October 10, 2022 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge of Allegiance to the American Flag
Discussion:
President Wayne Richards called the meeting to order at 6:01 pm. Assistant Superintendent Johnny Bilby lead the Pledge of Allegiance.
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Formal Adoption of the Agenda
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Motion, discussion, and vote on motion to formally adopt the Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of Meeting Minutes.
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9.13.2022 Regular BOE Meeting Minutes
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10.04.2022 Special BOE Meeting Minutes
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Approval of the 2022-23 General Fund Purchase Order encumbrance numbers 338 through 461.
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Approval of the 2022-23 Building Fund Purchase Order encumbrance numbers 120 through 133.
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Approval of the 2022-23 Child Nutrition Fund Purchase Order encumbrance numbers 27 through 35.
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Approval of the 2022-23 Bond Fund 32 Purchase Order Encumbrance numbers 10 through 13.
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Approval of the 2022-23 Sinking Fund 41 Purchase Order Encumbrance number 1.
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Approval of the monthly financial reports of the School Activity Funds account.
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Approval of the Treasurer's Report on the status of Funds and Investments.
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Approval of the 2023 BOE Calendar Schedule
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Approval of 2022-23 Residency Committee.
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Approval of 2022-23 MOU between United Community Action Program Head Start and Sapulpa Public Schools.
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Approval of the 2022 renewal of the Pixelott Agreement between SPS and NFHS Network School Broadcast Program.
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Declaration of Surplus
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Grounds--4 John Deere Mowers
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Approval of Out of State Activity Trips
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FFA--Indianapolis, IN
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SHS Choir--St. Louis, MO
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Approval of Fundraisers as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Hearing from the Public
Discussion:
None
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Information and Discussion Items
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Superintendent Comments
Discussion:
Superintendent Armstrong gave an update on Fall Sports: Volleyball has a shot of returning to State. Softball won two regional games, falling short in the championship game. And football will be played on Thursday night in Glenpool as this is Fall Break week.
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October 04, 2022, Special Bond Meeting Summary with follow-up Q&A
Discussion:
Superintendent Armstong reported that the October 4th meeting went very well. Feedback from attendees showed that they really enjoyed the interacting parts of the meeting. They felt they were more a part of the decisions being made. One thing attendees would like to see more of at the next meeting on November 17th is more about the financial piece of the Bond.
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Revision of Citizen's Request for Reconsideration of a Work form, first read. The form is part of the Procedure Pages: 251 Material Selection and Acquisition Procedures.
Discussion:
Donia Doudican, Director of Curriculum, presented this form for change since it had not been updated since 2007. The committee is trying to stay current and up-to-date with different situations happening around the area.
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Action Items
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New Business - items not known or foreseen when the agenda was posted.
Discussion:
None
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Discussion, motion, and vote on a motion to approve/disapprove the 2022-23 Operating Budget as presented.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the signed Creek County Clerk copy of the 2022-23 EON as presented.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, vote on a motion to authorize/not authorize a settlement offer with AstroTurf.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove contracting with Fritz Land Surveying, LLC to survey the high school as per the attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
David Reed was present to answer questions about the Fritz Land Surveying attachment. To better answer 2nd Vice President Melinda Ryan's question, he sent the Site Surveying Requirements to Asst Superintendent Johnny Bilby, who forwarded it to Heather Browne to make copies for Board members and the Clerk for review to vote on the Action Item.
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Discussion, motion, and vote on a motion to approve/disapprove the award for Construction Management of Sapulpa Public Schools High School/Jr. High project; and authorize the Superintendent of Schools to negotiate the terms of the contract.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the award of Owner's Representative of Sapulpa Public Schools High School/Jr. High project; and authorize the Superintendent of Schools to negotiate the terms of the contract.
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed Executive Session to discuss Personnel listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session.
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session.
Discussion:
President Wayne Richards acknowledged the Board's return to Open Session at 7:08 pm.
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Statement of Executive Session Minutes.
Discussion:
The Board of Education went into Executive Session at 6:49 pm to discuss Personnel as listed and to conduct ongoing evaluation of the Superintendent, as authorized by 25 O.S. Section 307 (B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 7:08 pm. Present in the Executive Session were Steve McCormick, Melinda Ryan, Larry Hoover, Wayne Richards, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session.
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Personnel
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Vote to approve/disapprove Employing Personnel as per Attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove of Lesli Whillock as an adjunct elementary teacher.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA for Shain Stevens, effective August 31, 2022, through October 10, 2022.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA for Karli Myers, effective November 11, 2022, through January 3, 2023.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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