May 9, 2022 at 6:00 PM - Regular Meeting of The Board of Education Independent School District Number 33, Creek County
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Call the meeting to order and Pledge Allegiance to the Flag
Discussion:
President Steve McCormick called the meeting to order at 6 pm. Asst. Superintendent Johnny Bilby led the Pledge of Allegiance.
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Formal Adoption of the Agenda.
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Motion, discussion, and vote on a motion to formally adopt Agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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Consent Agenda
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Approval of the 4.11.2022 Regular Board Meeting Minutes.
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Approval of the 2021-22 General Fund Purchase Order Encumbrance numbers 875 through 910.
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Re-approval of 2021-22 General Fund Purchase Order number 850.
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Approval of the 2021-22 Building Fund Purchase Order Encumbrance number 202 through 224.
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Approval of the 2021-22 Child Nutrition Fund Purchase Order Encumbrance number 80 through 85.
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Re-approval of Child Nutrition Purchase Order number 49.
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Approval of the 2021-22 Bond Fund 31 Purchase Order Encumbrance numbers 22 through 24.
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Approval of the 2021-22 Bond Fund 32 Purchase Order Encumbrance number 55.
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Approval of the monthly financial reports of the School Activity Funds Account.
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Approval of the Treasurer's Report on the status of Funds and Investments
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Approval of the following 2022 Summer Programs
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Summer Athletic Camps
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Indian Education Summer Camps
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Approval of 2022-23 Picture Agreements.
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Sapulpa HS and Jr.High Agreement with Focused
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Sapulpa Middle School Agreement with Ruth Kelly Studio
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Freedom Elementary Agreement with Focused
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Holmes Park Elementary Agreement with Jostens PIX
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Liberty Stem Academy Agreement with Legacy Studios
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Jefferson Heights Elementary Agreement with Ruth Kelly Studio
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Approval of 2022-23 renewal of Service Warranty with EMCO Termite & Pest Control Company of Tulsa, INC for Jr. High and High School.
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Approval of the 2022-23 renewal of Service Warranty with EMCO Termite & Pest Control Company of Tulsa, INC for Sapulpa Middle School.
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Approval of 2022-23 renewal of Preferred Business Systems as the service contract provider for all District copiers.
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Approval to 2022-23 renewal of Powerschool Mizuni Integration Suite.
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Approval of 2022-23 renewal of PowerSchool Enrollment Registration.
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Approval of 2022-23 renewal of PowerSchool Talent Ed subscription.
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Approval of the renewal of the Coke Contract for FY23.
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Approval of 2022-23 Weaver Drug Testing Lab Service Agreement with Sapulpa Public Schools for Transportation Dept.
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Approval of 2022-23 renewal of Jostens Total Service Agreement with Sapulpa High School.
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Approval of the 2022-23 Cummins Sales and Service Planned Maintenance Proposal.
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Approval of the 2022-23 Rosenstein, Fist & Ringold fee increase for services provided, effective July 1, 2022.
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Approval of the 2022-23 Work@Health Letter of Commitment.
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Approval to open contract negotiations with United Sapulpa Educators and United Sapulpa Educators Support Personnel for the 2022-23 school year.
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Approval of the 2022 Tournament of Champions (Arkansas) Contract for the Varsity Girls Basketball team.
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Declaration of Surplus
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Band--Old Instruments
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Out of State Activity Trips
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JROTC--Corpus Christi, TX
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Drama--Indiana
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Liberty Stem--New Orleans
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Approval of Fundraisers
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
A. 4.11.2022, B. 2021-22 General Fund PO Numbers, C. Re-approval PO 850, D. 2021-22 Building Fund PO Numbers, E. 2021-22 Child Nutrition PO Numbers, F. Re-approval of PO 49, G. 2021-22 Bond Fund 31 PO Numbers, H. 2021-22 Bond Fund 32 PO Numbers, I. School Activity Funds Account, J. Treasurer's Report, K. 2022 Summer Programs, L. 2022-23 Picture Agreements, M. EMCO Termite Service Warranty SHS/JH, N. EMCO Termite Service Warranty SMS, O. Preferred Business Systems, District copiers, P. PowerSchool-Mizuni Integration Suite, Q. PowerSchool Enrollment Registration, R. PowerSchool Talent Ed, S. Coke Contract, T. Weaver Drug Testing-Transportation, U. Jostens Total Service Agreement, V. Cummins Sales and Service Proposal, W. Rosenstein, Fist & Ringold, X. Work@Health Letter, Y. USE/USESP Negotiations, Z. TOC (Arkansas) Girls Bball, AA. Declaration of Surplus, AB. Out of State Activity, AC. Approval of Fundraisers
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Hearing from the public
Discussion:
None
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Information and Discussion
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Superintendent Comments
Discussion:
Superintendent Mr. Armstrong started his comments with a financial update which looks good and is projecting a 10% carryover for the next school year. This consent agenda opened negotiations with USE. As the year winds down, Baseball, Track, and Golf are off to State. Senior end-of-year activities have kicked off with a successful Prom and Graduation is right around the corner. The last day of school is set for May 18.
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Action Items
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New Business -items not known or foreseen when the agenda was posted.
Discussion:
None
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Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated May 1, 2015, between the District and Creek County Educational Facilities Authority for the fiscal year ending June 30, 2023, as required under the provisions of the agreement. (Lease Revenue Bond continuance)
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve naming the new Marine JROTC building at Sapulpa High School, Major Jerry Swepston Marine Corps JROTC Training Facility, in recognition of the exceptional contributions of Major Swepston to Sapulpa Public Schools and the Marine JROTC students and program.
Action(s):
No Action(s) have been added to this Agenda Item.
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Proposed Executive Session to discuss the Personnel List as authorized by 25 O.S. Section 307(B)(1) of the Oklahoma Open Meeting Act.
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Vote to convene in Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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To acknowledge the Board has returned to Open Session
Discussion:
President Steve McCormick acknowledged the Board's return to Open Session at 6:33 pm.
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Statement of Executive Session Minutes
Discussion:
The Board of Education went into Executive Session at 6:09 pm to discuss Personnel as listed, as authorized by 25 O.S. Section 307 (B)(1) of the Oklahoma Open Meeting Act. During the Executive Session, the Board discussed these items and no other items. The Board returned to Open Session at 6:33 pm. Present in the Executive Session were Sarah Havenstrite, Melinda Ryan, Larry Hoover, Wayne Richards, Steve McCormick, and Rob Armstrong. No action was taken. This constitutes the minutes of the Executive Session.
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Personnel
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Vote to approve/disapprove employing Personnel as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove FMLA request for Jessica Koch, effective March 24, 2022, through May 16, 2022.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove authorizing Jessica Koch to receive sick leave donations from other employees as authorized by Board Policy 736.2 Sick Leave Donation.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove of the rehire of District Certified Staff on a regular continuing contract for 2022-23, provided state and federal funds become available in sufficient amounts to pay their salaries.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove the rehire of District Certified Staff moving from a first-year temporary contract to a second-year temporary contract for 2022-23, provided state and federal funds become available in sufficient amounts to pay their salaries.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove the rehire of District Certified Staff from a second-year temporary contract to a regular continuing contract for 2022-23, provided state and federal funds become available in sufficient amounts to pay their salaries.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove the rehire of District Support Staff on contract for 2022-23 provided state and federal funds become available in sufficient amounts to pay their salaries.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove the 2022-23 employment and contract renewal for District Administrators, Directors, and Coordinators.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove the 2022-23 employment and contract renewal for site Principals, Assistant Principals, and Dean of Students.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to approve/disapprove the 2022 Summer Program Employees as per attachment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion, motion, and vote on a motion to approve/disapprove the offer of employment to an individual to serve as Principal at Sapulpa Middle School, with such employment subject to a mutually acceptable and fully executed written contract of employment.
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to accept Resignations received since the last board meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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