August 11, 2025 at 5:30 PM - Board of Education Regular Meeting
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1. ORDER OF BUSINESS
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1.A. Call to Order
Discussion:
The meeting was called to order at 5:30 p.m.
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1.B. Roll Call
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1.C. Moment of Silence/Pledge of Allegiance
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1.D. Open Forum
Discussion:
Julie Dinger, OSPU President, spoke to the board of education about Educator's Day and the Panhandle Tech Program
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1.E. Administration of the oath of office, pursuant to 70 O.S. Section 5-116
Discussion:
Mitzi Dain was appointed to open board seat #3. She recited the Oath of Office pursuant to 70 O.S. Section 5-116 and was sworn in as a new board of education member.
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1.F. Designation of new Vice President
Action(s):
No Action(s) have been added to this Agenda Item.
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2. SUPERINTENDENT'S REPORT
Discussion:
Superintendent Watson gave an update on the bond progress. She stated that construction is a little behind, but they should be working on the foundation soon. She also noted that there will be some road repairs that the City of Guymon will complete, but the school district will pay for. The playground renderings are in. There is a PO in the building fund to approve and order the equipment. The district won't be billed until the playground is completed. Next, Superintendent Watson stated there wasn't much of an update on the pool at the old YMCA location. They had to reschedule a meeting, but she hopes to have more information soon. She stated that the GHS Swim Team will be able to use Balko Public School's swimming pool this year for practices in the evenings.
Superintendent Watson went over the four options that our attorney had advised us on regarding the termination of TIF #2. We have asked Zack Robinson, our bond advisor, and our auditors to review the options and give us some guidance on the best option for the school district. Superintendent Watson stated that Meet the Teacher Day went well and the PD days are going well. We are ready to go for school to start on Wednesday. Lastly, she gave the board members a handout regarding the strategic plan. She would like the board members to serve on one of the focus groups. |
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3. FINANCIALS
Action(s):
No Action(s) have been added to this Agenda Item.
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3.A. Approval of Budget Reports for July 2025
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3.B. Approval of Treasurer's Report for July 2025
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3.C. Approval of expenditures, transfer of funds, and financial statement of Guymon Public School's Activity Funds
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3.D. Consider and possibly vote to approve new Encumbrances, Claims, and Supplemental Claims
YEAR 2026
1. General Fund: $174,708.25 PO #182 - 256
2. Building Fund: $1,584,151.47 PO #13 - 23 3. Bond Fund (33): $1,619,380.00 PO #7 - 9 |
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4. CONSENT AGENDA:
The following are items of a routine nature that are normally approved at the Board meetings and will be considered and voted upon with one motion unless any Board Member requests to have a separate vote on any or all of them.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Approval of Minutes of Regular Meetings: July 14, 2025
Attachments:
()
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4.B. Approval of fundraisers (Appendix B)
Attachments:
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4.C. Renewal and Ratification of Agreements/Contracts for the Fiscal Year 2025-2026
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5. ACTION TOPICS
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5.A. Discuss, consider, and approve or disapprove a Resolution authorizing the sale of the District's General Obligation Building Bonds, Series 2025, and setting forth the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.B. Possible consideration and vote to approve the selection of The Public Finance Law Group PLLC to act as legal/bond counsel in connection with the proposed General Obligation Bonds
Action(s):
No Action(s) have been added to this Agenda Item.
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5.C. Discussion and possible action to revise and adopt Guymon Board of Education policies: FE, EMDB, FFG, DABB, DO, FNC, DBCA, DOAC, DEC-R7, DO-R, FFACA, and FEG
Action(s):
No Action(s) have been added to this Agenda Item.
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5.D. Consider and vote to approve, disapprove or table the Change Order to PO #44, Oklahoma Employment Security Commission with an increase of $17,000 for quarterly unemployment benefits
Action(s):
No Action(s) have been added to this Agenda Item.
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5.E. Consider and vote to approve, disapprove or table the Change Order to PO #93, Roberts Partners LLC with an increase of $2,000 for accounting services for payroll taxes
Action(s):
No Action(s) have been added to this Agenda Item.
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5.F. Discussion and possible board action to request an accreditation waiver from OAC 70 O.S. Section 3-126 to allow the library media specialist to work on certification while working as the library media specialist
Action(s):
No Action(s) have been added to this Agenda Item.
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5.G. Discussion and possible action to surplus and remove from the inventory the items from the Jr. High, High School, and North Park
Action(s):
No Action(s) have been added to this Agenda Item.
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6. EXECUTIVE SESSION
Consider and possible vote to go into Executive Session to discuss the employment, hiring, appointment, or resignation of certified and support staff as listed in Appendix A, pursuant to 25 O.S. Section 307 (B)(1)
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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7. Acknowledge Return into Open Session
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Executive session minutes compliance announcement
Discussion:
The board entered into executive session at 6:31 p.m. to discuss the employment, hiring, promotion, or resignation of support and certified staff as listed in Appendix A, as authorized by 25 O.S. Section 307(B)(1). Those present in executive session were Andy Espericueta, Elvia Hernandez, Carla Hernandez, Luis Romero, Mitzi Dain, and Superintendent Melissa Watson. No action was taken by the board of education.
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9. Consider and vote to approve, disapprove or table the District Personnel Report (Appendix A)
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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10. NEW BUSINESS
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted. |
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11. ADJOURN
INDIVIDUALS HAVING A PHYSICAL CONDITION THAT PREVENTS THEM FROM ATTENDING THE BOARD MEETING ARE REQUESTED TO CONTACT THIS OFFICE NO LATER THAN 12:00 NOON ON THE DAY OF SAID MEETING SO ARRANGEMENTS MAY BE MADE TO ACCOMMODATE SAID INDIVIDUALS.
I, Kari Montgomery, posted this agenda on the _____ Day of _____________, ______on the front door of the Administration Building, 111 NW 11th St, Guymon, OK 73942. _____________________________ _____________ ________________ Kari Montgomery, CFO Date Time
Discussion:
The meeting was adjourned at 7:07 p.m.
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