Public Meeting Minutes: February 11, 2021 at 7:00 PM - Regular Meeting

1) Call Meeting to Order, Establish a Quorum

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Meeting ID: 835 9464 0421

Discussion: Jason Hudson called the meeting to order at 7:05 p.m. after establishing a quorum.

2) Invocation

Discussion: Deidre Maples led the Invocation.

3) Pledge of Allegiance

Discussion: Shelly Slaughter led the Pledge of Allegiance.

4) Recognitions

Discussion: The board recognized the district nurse, Julianna Osornio.

5) Public Comments/Open Forum: BED(LOCAL)

Discussion: There were no public comments.

6) Consent Agenda: All items(s) on the Consent Agenda are considered to be routine and will be enacted with one motion and a majority vote of the governing body. There will not be a separate discussion of these item(s) unless a member of the governing body or a citizen requests, in which event these items(s) will be removed from the order of business and considered in normal sequence on the regular agenda.

Discussion: Marsha Krotky moved to approve the consent agenda, as presented and David Tremor seconded the motion. The motion carried.

6)a. District Investments Reports/ Financial Reports/Budget Amendments

6)b. First read on TASB update 116

6)c. Consider TEA Waiver for Educator and Principal Evaluations in the area of student growth requirements for T-TESS and T-PESS due to COVID-19 - Senario D

6)d. Read and approve board minutes

7) Executive Session: Executive Session will be held for the purpose of consideration of matters for which closed or executive sessions are authorized by Title 5, Chapter 551, Texas Government Code, Section (551.071), (551,072), (551.074), (551.087).

Discussion: The board went into closed executive session at 6:53 p.m. and reconvened at 6:57 p.m.

8) Board to reconvene into open session

9) Administrative Reports

9)a. Elementary Principal / Transportation

Discussion: Mr. Doug Wicks presented the elementary report noting a current enrollment of 204 with an ADA of 95.17%.

9)b. High School Principal

Discussion: Donna George presented the high school report noting a current enrollment of 219 with an ADA of 95.2%.

9)c. Technology Report

Discussion: Jeremy Bain briefed the board on the technology department.

9)d. Police Department Report / Maintenance

Discussion: Tony Crouse reported on the Cumby Police Department and the Maintenance Department.

9)e. Athletic Director Report

Discussion: Charles Boles reported on the Athletic Department.

9)f. Business Manager Report

Discussion: Brenda Salinas reported the district had realized 58.5% of our estimated revenue for the year and expended 38% of budgeted expenditures.

9)g. Superintendent Report

Discussion: Shelly Slaughter presented the superintendent report and discussed board planning, professional development, faculty and staff updates, student programs, events and updates, as well as committee updates. She also briefed the board on assessment, curriculum, and instruction, and facilities, maintenance, and transportation.

10) Discussion Items

10)a. Review Board Hours

Discussion: The board reviewed their current board training hours.

10)b. Discuss facilities meeting and possible bond proposal.

Discussion: The board discussed facilites meeting and possible bond proposal.

10)c. Discuss Internet Safety Adendum

Discussion: The board discussed an Internet Safety Addendum.

11) Action Items: The board will consider, discuss and take appropriate action regarding the following items:

11)a. Consider a stipend for the nurse for duties as the District Health Coordinator for 2020-2021.

Discussion: Marsha Krotky moved to approve a one-time stipend for Julianna Osornio for duties as the District Health Coordinator, as recommened by Shelly Slaughter. Kyle Pettit seconded and the motion carried.

11)b. Consider a COVID stipend for all Cumby ISD empolyees.

Discussion: Marsha Krotky moved to approve the COVID stipend for all Cumby ISD employees. David Tremor seconded the motion and it carried.

11)c. Consider Board's LSG Quarterly Tracker actuals for February 2021 and set April 2021 targets.

Discussion: Marsha Krotky moved to approve the LSG Quarterly Tracker actuals for February 2021 and set April 2021 targets. Kyle Pettit seconded the motion and it carried unanimously.

11)d. Consider the approval and adoption of an order authorizing the Board of Trustees of the Cumby Independent School District to call a bond election to be held within said District; making provisions for the conduct and the giving of notice of the election; and providing for any other provisions related thereto.

Discussion: Marsha Krotky moved to approve and adopt the order authorizing the Board of Trustees of the Cumby Indenpendent School District to call a bond election to be held within said District; making provisions for the conduct and the giving of notice of the election; and providing for any other provisions related thereto.

11)e. Consider and possible action to approve a resolution retaining the law firms of Haynes & Boone, LLP (“HB”) and Powell Law Group, LLP (“PLG”), collectively (“Co-Bond Counsel”) to provide specialized legal services in connection with the issuance of public securities by the District; Finding that PLG and HB are competent and experienced in handling such issuances of public securities, having handled such matters for more than a decade in the State of Texas; finding that: (i) such legal services require specialized expertise and experience in state and federal laws governing the issuance of public securities and therefore cannot be adequately performed by the attorneys and supporting personnel of the District; (ii) such legal services cannot be reasonably obtained from attorneys in private practice under a contract providing for the payment of hourly fees without contingency because the District will not be obligated to pay any legal fees unless the public securities are approved and actually issued; and (iii) entering into a contingent fee contract with PLG and HB to serve as Co-Bond Counsel is in the best interests of the residents of the District because PLG and HB will only be paid in the event that the public securities are actually issued; and all matters related thereto.

Discussion: Marsha Krotky moved to approve a resolution retaining the law firms of Haynes & Boone, LLP ("HB") and Powell Law Group, LLP ("PLG"), collectively ("Co-Bond Counsel") to provide specialized legal services in connection with the issuance of public securities by the District; Finding that PLG and HB are competent and experienced in handling such issuances of public securities, having handled such matters for more than a decade in the State of Texas; finding that: (i) such legal services require specialized expertise and experience in state and federal laws governing the issuance of public securities and therefore cannot be adequately performed by the attorneys and supporting personnel of the District; (ii) such legal services cannot be reasonably obtained from attorneys in private practice under a contract providing for the payment of hourly fees without contingency because the District will not be obligated to pay any legal fees unless the public securities are approved and actually issued; and (iii) entering into a contingent fee contract with PLG and HB to serve as Co-Bond Counsel is in the best interests of the residents of the District because PLG and HB will only be paid in the event that the public securities are actually issued; and all matters related thereto. Kyle Pettit seconded the motion and is carried.

11)f. Consider approval of resolution retaining Haynes And Boone, LLP (“HB”) and Powell Law Groupo, LLP (“PLG”) (Formerly Powell, Youngblood & Taylor, LLP) to serve as co-bond counsel under a Contingent Fee Legak Services contract for the issuance of public securities by the district in accordance with Chapter 2254 Tex. Govt. Code; and authorizing all matters related thereto.

Discussion: Marsha Krotky moved to approve the esolution retaining Haynes And Boone, LLP ("HB") and Powell Law Groupo, LLP ("PLG") (Formerly Powell, Youngblood & Taylor, LLP) to serve as co-bond counsel under a Contingent Fee Legak Services contract for the issuance of public securities by the district in accordance with Chapter 2254 Tex. Govt. Code; and authorizing all matters related thereto. David Tremor seconded the motion and it carried.

11)g. Consider the Racial Profiling report.

Discussion: Marsha Krotky moved to approve the Racial Profiling report. David Tremor seconded the motion and it carried.

11)h. Consider Administrative contracts for 2021-2022.

Discussion: Marsha Krotky moved to approve the administrive contracts for Donna George, Doug Wicks, and Charles Boles with a two-year extension for the 2021-2022 school year, as presented. David Tremor seconded the motion and it carried.

12) Future agenda items.

Discussion: The future agenda items discussed were data sharing, school community meeting, pay range for administrators, and LSG goals,

13) Adjourn

Discussion: The meeting was adjourned at 7:59 p.m.

February 11, 2021 at 7:00 PM - Regular Meeting

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