July 31, 2023 at 6:00 PM - Regular Meeting

Description:  A consent agenda is an item listed on the regular agenda that groups routine items under one agenda heading.  This allows the Board to take a unified motion and action on all routine items listed under the consent agenda instead of taking separate votes on each item.

Description:  At regular meetings, the Board shall allot up to thirty (30) minutes to hear persons who desire to make comments to the Board.  Persons who wish to participate in this portion of the meeting shall sign up as they arrive, indicating the topics about which they wish to speak.
 
Public participation is limited to the designated open forum portion of a meeting.  At all other times during Board meetings,  the audience shall not enter into  discussion or debate on matters being considered by the Board.  No presentation   shall exceed five (5) minutes.  Delegations of more than five persons shall appoint  one person to present their view before the Board.

Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Board may not deliberate, discuss, or make any decision on any subject not on the agenda.

Presentations  which include negative comments/complaints regarding personnel should be heard in Executive Session as provided by Texas Government Code Section 551.074.  This will insure the protection of the rights and responsibilities of all persons involved.

Description:  TEC §29.081 as amended by HB 5 requires each school district to evaluate the effectiveness of
accelerated instruction programs and to hold an annual public hearing to consider the results of the
evaluation. Mrs. Shannon Henderson is here to answer any questions anyone might have.

Description:  Mr. Lewis obtained 3 bids for maintaining the football field.  He and Coach Droddy have selected:  Fields in Grass.

Statement from Coach Droddy:
Fields In Grass does more work specifically with athletic fields whereas most of the references I could find on ProTurf dealt with residential areas.  2 coaches I have worked with in the past have been at schools that use Fields in Grass and they were both very complimentary and for those two guys that says a lot.  The bid is around 700 dollars more, so in justifying going with it would say their experience overall being centrally involved with athletic fields may put them over the top.  

 

Description:  The Board is required by Legal Board Policy to review the investment report as defined in our local policy.  Our policy states it will be reviewed quarterly.  This is information only and no action is required.

Description:  Attached is the updated Queen City ISD Student Code of Conduct with the changes highlighted.  Yellow highlighting is a change in wording per the Model Code of Conduct from TASB.  Teal highlighting is an addition per HB-3 and TASB.  The wording is directly from the Model Code of Conduct.

Description:  Changes to the handbook are highlighted in yellow and are per the Model Handbook from TASB.

Description:  The Vaping Policy has been updated according the HB-3 requirements.

Description:  A snapshot of where we stand financially as we close out 2022-2023 will be presented.
Information about School Finance and how it is impacting our 2023-2024 planning will also be presented.  We will also look at a high level budget projection for next year.

Description:  Amanda Sumpter, HS Assistant Principal needs to be added to the CNB signature card for the High School Activity Activity account.

Description:  ESC8 wishes to completely transfer ownership of the steel monopole structure listed below.  The pole was previously used for Queen City ISD’s wireless connection to the Internet.
 

Site Name	Address	City	State	Zip	County	Latitude	Longitude	Description	Height AGL (FT)	ASR#
Queen City HS	905 Houston Street	Queen City	TX	75572	Cass	33.14985	-94.138206	Steel Monopole	120	1262282

 
 

Description:  The meal price per student is $9.00 at the district level and $10 for post-district competitions.  This amount was established in July, 2021. As the price of fast food has increased, these allowances need to be revised.  The proposed amounts are $10.00 at the district level and $11.00 for post district.

Description: 

The District Site Based Committee in conjunction with the Committee on GT would like the Board of Trustees to approve a change in the student identification measurement threshold on the OLSAT 8 from 120 to 116 in order to identify more students for the GT program.

Description:  The F2 tornado and associated storm on June 14th damaged our Access Control System District wide.  The system cannot be accessed or controlled in any way.  No additions, deletions or changes can be made.  The old/current system cannot be repaired. We have looked at all of our options and feel the only solution going forward would be replacing/updating the system.  Quotes were received from Guardian Security Solutions, LC, Homeland Safety Systems, LLC, Secure Cam, Inc., Security Control, & Lexine Group.  Guardian Security Solutions, LC is recommended since they provide the best value of price and service. The Guardian Security Solutions, LC bid was for a total of $164,051.00- and first-year monitoring of $6,928.46.  QCISD can provide some of the equipment(computers) at a lesser cost to the district for an additional $11,500.  The project total would be $182,479.46. 
This will be in the 2023-2024 budget.  It needs to be approved in advance of the budget to expedite the upgrade.  This is deemed an emergency and would be paid for using FB if next year's budget could not absorb it.

Description:  Three functions need to be amended before the last August amendment to avoid overspending a function in August.  They are:

Function 13  $12,490
Function 53  $10,000
Function 51  $151,000

I am still anticipating underspending in some Functions that should offset these expenditures.  The amendment is necessary to cover the overspent Functions until year-end when we determine what areas are underspent that can offset the deficit Functions.

Description:  A board shall annually review the SBEC continuing education and training clearinghouse published under Education Code 21.4514 and adopt a professional development policy that must:
1. Be guided by the recommendations for training in the clearinghouse;
2. Note any differences in the policy adopted by the district or school from the recommendations in the clearinghouse; and
3. Include a schedule of all training required for educators or other school personnel at the
district or school.

Description:  Pursuant to TEC 25.081, this waiver allows the district to train staff on various educational strategies designed to improve student performance in lieu of a maximum of 2100 minutes of student instruction for districts that provide
operational and instructional minutes.

Description:  Our stipends should be reviewed and adopted each year.  There were a few academic stipends removed and several added that are being funded out of Federal Funds.  There was one small change to the MUMS stipends--MUMs Student Council.  
A summary of non-compensation benefits is also provided.

Description:  There are some staff changes at JK Hileman., they are noted in the attachment.

Description:  The compensation package is reviewed each summer to ensure that our salaries are in line with other districts and other employers in comparable fields.  This will be discussed and presented for approval at the meeting.  

If special sessions are called this fall with mandates regarding increases to non-instructional staff salaries, any adopted adjustments will be netted against these increases.

Description:  In order to meet the requirements of TEC 44.002, we need to set a date for a special meeting to vote on the PROPOSED tax rate and PROPOSED budget.  The options are Aug. 7th, 8th, or 10th.

Description:  Description:  This meeting will be the final meeting of August to adopt the 2023-2024 Budget and Tax Rate and to approve the final amendment of the current year's budget.  We will also address any other carryover business for the year.