July 10, 2023 at 6:30 PM - Regular Organizational Meeting
Minutes |
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1. Call to Order and Roll Call
Description:
The July organizational meeting of the Board of Education was called to order by ____________ at _______ pm with the following persons present:
MEMBERS: ___Jackie Bowen ___Rod Detweiler ___Tim Hall ___TJ Reed ___Pam Riley ___Tegan Stuby-Hekter ___Larry Walton STAFF PRESENT: ___Chad Brady ___Dennis Kirby ___Jane Rumsey ___Barb Lester ___Cathy Carpenter ___Jill Peterson ___Aaron Hartong ___Brenda Heimstra ___Jerry Schultz ___Phillip Heasley (KRESA) VISITORS PRESENT: |
2. Guest & Visitor Comments
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3. Acceptance of Consent Agenda
Description:
As good practice, the board should accept the consent agenda for the evening's meeting which includes minutes of the June 26 regular meeting (open and closed sessions).
Board action is required to approve this agenda item. MOTION BY _____________________________; SECONDED BY _______________________ BE IT RESOLVED that the Centreville Board of Education approve / not approve the consent agenda as presented. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
4. Selection of Depository for District Funds
Description:
The depository for fund accounts, as well as designations of authorized signees for the fund accounts, needs to be approved for the 2023-24 school year. The proposed list is attached.
Board action is required to approve this agenda item. MOTION BY _____________________________; SECONDED BY _________________________ BE IT RESOLVED that the Centreville Board of Education approve / not approve the attached list of depositories for fund accounts and designations of the authorized signees as attached. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
5. Compensation for Board Members
Description:
The current compensation for Board members is $40 per board meeting and $10 per committee meeting. The President, Secretary, and Treasurer receive an additional $150 per year.
Board action is required to approve this agenda item. MOTION BY _______________________________; SECONDED BY _______________________ BE IT RESOLVED that the Centreville Board of Education approve / not approve compensation for Board members for the 2023-24 school year at $40/board meeting and $10/committee meeting, with the president, treasurer, and secretary receiving $150 extra per year. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
6. Appointment of Attorneys of Record
Description:
Each year the district needs to appoint its Attorney(s) of Record. The school has been working with Thrun Law Firm of Lansing and Clark Hill PLC of Grand Rapids.
Board action is required to approve this agenda item. MOTION BY ________________________; SECONDED BY __________________________ BE IT RESOLVED that the Centreville Board of Education appoint / not appoint Thrun Law Firm and Clark Hill PLC as the district's Attorneys of Record for the 2023-24 school year. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
7. Appointment of Auditor
Description:
Each year the district is required by law to have its financial records and record-keeping practices audited by an independent firm. Yeo & Yeo have been contracted for audit services for the year ending June 30, 2023.
Board action is required to approve this agenda item. MOTION BY _____________________________; SECONDED BY _________________________ BE IT RESOLVED that the Board of Education appoint / not appoint Yeo & Yeo as the district's official auditor for the 2022-23 school year audit. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
8. Appointment of Architect of Record
Description:
Tower Pinkster of Kalamazoo is currently serving as the school's Architect of Record. The appointment needs to be extended through the 2023-24 school year.
Board action is required to approve this agenda item. MOTION BY _____________________________; SECONDED BY_________________________ BE IT RESOLVED that the Centreville Board of Education appoint / not appoint Tower Pinkster as the district's Architect of Record for the 2023-24 school year. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
9. Designation of Official Publication
Description:
Throughout the school year, the district is required to publish public notices for a variety of topics. The BOE must officially designate a newspaper in which it will publish such notices. The Sturgis Journal currently serves as the district's official publication. There are 275 district households with a Sturgis zip code and 127 with a Three Rivers zip code.
Board action is required to approve this agenda item. MOTION BY ____________________________; SECONDED BY __________________________ BE IT RESOLVED that the Centreville Board of Education designate / not designate the Sturgis Journal as its official publication for the 2023-24 school year. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
10. Schedule of School Board Meetings
Description:
The BOE needs to establish its meeting schedule for the 2023-24 school year. The Board traditionally meets on the fourth Monday of each month with work sessions/committee meetings and/or special meetings scheduled for the second Monday of the month. A draft calendar is attached that takes into consideration holidays and scheduled school breaks. If necessary, a special meeting could be called during a month with only one scheduled meeting.
Board action is required to approve this agenda item. MOTION BY _____________________________; SECONDED BY ________________________ BE IT RESOLVED by the Centreville Board of Education establish / not establish the attached meeting dates for the Board of Education for 2023-24. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER,HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
11. MASB Delegate Assembly
Description:
Each year the board is asked to appoint a board member to represent them as a voting delegate and an alternate at the annual MASB Delegate Assembly scheduled for November 9 in Lansing. Last year, Riley was the delegate and Hall was the alternate.
Board action is required to approve this agenda item. MOTION BY ___________________________ to appoint _____________________ as voting delegate and ____________________ as alternate; SECONDED BY ____________________ BE IT RESOLVED that the Centreville Board of Education appoint ______________________ as voting delegate and _________________________ as alternative to the 2023-24 Delegate Assembly. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
12. MILAF Account
Description:
Phillip Heasley would like to open two accounts with MILAF for 2023 bond proceeds and capital projects funds. To do this, he needs to provide a BOE resolution indicating that he is the district business manager and that he and/or Chad have the authority to manage those accounts. The complete resolution and a MILAF fact sheet are attached.
Board action is required to approve this agenda item. MOTION BY _____________________________; SECONDED BY ________________________ BE IT RESOLVED by the Centreville Board of Education approves the attached resolution to join the Michigan Liquid Asset Fund Plus. Phillip Heasley, business manager, and Chad Brady, superintendent, are the designated "Authorized Officials." ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER,HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
13. Independent Investigation Approval
Description:
The board is being given the opportunity to initiate an independent investigation facilitated by Thrun Law into a breach of confidential board information.
Board action is required to approve this agenda item. MOTION BY ________________________; SECONDED BY __________________________ BE IT RESOLVED that the Centreville Board of Education approve / not approve an independent investigation into a breach of confidential board information facilitated by Thrun Law Firm. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
14. Guest & Visitor Comments
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15. Adjournment
Description:
The meeting was adjourned at __________pm by ___________________. |