January 17, 2024 at 4:00 PM - Special Meeting of The Board of Education Independent School District Number 33, Creek County
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This Special Meeting was created as an alternate IF the Regular scheduled meeting for January 16, 2024, is canceled due to weather.
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Call the meeting to order and Pledge of Allegiance to the American Flag.
Discussion:
President Larry Hoover called the meeting to order at 4 pm followed by Asst Superintendent Johnny Bilby leading the Pledge of Allegiance.
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Formal Adoption of the Agenda
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Motion, discussion, and vote on Motion to formally adopt Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Recognition of Sapulpa School Board Members.
Discussion:
Superintendent Armstrong recognized each board member with a certificate and gift. He thanked them for all that they do for the District, staff, and students.
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Consent Agenda
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Approval of the 12.11.2023 Regular Meeting Minutes.
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Approval of the 2023-24 General Fund Purchase Order encumbrance numbers 702 through 744.
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Approval of 2023-24 Building Fund Purchase Order encumbrance numbers 150 through 160.
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Approval of 2023-24 Child Nutrition Fund Purchase Order encumbrance numbers 72 through 76.
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Approval of 2023-24 Bond Fund 35 Purchase Order encumbrance number 1 through 4.
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Approval of the monthly financial reports of the School Activity Funds account.
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Approval of the monthly financial reports of the SPS Endowed Scholarship Accounts, Fund 81.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of 2024 renewal of Cox Internet WAN Commercial Services Agreement.
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Approval of the 2024-25 Return to Learn Plan
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Approval of the 2024 Aimright Geotechnical Services Agreement for SPS High School Project. (Bond 2023)
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Approval of Declaration of Surplus
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Old Chromebooks
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Approval of the Out of State Activity Trips as per attachment.
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JROTC--x2--Sandy, UT and Camp Perry, OH
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HS Track--Topeka, KS
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the Public
Discussion:
None
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Information & Discussion Items
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2023 Bond Issue Update
Discussion:
David Reed with Reed Architects shared that they will be meeting tomorrow to finalize the floor plan to then meet with teachers to discuss the space design. This should take about three to four months. The budget continues to be looked at to make sure that everything is staying in step.
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Pathways Project Update
Discussion:
Dr. Englett, Pathways Director, shared that after a visit to CA and CO with a group of teachers, they learned each District must build pathways that are unique to its needs. Sapulpa's starting pathways will be Arts, Engineering, and Business Commerce. The plan is to hire coordinators who specialize in these areas to teach the courses and prepare the students for internships upon graduation.
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Superintendent Comments
Discussion:
Superintendent Armstrong thanked the Bartlett Foundation for their generous donations and all that they do for our District. Very fortunate to have them in our community. The District will be buying 550 Chrombooks for the SMS in hope they will be ready for State Testing. Chromebooks last 5-8 years.
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Action Items
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Discussion, motion, and vote on a motion with respect to a Resolution approving a Sublease Purchase Agreement pertaining to the acquisition and financing of improvements to school buildings and facilities; approving an Escrow and Paying Agent Agreement; approving the forms of the Sublease Purchase Agreement, Ground Lease Agreement, Tax Regulatory Agreement, Continuing Disclosure Agreement, and Official Statement; approving other documents and certificates related thereto; and containing other provisions related thereto.(Bond 2023)
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve or disapprove the generous grant donations totaling $343,788 from the Edward E. and Helen Turner Bartlett Foundation made to Sapulpa Public Schools to be used in the specified departments as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve or disapprove the generous grant donation totaling $40,000 from the Edward E.and Helen Turner Bartlett Foundation made to Sapulpa Public Schools to be used in the specified department as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove to sign a letter of intent with Holt Truck Centers for the purchase of three (3) school buses out of the Bond 2023 General Obligation Bond Series and to issue that purchase order after the sale of the bond in the summer of 2024. This approval provides Holt Truck Centers with our intent to purchase the vehicles and for them to begin building the vehicles for delivery in the Fall of 2024.
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed Executive Session to discuss the Personnel as listed, to conduct the ongoing evaluation of the Superintendent, and to discuss the purchase or appraisal of real property, as authorized by 25 O.S. Section 307(B)(1) and (B)(3) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session.
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session.
Discussion:
President Hoover acknowledged the Board's return to Open Session at 5:05 pm.
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Statement of Executive Session Minutes.
Discussion:
The Board of Education went into Executive Session at 4:46 pm to discuss Personnel as listed, to conduct an ongoing evaluation of the Superintendent, and to discuss the purchase or appraisal of real property, as authorized by 25 O.S. Section 307(B)(1) and (B)(3) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 5:05 pm. Present in the Executive Session were Steve McCormick, Melinda Ryan, Wayne Richards, Larry Hoover, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session. |
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA request for Lenasha Maloy, effective December 15, 2023, through January 29, 2024.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA request for Bianca Blevins, effective December 15, 2023, through March 08, 2024.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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