
Corey Nykamp: Yea
Heather Swaenepoel: Yea
Bryce Wallace: Yea
Thomas Wilson: Yea

No Action(s) have been added to this Agenda Item.

7. New Business:For Information

Description: A. Fitness Center
B. Eby and Middle School Roof Bids
C. Emergency Operations Plan

Action(s):

Motion Carried:

To move into closed session to discuss the EOP. This motion, made by Bryce Wallace and seconded by Corey Nykamp, Carried.

Jason Breining: Yea
James Callahan: Yea
Jeff McLain: Yea
Corey Nykamp: Yea
Heather Swaenepoel: Yea
Bryce Wallace: Yea
Thomas Wilson: Nay

No Action(s) have been added to this Agenda Item.

8. Adminstrative Reports

9. Superintendent's Report

Description:

I attended Eby's MiCIP (school improvement) meeting with 2 JCISD consultants, 12/3: I could not stay for the entire event due to the Fitness Center meeting. Staff (9 Eby teachers & Prin) were asked to review data points in three stations (State Academic Data, Local Assessment Data, Behavior/Attendance Data) with guiding questions for each and asked to keep a "ten-thousand foot view" while analyzing. I'm likely to discuss this with our admin team and reach out to the JCISD staff to replicate the process in each building, then get the buildings together for the same purpose to make data-driven plans and consolidate our efforts more efficiently.
Fitness Center Committee meeting summary, 12/3 @ 4:30PM. Attended by me, Shawn Murphy, Jeff Conway, Beckie Minix, Thomas Wilson (for Jeff McLain), Stu Watts, Don McCubbins (Emma Kesterson did not show). We reviewed the preliminary baseline work done, had good discussion but have much to go before we are ready to make anything public and estimate the transition/opening date to use the space. I will make some additional notes on our guiding documents and share with the Board at the meeting or prior in a separate email. I want to thank our staff involved for their extra efforts on this.
Teamsters Local 214 (bus drivers) contract copy secured from Joe Valenci's office on 12/3. Provided a copy to Lauren for her needs. Not official until teachers contract settled as they have a "me too" clause to match percentage increase.
K105.3 spot with Mike McGonegal on 12/3: audio attached
31aa: I opted-in (conditionally per Resolution D on 12/1) on 12/3. Shared with you already.
NWCS Incident: Shared their notification with my reminders about door security and attendance with all-staff on 12/3. Also shared all-staff reminders about student confidentiality/FERPA on 12/1.
Preliminary Support Contract meeting, 12/4: discussing their preliminary contractual concerns/priorities
Saturday, 12/6 7:45AM County Board Meeting at Parkside
Sunday, 12/7, at HS Caft, Winter Band Concerts 3-5pm, Winter Choir Concerts 6-7pm
Lockout Co training for admin staff & local First Responders scheduled 9-11AM on 12/9. Starting at HS Caft, possibly rm 114. Review of how tablets work and procedures.
Regular Owners Rep meeting with Plante Moran on 12/11-10AM.
Admin Eval virtual training via MASA for me, Mike, and Angie on 12/12, 8:30-3pm.
Admin Christmas Breakfast at Central Office: 8:30AM on 12/16
Christmas Staff Luncheon Plans: 12/15 @ Eby, 12/16 @ MS, 12/17 @ HS & Ackerson (others will be added: Food Service, Transp/Maint Dept)
NMS Mini-Wellness Day is planned for 12/18 (Mrs. Russell will provide details in her report)
Half-day on 12/19. Merry Christmas!!!

I will also share the Health, Human Maturation, Sex Ed items requested in a separate email once I have time to compile. I was mistaken in that these topics are not discussed in existing Science curriculum, other than occasionally Anatomy class when the calendar and pacing allows (rarely).

Below is the agenda used for our admin meeting on 12/2, followed by some notes related to it. You will see some items we discussed on Monday:

Tuesday, 12/2/25, FULL, 9AM-10AM

Connect: Share a brief overview of a favorite holiday tradition or memory
Dept Updates:
1. Spec Ed (Clark)
2. Tech (Doug)
3. Pirates Cove (Jenn)
4. Food Service (Andrea)
5. Transportation/Facilities (Shawn)
Swipe Badges District list & usage-update
EOP timeline & Prof Dev plans (go bag orders)
504 processes & consistency building
31aa Resolution update
Book Review update
Sex Ed curriculum k-12 needed (Thrun Policy review 2203, 5420, 5710)
"Student Voice" & Board Rep
Radio Spot Wednesday w/ Mike (update list from JTV)
Xmas schedule in buildings (lunch)
Xmas central office reception (breakfast bar)
T & Admin Evals, eval training, mentoring logs reminders (admin SMART goals + Student Growth Goals aligned)
Fitness Center Committee work highlights
Casino/Buffet, Ax Throwing
Roundtable

(Related to items 7, 8, & 9 above)

Selection of materials:

For new purchases of materials, the following steps will be taken.

Curriculum: Will go through the AIMs approval process

Library materials: Each building Administrator will assemble a committee to review suggested materials to add to the library.
1. The committee will consist of the following people:

Up to 2 parents
Up to 2 teachers
Building Administrator
1 Library Aide

The committee will meet twice yearly. Once in the fall (October) and once in the spring (March) for fiscal budget needs.

The material will be approved by a majority vote of the committee members

OR would we rather
Use a rubric (make a written recommendations with Justification statement)

10. Board Report

11. Adjournment

Action(s):

Motion Carried:

Motion to adjourn meeting at 9:00pm. This motion, made by Heather Swaenepoel and seconded by Jeff McLain, Carried.

Jason Breining: Yea
James Callahan: Yea
Jeff McLain: Yea
Corey Nykamp: Yea
Heather Swaenepoel: Yea
Bryce Wallace: Yea
Thomas Wilson: Yea

No Action(s) have been added to this Agenda Item.

December 8, 2025 at 7:00 PM - December Board Meeting

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