August 5, 2025 at 12:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge of Allegiance to the American Flag.
Discussion:
Vice President Larry Hoover called the meeting to order at 12 pm. Asst Superintendent Johnny Bilby led the Pledge of Allegiance.
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Formal Adoption of the Agenda
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Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of the Board Meeting Minutes.
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7.08.2025-Regular BOE Meeting
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Approval of the 2025-26 General Fund Purchase Order Encumbrance numbers 74 through 179.
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Approval of the 2025-26 Building Fund Purchase Order Encumbrance numbers 24 through .
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Reapproval of 2025-26 Building Fund Purchase Order number 21-40 for an increase.
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Approval of the 2025-26 Child Nutrition Fund Purchase Order Encumbrance numbers 5 through 25.
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Approval of the 2025-26 Lease Revenue Fund 4 Purchase Order encumbrance numbers 5 through 7.
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Approval of the 2025-26 Bond Fund 34 Purchase Order Encumbrance number 1.
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Approval of 2025-26 Bond Fund 37 Purchase Order Encumbrance numbers 1 through 5.
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Approval of the monthly financial reports of the School Activity Funds account.
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Approval of the monthly financial report for the SPS Endowed Scholarship Accounts, Fund 81.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of the 2025-26 Central Tech Academic Course list.
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Approval of the Instructional Calendar to be based upon 1,086 hours for the 2025-26 school year, as required annually.
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Approval of Racial and Ethical Education professional development for year 1, then every 5th year.
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Approval of Sapulpa Public School's decision to choose the ACT for our College and Career Readiness Assessment.
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Approval of 2025-26 Oklahoma Department of Career and Technology Education Contract for Secondary Career and Technology Education Program(s) with Sapulpa Public Schools.
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Approval of the 2025-26 BrightThinker Order Form for Elementary and SPED virtual software licenses.
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Approval of the 2025-26 Imagine Learning Quote for elective courses.
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Approval to accept the reimbursable ODAA Flight Simulator Grant Agreement
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Approval of a Superintendent Designee as the SPS Representative who will be signing the FY26 Aerospace and Aviation Grant application and any related documents.
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Approval of the 2025-26 Fee Schedule from Kellogg & Sovereign for E-Rate Management Services.
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Approval to renew the 2025-26 SchoolSpace Subscription Agreement between Venyooz and SPS.
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Approval of the 2025-26 Contractor Agreement between MITI Greenhouse Solutions LLC and SPS for the FFA irrigation project.
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Approval of a generous donation of $12,000 from TTCU to the General Fund.
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Out-of-State Activity Trips
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FFA-St.Louis, MO-Indianapolis, IN
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the Public
Discussion:
None
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Information & Discussion Items
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Superintendent Comments
Discussion:
Superintendent Armstrong Comments: Community Evaluation for the District is up 7% from last year. Auditors/Finance Team will work together to adjust mileage for the upcoming Estimate of Needs. Upcoming dates: New Teacher Orientation 8.11.25, Westside (Baseball/Softball) Complex Dedication 8.12.25, Returning Teachers Report 8.14.25, and First Day of School is 8.21.2025.
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Bond Projects Updates
Discussion:
*With all the rain received, the project is about 8 weeks behind schedule. *Building Pads A, B, and C are complete. *Lincoln Storm Retention Project continues. *New Gravel Lots are down. *New Work Zone #5 published. *Retaining wall down Mission underway. *Drill Piers Area A (PAC) ongoing, about 245-266 have been drilled. *Pre-cast concrete panels started pouring in Kansas City and will be trucked in. *Gas Meter placed and currently being pressurized and tested.
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Pathways Program Update
Discussion:
New Pathways Director Kylie Barnett reported that there are 4 pathways: Visual Arts, Performing Arts, Engineering, and Business/Entrepreneurship. This year's goals are to solidly more internship opportunities, gain some momentum in the student body, and to grow the programs. A couple of things were put into place in support of these goals. Fall and Spring Speakers for all who want to attend, and classroom visits.
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Action Items
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New Business-items not known or foreseen when the agenda was posted.
Discussion:
None
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Discussion, motion, and vote on a motion to approve/disapprove the modification of Policy 913 Flag of the United States and State of Oklahoma, as recommended by the State Accreditation Department.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, vote on a motion to approve/disapprove the modification of Policy 540.1.3 Student Dress Codes.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, vote on a motion to approve/disapprove Student Handbooks, second read.
Action(s):
No Action(s) have been added to this Agenda Item.
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Sapulpa High School
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Bartlett Academy
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Virtual Secondary Handbook
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Sapulpa Jr. High School
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Sapulpa Middle School
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Sapulpa Elementary Schools
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Virtual Elementary Handbook
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Discussion, motion, and vote on a motion to approve/disapprove of modifying the PLC Calendar dates to add six (6) hours of instructional time for the 2025-26 school year calendar.
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed Executive Session to discuss Personnel listed and the employment contract of Rob Armstrong, Superintendent of Schools, as authorized by 25 O.S. Section 307 (B)(1), and (B)(7) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session.
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session.
Discussion:
Vice-President Larry Hoover acknowledged the board's return to Open Session at 2:07 pm.
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Statement of Executive Session Minutes.
Discussion:
The Board of Education went into Executive Session at 12:55 pm to discuss Personnel as listed and the employment contract of Rob Armstrong, Superintendent of Schools, as authorized by 25 O.S. Section 307(B)(1) , and (B)(7) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 2:07 pm. Present in Executive Session were Johnny Merrell, Sarah Havenstrite, Melinda Ryan, Larry Hoover, Rob Armstrong, and a short appearance by Kenda Terrones at the request of the Board Members. No action was taken. This constitutes the minutes of the Executive Session. |
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Personnel
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Vote to approve/disapprove Employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove of Christopher Wallace as an adjunct teacher for US History/Government/Economics.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove of Jayme Jewell as an adjunct teacher for Elementary Education.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove of Dwight Pickering as an adjunct teacher for Native American Language.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove of Mary Coldiron as Fundamentals of Technology teacher.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove of James Bickers as an adjunct teacher for US History/OK History/Government/Economics/World History/Geography/Mid-Level Social Studies.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion for the Board to take any action the Board deems appropriate in regard to the current employment contract of the Superintendent of Schools.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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