Thursday, December 8, 2022 6:00pm Work Session, 7:00pm Regular Meeting - Alsea School Board Meeting
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1. Work Session: 6:00pm
a. Discussion concerning the HR Reset. b. First Break all the Rules Measuring Stick
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2. Open Session 7:00PM
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3. Call to Order
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7:01PM
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4. Flag Salute
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5. Approval of the Agenda
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6. District Recognition:
a. Learn at Home Oregon i. Student: ii. Employee
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Learn at Home Oregon
Students: Presented by Heather Schunk - November's character trait of optimism KG - Ms. Waverek recognized her entire class, Ms. Parsons recognized Jade Montiel 1st Grade - Ms. Ballinger recognized Jasper Eastes, Ms. Taglia recognized her entire class, especially Emma Palmateer, Mr. Bahr and Ms Boser recognized Gabe Dom and Destiny Winton 2nd Grade - Ms. Dapkus recognized Madeline Miller 3rd Grade - Mr. Sederlin recognized Daphne Velek 4th Grade - Ms Naylor recognized the entire 4th grade class 5th Grade - Ms Bauer recognized Noah Doyle 6th Grade - Ms Lookabaugh recognized Ayva Blank 7th Grade - Ms Winters recognized Lorelai Lewis-Williams 8th Grade - Ms Wills recognized Bea Gaughan
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7. Superintendent Report:
Sean Gallagher a. HR Reset - final recommendation for approval Sean Gallagher b. Family Liason report Sara Littlefield
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Sean Gallagher
HR Reset - First Break all the Rules Measuring Stick – Nationwide survey of what keeps long term employees, expectations, tools, what I do best, recognition for doing a good job. Encourages development. Does my opinion count? Mission purpose, quality work. Relationships at work. Ability to learn and grow.Legislative and school funding updates: housing, health care and education. There are now 33 new faces in the legislature. The current biennial for the state school fund is currently 9.38 million. The state is looking at increasing that to 9.56 million, which is only an increase of 2.3%. OASBO analyzed needs at 10.3 million just to break even. There was an analysis done using state requirements and they estimated that schools need 11.89 million to meet those standards. We need to make Alsea known. Family Liaison report
Sara Littlefield – Sara has been working with a grant writer to apply for grant money, partnering with Vina Moses in Corvallis to help supply our students in need with shoes, clothing, supplies etc. It has helped 58 families to date, the Corvallis alliance league is also being worked with to help our families in need with different resources. Always looking for resources. |
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8. Reports
a. LAHO Social Media Communications & Newsletter
Speaker(s):
Heather Shunk
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Speaker(s): Heather Shunk -
Two newsletters have gone out so far. Using SMORE is nice to see the engagement of parents viewing. How long they spend looking at newsletters etc. Social media to show what is happening in our school. |
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9. Financials
a. Financial Report
Speaker(s):
LaRae Sullivan
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Enrollment was up for Learn at Home Oregon, but overall enrollment is still down from last year. We won’t see a huge savings or increase in income until our enrollment goes up. With the 49-51 split, we are looking at increased costs that will be going up next year as well as 49 splits of revenue for the state. Page 1 of the financial statements is a year to date for your information. Page 2 is more detailed, comparing budgeted to committed costs. Reviewing fund 100 and functions, she is trying to reallocate as much as possible to the Grant agreement. General fund transfers were set at $530,000, which has been lowered due to the fact that we are getting a DEQ grant for our decommissioned busses and may not need to transfer as many buses for our transportation. On page 6 you can see that our general interest is much greater than in prior years at this time. Expenditures on page 8 are from July to November in comparison to previous years. Our salaries and benefits are slightly higher but we did do some late-year hiring. But because of decreased enrollment, we need to spend accordingly. The main effect will be seen next year.
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10. Payment of Bills for November
Speaker(s):
LaRae Sullivan
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Speaker(s): LaRae Sullivan - Board packets are missing the list of bills that are needing to be paid. LaRae will pull the information and email it to Mr. Gallagher, and he will share it with the School Board.
Debra Lindberg asked for clarification on the wireless license. We currently have to pay $18,000 per year and the system we are moving to will move us to $1000 per year. This will be in conjunction with the ESD and reimbursable.
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11. Patron Comments:
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Joni Olsen, requested to speak first: thank you for your service, current policy BBDH under review? Members of the public are invited to share. The public can request to place items on the agenda. Trying to navigate an avenue, submitted request 11/29/2022. She was told she could not ask to add an item. Ultimately, she was invited to talk to Sean Gallagher and Risteen Follett. She felt the conversation was open and honest. How can the public better engage with SB members? Is this an appropriate way to address the HR reset? She is having a hard time with timeframe and lack of information for the board to approve the salary schedule.
Samantha Pedder, I have been an employee with the Alsea School for 7 years. I was told on more than one occasion my pay would not be affected as I was too good of an employee and most likely more duties would be added. What I would like to do is passionately dive into what she brings to the school. She feels this will negatively impact the RTI program and students. I am a single mother, and with the opportunities that were afforded me in January of 2021 it gave me many opportunities to support her family. I felt valued and appreciated. With a $6400 per year decrease in pay, I will not enable her to make mortgage payments etc. I never imagined that all that was promised to me could be taken away.Anna DuBord, I understand that Sean Gallagher has been given a daunting task. Please recognize the areas of change and pay scale. Why does it have to happen in January vs at the end of the school year? Some staff are receiving a very significant pay cut. Causing even more hardship for staff who have to travel over the mountain. Alsea School District is very unique with staff wearing many hats to keep the school running. Carmen Martin - I have lived here a long time. I have been through a lot. I agree there needs to be a balance and I appreciate everything Sean has been doing. But it is going too fast. I am requesting to slow the process down instead of continuing with a ‘knee jerk’ reaction. Risteen Follett thanked the staff and community for reaching out and telling their stories. It is not an easy thing to do. |
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12. Board Comments
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Debra Lindberg, spoke to Mr Adams regarding the Superintendent search. There was some incorrect data i.e., it said that we have 900 students, when in fact we have 556 with 226 being brick and mortar. It was also not mentioned that we are a charter school. He will do a little write-up about the Learn at Home Oregon program and add that to the corrected flier. He wanted to know if January 5, 2023 was a good day for the online training session for the hiring committee. The training session will only last an hour. There are middle school basketball games that date. Risteen Follett says that 7:00 PM would work.
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13. Approval of Minutes: November 10, 2022
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Risteen Follett stated that the times noted for the executive session and open session were incorrect. Approve with modifications.
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14. Discussion
a. Superintendent Search b. First Reading of Policies: District Budget DB Budget Calendar DBC Budget Preparation DBE Budget Committee DBEA Budget Hearing DBG Budget Adoption Procedures DBH Budget Amendment Procedures DBI Budget Transfer Authority DBK Budget Transfer Authority DBK-AR(1) Budget Transfer Request DBK-AR(2) Funding Proposals and Applications DD Investment of Funds DFA Investment of Funds DFA-AR Admission Prices and Receipts DFE Admissions to District Events DFEA Income from Program – Related Sales and Services DFG Authorized Signatures DGA Loss Coverage Bonded Employees and Officers DH Fiscal Accounting and Reporting DI Financial Reports and Statements DIC Property Inventories DID Audits DIE District Purchasing DJ Expenditure of District Funds for Meals, Refreshments and Gifts DJ-AR Bidding Requirements DJC Special Procurements and Exemptions from Competitive Bidding DJC-AR Personal Services Contracts DJCA Personal Services Contracts DJCA-AR Credit Cards DJFA Authorization for Payroll Deduction DJFA-AR Payroll DL Salary Deductions. DLB Expense Reimbursements DLC Staff Expense Reimbursement DLC-AR Disposal of District Property DN The following symbols are used on some sample policies: * May be subject to collective bargaining. ** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005(4) and 125.300-125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-2000. [ ] Brackets occur in sample policies to indicate the need for districts to select or tailor information specific to their particular situations. Safety Program. EB Safety Committee .. EBAC Safety Committee EBAC-AR Integrated Pest Management . EBB First Aid** EBBA First Aid - Infection Control EBBA-AR Infection Control and Bloodborne Pathogens EBBAA Injury/Illness Reports EBBB Emergency Procedures and Disaster Plans EBC/EBCA Emergency Drills and Instruction. EBCB Emergency School Closures** EBCD Vandalism/Malicious Mischief ECAB Unmanned Aircraft System (UAS) a.k.a. Drone. ECACB Authorized Use of District Equipment and Materials EDC/KGF Student Transportation Services. EEA School Bus Scheduling and Routing EEAB School Bus Scheduling and Routing EEAB-AR School Bus Safety Program EEAC Student Conduct on School Buses EEACC Discipline Procedures for District-Approved Student Transportation EEACC-AR Discipline Procedures for District-Approved Student Transportation EEACC-AR Use of District Activity Vehicles for Student Transportation EEACD Loading and Unloading EEACE Special Use of School Buses EEAD Student Transportation in Private Vehicle EEAE Proof of Vehicle Liability Insurance EEAE-AR Use of Private Vehicles for District Business EEBB Local Wellness Program EFA Local Wellness EFA Local Wellness Program EFA-AR District Nutrition and Food Services EFAA Reimbursable Meals and Milk Programs EFAA-AR Reproduction of All Copyrighted Materials EGAAA Guidelines for the Use of Copyrighted Materials EGAAA-AR Cell Phones. EGACA Cell Phones. EGACA-AR Electronic Data Management EH Electronic Data Management EH-AR Records and Data Management EH-AR The following symbols are used on some sample policies: * May be subject to collective bargaining. ** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005(4) and 125.300-125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-2000. [ ] Brackets occur in sample policies to indicate the need for districts to select or tailor information specific to their particular situations. Facilities Planning FB Capital Construction Program FC Capital Improvement - Educational Program FEA Selection of Architect FEB Energy-Conserving Construction FECBA Construction Contracts - Bidding and Awards FEF/FEFB Naming New Facilities FF Memorials FFA Temporary District Facilities FJ Facilities Renovation FK Retirement of Facilities FL The following symbols are used on some sample policies: * May be subject to collective bargaining. ** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005(4) and 125.300-125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-2000. [ ] Brackets occur in sample policies to indicate the need for districts to select or tailor information specific to their particular situations.
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First Reading of Polices:
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15. Action Items:
a. Approve Policies, BK D1, BDDH G1 b. HR Reset Salaries Approval c. LAHO Principal Recommendation 2023-24 d. Siletz Tribal Grant for support of low income families e. Overnight Wrestling Trip to Culver, Dec. 9th f. Overnight Wrestling Trip to Joseph, Jan. 5th g. OSBA Election h. Student Investment Act (SIA) i. High School Success (HSS) j. Selco Grant for Sensory Room k. Family Liaison Bonnie Hill Community Grant
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No Action(s) have been added to this Agenda Item.
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Description:
From Rick Stucky OSBA
For clarifications. I’ve attached BDDH with the modification the board wanted. I have re-attached BK. I didn’t see there were recommendations to change at this time so let me know if any are made. I removed the section of the equity committee in BCF. I did not attach it as it looks like the board adopted it but without that section. |
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16. Adjourn
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8:58PM
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17. Key Dates and Calendar Updates:
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