August 10, 2026 at 5:30 PM - Board of Education Regular Meeting
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1. ORDER OF BUSINESS
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1.A. Call to Order
Discussion:
The meeting was called to order at 5:30 p.m.
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1.B. Roll Call
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1.C. Moment of Silence/Pledge of Allegiance
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1.D. Open Forum
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2. SUPERINTENDENT'S REPORT
Discussion:
Grant and Matt from Joe D Hall General Contractors, LLC gave an update on the Charity Headrick Hitch Elementary School construction progress. For the overall budget, they have 69% billed out for progress. That amount essentially matches the construction completion. They informed the board on the status of hallways, heat & air, bricking, and other work being done. The timeline for completion is still looking the same as long as there aren't any snags.
Superintendent Watson gave an update on the turf installation. There has been a delay with materials coming from China. Therefore, our first home football game will be played at OPSU. The turf should be completed by the second home football game. She also talked about some improvements to the lower field house that will be completed. The eaves will be repainted, and sheet metal will be installed to cover up the crumbling stucco. Lastly, Superintendent Watson discussed getting back to school. Teachers were back last week. Tonight is Meet the Teacher at all sites. Our enrollment numbers are down a little, but we will look at those numbers again after Labor Day for a more exact number. |
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3. DISCUSSION ITEMS
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3.A. Storm Shelters - Texas County Emergency Management
Discussion:
Tondé Christian with Texas County Emergency Management spoke to the board regarding changes to storm shelters. The District will need to decide if they would still like any of their buildings to be designated as storm shelters. The City of Guymon and the Guymon Fire Department will no longer open facilities that do not belong to them. Therefore, the District would need to have assigned personnel to open, maintain, and close them during a storm. Also, the facilities must be ADA compliant. The board will review the requirements and vote at the the next regular board meeting.
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4. FINANCIALS
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Approval of Budget Reports for July 2026
Attachments:
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4.B. Approval of Treasurer's Report for July 2026
Attachments:
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4.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Funds
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4.D. Consider and possibly vote to approve new Encumbrances, Claims, and Supplemental Claims
YEAR 2027
1. General Fund: $338,055.19 PO #147 - 229
2. Building Fund: $97,801.68 PO #17 - 21 3. Bond Fund (33): $954,312.52 PO #7 - 15
Attachments:
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5. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.A. Approval of Minutes of Regular Meetings: July 13, 2026
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5.B. Renewal and Ratification of Agreements/Contracts for fiscal year 2026-2027
Attachments:
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5.C. Approval of fundraisers (Appendix B)
Attachments:
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6. ACTION TOPICS
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6.A. Discussion and possible action to revise and adopt the Guymon Board of Education policies: DABB -Records Investigation, DEC-R7 - Maternity Leave (Regulations), DED-R2 - Bereavement Leave, DHAC - Staff Members and Electronic or Digital Communications, EFEAA - Artificial Intelligence Systems, EHDD - Concurrent Enrollment Students, EIA-R4 - Student Retention, EKBA - Strong Readers Act, FE - Transfer Policy, FEG - Children of Active Duty Military Members, and FFG - Reporting Suspected Child Abuse
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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6.B. Discussion and possible action to approve the Adjunct Teachers and the Emergency Certified Teachers for 2026-2027
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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6.C. Discussion and possible action to approve, disapprove or table raising the adult lunch price to $5.50 and the adult breakfast price to $3.25
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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6.D. Discussion and possible action to surplus and remove from the inventory the items from Prairie Elementary, Homer Long Elementary, and North Park Elementary
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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7. EXECUTIVE SESSION
Consider and possible vote to go into Executive Session to discuss the employment, hiring, appointment, promotion, or resignation of support and certified staff, as listed in Appendix A, pursuant to 25 O.S. Section 307 (B)(1)
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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8. Acknowledge Return into Open Session
Discussion:
The board returned to Open Session at 7:04 p.m.
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9. Executive session minutes compliance announcement
Discussion:
The board entered into executive session at 6:26 p.m. to discuss the employment, hiring, promotion, or resignation of support and certified staff as listed in Appendix A, authorized by 25 O.S. Section 307(B)(1). Those present in executive session were Andy Espericueta, Elvia Hernandez, Carla Hernandez, Luis Romero, Mitzi Dain, and Superintendent Melissa Watson. No action was taken by the board of education.
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10. Consider and vote to approve, disapprove or table the District Personnel Report (Appendix A)
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted. |
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12. ADJOURN
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.
I, Kari Montgomery, posted this agenda on the _____ Day of _____________, ______on the front door of the Administration Building, 111 NW 11th St, Guymon, OK 73942. _____________________________ _____________ ________________ Kari Montgomery, CFO Date Time
Discussion:
The meeting was adjourned at 7:05 p.m.
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