February 27, 2023 at 6:00 PM - Regular Meeting

Description:  A consent agenda is an item listed on the regular agenda that groups routine items under one agenda heading.  This allows the Board to take a unified motion and action on all routine items listed under the consent agenda instead of taking separate votes on each item.

Description:  At regular meetings, the Board shall allot up to thirty (30) minutes to hear persons who desire to make comments to the Board.  Persons who wish to participate in this portion of the meeting shall sign up as they arrive, indicating the topics about which they wish to speak.
 
Public participation is limited to the designated open forum portion of a meeting.  At all other times during Board meetings,  the audience shall not enter into  discussion or debate on matters being considered by the Board.  No presentation   shall exceed five (5) minutes.  Delegations of more than five persons shall appoint  one person to present their view before the Board.

Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Board may not deliberate, discuss, or make any decision on any subject not on the agenda.

Presentations  which include negative comments/complaints regarding personnel should be heard in Executive Session as provided by Texas Government Code Section 551.074.  This will insure the protection of the rights and responsibilities of all persons involved.

Description:  TEC 39 requires each district's board of trustees to publish an annual report that includes the Texas Academic Performance Report, PEIMS Financial Standards Reports, District Accreditation, campus performance objectives, a report of violent or criminal incidents, progress on HB3 board goals regarding early literacy and mathematics and CCMR, and information received under TEC 51.043(e) from the Texas Higher Education Coordinating Board. This information will be published on the school website and posted in public locations in the community. Mrs. Henderson along with our campus principals are here to present the report for the hearing. 

Description:  We redeemed the CD we had at City National Bank because the renewal rate was 2.0% and we are getting over 4% on our General Operating Account.  The president and secretary signed a letter authorizing this redemption since the deadline was before our February Board meeting.  They asked that we also have a motion by the Board as a follow-up to the letter.

Description:  The replacement of the High School roof requires an Architect since it is a renovation over $50,000.  The fees will be $12,000.  It is not necessary to get multiple quotes for professional services.

Description:  Quotes were received from H&H Air Specialties, Specialty Restoration of Texas, and JLM Contracting, LLC.  H&H Air Specialities is recommended since they have the lowest price as well as a history of proven work.  Their bid was $74,174.  The amendment would need to include the POD storage fees and the potential upgrade to Pex piping (9,400).  A $90,000 amendment would be used to cover the H&H expenditures, potential Pex upgrade, and the POD storage fees.  The insurance is mailing $34,496 to-date with compensation pending for electrical and plumbing.  The amendment must include the full amount of the potential expenditures since the offsetting insurance will be recorded as a revenue item.

Description:  The scope of work will include:

* Excavate the existing field to bring the field down to subgrade
* Install new irrigation system
* Install a new french drain system on each side and tie into the existing drain outlet
* install new screened topsoil
* Laser grade
* Install new sod
* Install two new goal post

Based on the price I would recommend going with GLA (Grand Landscapes and Athletics). Attached below are some references for GLA. 

Midland Rockhounds- MLB Minor league team-Brian (groundskeeper) 817-312-7835, Mike (GC)432-230-2469
Tolar High school- Lance Alford 512-985-7964 
Cross Plains High School- Daniel Purvis 325-280-1493
Eagle Mountain ISD- Justin Hardisty 817-228-7462
Holliday ISD- Billy 940-867-8863
Granbury ISD- Darrell 817-219-9163

Description:  Based on the price, as well as the color option, Buchanan is the recommended vendor for the fencing project.  Their quote is $178,300.  This expense will qualify for the Safety and Security grant but the budget (F81) will need to be amended since the expenditures will be reimbursed by the Grant funds.  

Description:  After receiving quotes for the Freezer/Cooler Units, Mr. Lewis recommends selecting H&H for this project.  The supplemental functions added to the units (which was discussed with TDA) will be considered at a later date.  There is a 12-14 week lead time for the main units so they need to be ordered as soon as possible.  The fund/function will be amended but the expenses will be reimbursed by the grant