May 23, 2022 at 6:00 PM - Regular Meeting
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1. CALL TO ORDER: Dusty Wiley
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2. INVOCATION: Dusty Wiley
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3. Signing of Oath of Office of Newly Elected Board Members
Description:
Laini Simmons Place 1
Andy Campbell Place 2 Jonathan Stanmore Place 3 All three places were unopposed, no election was held. |
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4. Swearing in of Newly Elected Board Member(s)
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5. Action Item: Election of Board Officers
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6. Action Item: Consideration of Consent Agenda
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6.A. Approval of Minutes April 14, 2022
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6.B. Approval of Tax Report
Presenter:
Yolanda Hawkins
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6.C. Approval of Financial Report
Presenter:
Yolanda Hawkins
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7. Comment: Public Comment
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8. Report: Campus and Administrative Reports
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9. Action Item: Adoption of School Cybersecurity Plan
Presenter:
Shannon Henderson
Description:
Section 11.175 of the Texas Education Code requires school districts to adopt a cybersecurity "policy" as to have an administrative plan or procedure to address cybersecurity. The plan’s design is to secure district cyberinfrastructure against cyberattacks and other cybersecurity incidents, determine cybersecurity risk, and implement mitigation planning. The attached plan outlines the steps the district currently takes to prevent and mitigate cybersecurity issues and incidents. It is recommended that the district embed the plan with other districtwide plans such as the emergency operations plan that school boards review and approve on a regular basis.
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10. Action Item: Consideration of 22-23 SY Interlocal Agreement to participate in Region 8 ESC Purchasing/Processing Cooperative.
Presenter:
Shannon Coats
Description:
This is renewed each year and is required by TDA in order for our district to participate in the Reg 8 Cooperative.
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11. Action Item: Consideration of Agreement with TISD Shared Services Arrangement and the ASPIRE Grant
Presenter:
Heather Bolt
Description:
TISD received a grant for Innovative Services for Students with Autism for $5,716,376.00. Preference was given to collaborative applications which created an arrangement through a Shared Services Arrangement (SSA) between multiple districts. TISD’s grant SSA involves 19 districts for the ASPIRe Program, which includes TISD, the Northeast Texas Tri-District SSA (Liberty-Eylau, Redwater, and Maud), the Western Bowie County SSA (New Boston, Avery, DeKalb, Hooks, Leary, Hubbard, Simms, Malta, and Redwater), the Cass County SSA (Atlanta, Avinger, Bloomberg, Hughes Springs, and McLeod), and Queen City ISD. TISD will serve as the fiscal agent and will handle purchases, supply distribution, and other provisions as stated in the SSA Agreement.
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12. Action Item: Consideration of Interlocal Agreement between Cass County, Texas and QCISD for mowing and pond maintenance.
Description:
The County will provide labor, equipment and supervision to perform occasional side-boom mowing, and assist with eliminating the beaver population from the main campus area.
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13. Action Item: Consideration of Engagement with Wilf and Henderson to perform the Annual Audit of School Financial and Related Activities.
Presenter:
Yolanda Hawkins
Description:
The district is required to engage a qualified auditor to perform an annual audit of all school financial and related activities. The district administration has carefully considered the district needs, regulatory requirements, and qualifications of several accounting firms that provide the required services to school districts. It is the opinion of the district business manager and the superintendent that the best service to the district is being offered by Wilf & Henderson, P.C
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14. Action Item: Approval of Signature changes as needed for the Bank Accounts
Presenter:
Yolanda Hawkins
Description:
Due to personnel changes, the following changes to authorized bank signatures:
1. Erin Breiby-removed 2. Pam Upchurch-removed 3. Daphne Forbes-removed 3. Tammy Boze-removed 4. Mandi Stringer-changed to Elem Activity account 5. Leslie Dotson-added to Elem Activity account 6. Lee Surratt-added to MS Activity account 7. Brooke Hil-added to Elem Activity account |
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15. Executive Session as provided for by the Texas Government Code Section
551.074 et seq. to Discuss Personnel |
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16. Action Item: Personnel
A. Resignations/Leave B. Hiring/Reassignment C. Compensation Changes as presented or revised (document attached) |
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17. Discussion Item: Discuss and agree upon a date for next month's meeting.
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18. Action Item: Adjournment
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