September 22, 2025 at 7:00 PM - Board Meeting
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1. CALL TO ORDER AND OPENING PRAYER:
Speaker(s):
Brandon Aycock, Board President
Description:
The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be addressed in the same order as shown on this meeting notice.
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2. PUBLIC COMMENT:
Speaker(s):
Brandon Aycock, Board President
Description:
All persons who address the Board at this time must sign up before the meeting begins.
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3. OPENING REMARKS BY THE SUPERINTENDENT:
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
The Superintendent may have brief comments to the Board in the form of updates on recent or future activities, events, or areas of focus.
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4. CONSENT AGENDA:
Speaker(s):
Brandon Aycock, Board President
Description:
Unless removed from the consent agenda, items identified within the section agenda will be acted on together.
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4.a. Confirm upcoming Board meeting date(s):
Speaker(s):
Brandon Aycock, Board President
Description:
Next Meeting Date: Monday, October 20, 2025
Future Meeting Dates: Thursday, November 20, 2025, Regular Meeting 7:00 pm Thursday, December 18, 2025, Regular Meeting 7:00 pm Thursday, January 22, 2026, Board Training, 5:00 pm, Regular Meeting 7:00 pm Thursday, February 19, 2026, Regular Meeting 7:00 pm Monday, March 23, 2026, Regular Meeting 7:00 pm Monday, April 20, 2026, Regular Meeting 7:00 pm Monday, May 18, 2026, Regular Meeting 7:00 pm Monday, June 15, 2026, Budget Workshop at 6:00 pm; Regular meeting at 7:00 pm Monday, July 20, 2026, 7:00 pm |
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4.b. Minutes of previous meeting(s): August 18, 2025
Speaker(s):
Brandon Aycock, Board President
Description:
The minutes of the August 18, 2025 meeting are submitted for review and approval under the Consent Agenda, as presented, unless any corrections are noted.
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4.c. Assistant Superintendent Report:
Speaker(s):
Jessica Crabb, Asst. Superintendent/CFO
Description:
The Assistant Superintendent/CFO will provide an update on all relevant financial records including, (a) Board Report, (b) Cafeteria Report, (c) Check Report, (d) Investment Report, (e) Tax Report, and other information as needed.
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4.d. EPEC Report:
Description:
The EPEC Director(s) will provide an update for the special education cooperative and the Lorenzo Independent School District students served in the Cooperative.
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4.e. Teaching and Learning Report:
Description:
The Director of Teaching and Learning will provide an update for Pre-K through Grade 5, including important initiatives, programs, activities, assessment data, and key occurrences.
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4.f. Student Success Report:
Description:
The Director of Student Success will provide an update concerning all student success initiatives, including programs, activities, enrichment, acceleration, The Nest, and other key programs or concerns.
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4.g. Athletic Report:
Description:
The Athletic Director will provide an update on athletics, including, upcoming games, important initiatives, programs, activities, key occurrences.
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4.h. Safety and Security Report:
Description:
The Director of Safety and School Security will provide a general update concerning areas of need, recent achievements, and safety and school security initiatives.
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4.i. Technology Report:
Description:
The Technology Director will provide an update on technology, including, important initiatives, programs, activities, key occurrences, recent purchases, and hardware, software, or infrastructure needs.
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4.j. Operations Report:
Description:
The Operations Director will provide an update on maintenance, custodial, and transportation-related initiatives and key occurrences.
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5. DISCUSSION ITEMS:
Speaker(s):
Brandon Aycock, Board President
Description:
These agenda items may include a presentation and discussion of an item to provide the Board with important information. No action will be taken on these items.
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5.a. PRESENTATION AND DISCUSSION OF THE AVID IMPLEMENTATION:
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
The administration and members from the AVID site team will present an overview of the district’s implementation of the AVID (Advancement Via Individual Determination) program. This presentation will outline the purpose of AVID, the framework for school-wide implementation, training provided to staff, and the expected impact on instructional practices and student outcomes. The Board will have the opportunity to discuss the implementation timeline, integration with existing instructional goals, and alignment with the district’s commitment to post-secondary readiness and student success.
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5.b. PRESENTATION AND DISCUSSION OF THE 2025 EMERGENCY OPERATIONS PLAN AND THE 2025 ACTIVE THREAT ANNEX:
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
The Lorenzo ISD administration will present the updated 2025 Emergency Operations Plan (EOP) and the 2025 Active Threat Annex to the Board of Trustees. These plans outline district protocols and response strategies for emergencies, including natural hazards, safety threats, and active threat situations. The purpose of this presentation is to ensure trustees are informed of current procedures, updates made for 2025, and district compliance with state and federal safety requirements.
No action is required at this time; this item is for discussion and board awareness. |
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6. ACTION ITEMS:
Speaker(s):
Brandon Aycock, Board President
Description:
These agenda items may include a presentation and discussion of an item with a request for approval. The Board may take action to approve or reject these items.
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6.a. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE ANNUAL AUDIT:
Speaker(s):
Jessica Crabb, Asst. Superintendent/CFO
Description:
The 2024-2025 Financial Audit Report will be presented by our auditing firm, Terry and King, CPA. The administration requests that the Board approve the 2024-2025 Annual Financial Report following the presentation.. The presentation will include an overview of the audit process, key findings, financial statements, and any recommendations for improvement. Board members will have the opportunity to ask questions and seek clarification on any part of the report. Approval of the audit is required for submission to the Texas Education Agency and to remain in compliance with state accountability standards.
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6.b. CROSBY AND LUBBOCK APPRAISAL DISTRICTS' CERTIFIED APPRAISAL ROLLS FOR THE LORENZO INDEPENDENT SCHOOL DISTRICT:
Speaker(s):
Jessica Crabb, Asst. Superintendent/CFO
Description:
The Crosby and Lubbock County Appraisal Districts have certified and submitted the appraisal rolls as approved by their respective Appraisal Review Boards for the calendar year beginning January 1, 2025, and ending December 31, 2025. The Chief Appraisers have delivered to Crystal Hill, Tax Assessor-Collector for the Lorenzo Independent School District, a statement of the total amount of appraised, assessed, and taxable value of property as of January 1, 2025. Also included are the values for properties under protest at the time of submission for the assessment rolls within the Lorenzo Independent School District. The Chief Appraisers additionally provided a supplemental roll reflecting changes contingent upon voter approval of Propositions 11 and 13 at the Constitutional Amendment Election on November 4, 2025. These propositions would increase the state-mandated homestead exemption from $100,000 to $140,000 and raise the exemption for homesteads of persons who are elderly or disabled from $10,000 to $60,000. |
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6.c. DESIGNATION OF OFFICER RESOLUTION - SIGNATURE REQUIRED:
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
The following item was approved during the August 18, 2025, Board meeting. The Board President and Secretary must now sign the resolution -
Texas Education Code § 45.002 and § 45.003(a) authorize school boards to levy, assess, and collect annual ad valorem taxes. After the appraisal roll is submitted, a district officer or employee designated by the board must calculate the no-new-revenue tax rate and the voter-approval tax rate, using the forms prescribed by the Texas Comptroller. The proposed resolution appoints the District’s Chief Financial Officer as the designated officer responsible for these calculations and submissions, ensuring compliance with Texas Tax Code § 26.04. |
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6.d. DISCUSSION AND POSSIBLE APPROVAL OF THE NO-NEW-REVENUE TAX RATE AND VOTER-APPROVAL TAX RATE FOR TAX YEAR 2025:
Speaker(s):
Jessica Crabb, Asst. Superintendent/CFO
Description:
Section 26.04 of the Property Tax Code requires that the no-new-revenue tax rate and the voter-approval tax rate be submitted to the Board of Trustees by the designated officer or employee. Approval to accept these rates for tax year 2025 is required for compliance and to allow the district to proceed with tax rate setting and budget planning.
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6.e. RESOLUTION OF THE BOARD TO SET TAX RATE FOR TAX YEAR 2025:
Speaker(s):
Jessica Crabb, Asst. Superintendent/CFO
Description:
The Board of Trustees is required to adopt a tax rate annually. For tax year 2025, the proposed total tax rate is $0.682200 per $100 valuation, with $0.682200 for Maintenance and Operations (M&O) and $0.000000 for Interest and Sinking (I&S). Adoption of this resolution will authorize the levy and collection of taxes as calculated and published, in compliance with the Texas Property Tax Code.
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6.f. DISCUSSION OF ROOFING CLAIM AND POSSIBLE APPROVAL FOR A PROFESSIONAL SERVICES CONTRACT FOR ROOFING IMPROVEMENTS:
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
KWA Engineering & Building Science Co., Inc. has submitted a proposal to provide professional engineering services for district-wide roofing improvements. Services will include schematic design, design development, construction documents, bidding assistance, and construction administration. The professional services fee is set at 8% of the Roofing Construction Contract, with costs reimbursable to Lorenzo ISD through TASB Risk Management. Reimbursable expenses will be billed at actual cost, as outlined in the proposal. Approval of this agreement will allow the district to move forward with design and construction support for necessary roofing improvements at multiple facilities.
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6.g. DISCUSSION AND POSSIBLE ACTION APPROVE THE PURCHASE OF EQUIPMENT FOR HOSPITAL READY ROOM – DIAGNOSTIC AND THERAPEUTIC SERVICES CLASSROOM (P-TECH PATHWAY):
Speaker(s):
Jessica Crabb, Asst. Superintendent/CFO
Description:
As part of Lorenzo ISD’s newly designated Diagnostic and Therapeutic Services Pathway under the district’s P-TECH program, the district must outfit a Hospital Ready Room to provide students with hands-on training in clinical and hospital-based skills. Quotes were received from multiple vendors for the necessary equipment and training kits, including hospital beds, manikins, diagnostic tools, IV training arms, suturing kits, vital sign monitors, and other instructional materials. The recommended vendor is Platinum Consulting Services, with a total cost of $14,400. This package provides comprehensive training kits (including medical manikins, CPR and catheterization trainers, venipuncture arms, and nursing practice kits) and aligns with the instructional requirements for the new pathway. |
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6.h. DISCUSSION AND POSSIBLE ACTION TO CONSIDER THE PURCHASE AND INSTALLATION OF A REPLACEMENT AC UNIT – ELEMENTARY ROOM 6:
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
The existing AC unit serving Elementary Room 6 has a failed compressor and capacitor, requiring full replacement due to age and unavailability of parts. Quotes were received from multiple vendors for the purchase and installation of a new 3-ton unit. The recommended vendor is Control Tech Corp, with a total cost of $10,549.10, which includes equipment, labor, crane rental, warranty, and installation. This option is the most cost-effective, provides a 1-year parts and labor warranty, and ensures immediate availability of the unit.
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6.i. DISCUSSION AND POSSIBLE ACTION TO APPROVE APPLYING FOR AN INTEREST-FREE PAYMENT SCHEDULE FOR RECENT GAS REPAIRS:
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
The Board of Trustees is asked to consider approval of an interest-free payment schedule for the gas repair project completed by Earl’s Plumbing. The payment schedule would be financed through Wells Fargo Bank at zero percent interest for a term of 18 months. Approval of this arrangement would allow the district to manage cash flow more effectively while ensuring timely payment for the completed work.
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7. EXECUTIVE SESSION:
If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed meeting or session of the Board of Trustees is required, then such closed executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section: (a). 12.01 551.071 Private consultation with Board's attorney. (b). 12.02 551.072 Discussing purchase, exchange lease, or value of real property. (c). 12.03 551.073 Discussing negotiated contracts for prospective gifts or donations. (d). 12.04 551. 074 Discussing personnel or to hear complaints against personnel. (e). 12.05 551.076 Considering the deployment, specific occasions for, or implementation of, security personnel or devices. (f). 12.06 551.082 Considering discipline of a public school child, or complaint or charge against personnel. (g). 12.07 551.083 Considering the standards, guidelines, terms, or conditions the Board will follow, or will instruct its representatives to follow, in consultation with representatives of employee groups. (h). 12.08 551.084 Excluding witnesses from a hearing. Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed or executive meeting or session, then the final action, final decision, or final vote shall be either: (a) in the open meeting covered by the Notice upon the reconvening of the public meeting; or (b) at a subsequent public meeting of the School Board upon notice thereof, as the School Board shall determine.
Speaker(s):
Brandon Aycock, Board President
Description:
If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed meeting or session of the Board of Trustees is required, then such closed executive meeting or session, as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act. In particular, the Board of Trustees will meet in Executive Session pursuant to Texas Government Code Section 551.071 for private consultation with the Board’s attorney regarding ongoing litigation. Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed or executive meeting or session, then the final action, final decision, or final vote shall be either: (a) in the open meeting covered by this Notice upon the reconvening of the public meeting; or (b) at a subsequent public meeting of the School Board upon notice thereof, as the School Board shall determine. |
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8. CLOSING REMARKS BY THE SUPERINTENDENT:
Speaker(s):
Dr. Gregory Nelson, Superintendent
Description:
The Superintendent may have brief comments to the Board of Trustees prior to closing the meeting.
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9. ADJOURNMENT:
Speaker(s):
Brandon Aycock, Board President
Description:
If no further discussion or action remains, the meeting will be dismissed by a majority vote of the Board of Trustees.
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10. PUBLIC POSTING:
This notice was posted AT 3:45 pm on September 16, 2025, by Dr. Gregory Nelson, Superintendent, Lorenzo ISD, in compliance with the Texas Open Meetings Act. |