November 11, 2024 at 6:00 PM - REGULAR MEETING

A. Call to Order and Roll Call

B. Superintendent’s Report

C. Recognitions/Presentations:

1. Financial Report - Chief Financial Officer Dr. Cordell Ehrich with opportunity for questions from the public, with a total time limit of 15 minutes.
2. Deer Creek High School Boys Cross Country - Bill Bays
3. Donation from Coffee Creek Church for the Deer Creek Comfort Closet - Pastor Clark Frailey
4. Curriculum and Instruction Update - Kristy VanDorn and Mark Phillips

D. Public to be Heard

In accordance with Board Policy, the Superintendent has established the following procedures for public participation at regular Board meetings. In an effort to conduct school business and complete the scheduled agenda, discussion and comments from the public shall be limited to statements from those individuals who have properly registered to speak during the public speaking portion of the meeting and shall be limited to a total time of 30 minutes. Each person participating in the public speaking portion of the meeting will limit their comments to five minutes or less based on the number of eligible speakers. The Board reserves the right to limit the time for comments regarding any particular issue and/or the number of speakers to be allowed with respect to a particular issue.  Speaking/shouting out of turn during the business meeting is strictly prohibited.  Should you choose not to follow the audience expectations, you will be asked to leave.  Questions or concerns related to employees of the district should be referred to the Superintendent, as they will not be permitted at this time.

E. Consideration of and Vote on the Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: 

E.1. Board of Education Minutes:

• Regular Meeting - October 14, 2024

E.2. Schedule of Encumbrances: 

• Approve General Fund Account Payable Purchase Order 347 - 392
• Approve General Fund Payroll Purchase Order 50986 - 51012
• Approve Building Fund Account Payable Purchase Order 103 - 109
• Approve Child Nutrition Account Payable Purchase Order 45 - 50
• Approve Bond 32 Account Payable Purchase Order 26
• Approve Bond 34 Account Payable Purchase Order 21
• Approve Bond 35 Account Payable Purchase Order 2 - 3

E.3.   ↵Financial Reports:

• Treasurer’s Reports
• Student Activity Reports
• Business Services Reports

E.4. 2024-25 Deer Creek Schools Cardiac Emergency Response Plan.

E.5. Quote from Masters Mechanical for $17,437.50 to repair Deer Creek High School freezer, to be paid out of Child Nutrition Funds.

E.6. Quote from DIGI Security Systems for $33,390.78 for Knight Ridge Elementary access control, to be paid out of Bond Funds.

E.7. Operations surplus.

F. Business Items

F.1. Discussion and possible vote to accept bids from Masters Mechanical for Deer Creek Intermediate School HVAC replacement project for the total amount of $584,215.00, to be paid out of Bond Funds.-- Jeff Johnson

F.2. Discussion and possible vote to accept bid from Triple J Construction for concrete portion of the Deer Creek Intermediate School Gym HVAC project for the lowest bid of $12,450.00, to be paid out of Bond Funds.-- Jeff Johnson

F.3. Discussion and possible approval of a donation of 879 Nightlock door lock devices from the Deer Creek Schools Foundation.-- Barry Cunningham

F.4. Discussion and possible vote to approve quote from Insight Financial Services for 225 Macbooks for the district for to be paid out of Bond Funds.-- Dr. Scott Haselwood

F.5. Discussion and possible vote to approve quotes from Ross Transportation for the purchase of four SPED Lift Buses, seven Big Buses, totaling $1,688,012.00, to be paid out of Bond Funds.-- Robert Feinberg

F.6. Discussion and possible vote on the Superintendent’s recommendation concerning employment as listed on the Personnel Schedule.

F.7. Proposed executive session to hear evidence and discuss the suspension of Minor Student A, whereby disclosure of any additional information would violate FERPA. 25 O.S. Sections 307(B)(5) and (B)(7).

1. Vote to convene or not to convene in executive session.

2. Acknowledge the board’s return to open session.

3. Statement of executive session.

F.8. Possible vote to accept, reject, or amend the recommendation of the administration with regard to the suspension of minor student A.

G. Adjournment