June 26, 2023 at 6:30 PM - Regular Meeting
| Minutes |
|---|
|
1. Public Hearing on Proposed Budget (SP 1, 2, 3, 4)
Description:
Information on the proposed 2023-24 Budget will be presented.
|
|
2. Public Comment on Proposed Budget (SP 1, 2, 3, 4)
Description:
The public will be given the opportunity to comment on the proposed budget. Once there are no more public comments, the remainder of the meeting will be conducted, beginning with roll call.
|
|
3. Call to Order and Roll Call
Description:
The June regular meeting of the Centreville Board of Education was called to order by ____________ at _______ pm with the following persons present:
MEMBERS: ___Jackie Bowen ___Rod Detweiler ___Tim Hall ___TJ Reed ___Pam Riley ___Tegan Stuby-Hekter ___Larry Walton STAFF PRESENT: ___Chad Brady ___Dennis Kirby ___Jane Rumsey ___Barb Lester ___Cathy Carpenter ___Jill Peterson ___Aaron Hartong ___Brenda Heimstra ___Jerry Schultz ___Phillip Heasley (KRESA) VISITORS PRESENT: |
|
4. Guest & Visitor Comments (SP 4)
|
|
5. Acceptance of Consent Agenda
Description:
As a good practice, the board should accept the consent agenda for the evening's meeting which includes minutes of the June 12 meeting and the May financial reports.
Board action is required to approve tonight's consent agenda. MOTION BY _____________________________; SECONDED BY _______________________ BE IT RESOLVED that the Centreville Board of Education approve / not approve the consent agenda as presented. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
|
6. 2022-23 Final General Fund Budget (SP 1, 2, 3, 4)
Description:
The final amended 2022-23 General Fund budget will be presented and reviewed.
Board action is required to approve a final amendment to the 2022-23 General Fund budget. MOVED BY _______________________________; SECONDED BY _______________________ BE IT RESOLVED that this resolution shall be the final amended general appropriation of Centreville Public Schools for the 2022-23 fiscal year; a resolution to make appropriations; to provide for expenditure of the appropriations; and to provide for the disposition of all revenue received by Centreville Public Schools. BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriation in the General Fund of the school district for fiscal year 2022-23, which includes 18 mills of ad valorem taxes to be levied on non-principal residence, non-qualified agricultural property, non-qualified forest property, non-supportive housing property, and non-industrial property, is to be used for operating purposes, is as attached. BE IT FURTHER RESOLVED, that $12,559,352 of the total available to appropriate in the General Fund is hereby appropriated in the amounts and for the purpose set forth as attached. BE IT FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds, except pursuant to appropriation made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board. BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision or the execution of the budgets adopted by the Board and shall hold the department heads responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED |
|
7. 2022-23 Final Food Service Budget (SP 1)
Description:
The final amended 2022-23 Food Service budget will be presented and reviewed.
Board action is required to approve the final 2022-23 Food Service budget as presented. MOVED BY _______________________________; SECONDED BY _______________________ BE IT RESOLVED that this resolution shall be the final amended general appropriations of Centreville Public Schools for the 2022-23 fiscal year; a resolution to make appropriations; to provide for expenditure of the appropriations; and to provide for the disposition of all revenue received by Centreville Public Schools. BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriation in the Food Service Fund of the school district for fiscal year 2022-23, is as attached. BE IT FURTHER RESOLVED, that $555,358 of the total available to appropriate in the Food Service Fund is hereby appropriated in the amounts and for the purpose set forth as attached. BE IT FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds, except pursuant to appropriation made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board. BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision or the execution of the budgets adopted by the Board and shall hold the department heads responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
|
8. 2023-24 General Fund Budget (SP 1, 2, 3, 4)
Description:
Each year the Board is asked to review and adopt the budget. The General Fund budget has been reviewed by the Finance Committee and is presented for full Board approval. The tax levy rate of 18 mills is the same as last year.
Board action is required to approve the 2023-24 General Fund budget. MOVED BY _____________________________; SECONDED BY: _________________________ BE IT RESOLVED that this resolution shall be for the general appropriations of Centreville Public Schools for the 2023-24 fiscal year; a resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all revenue received by the Centreville Public School district. BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriation in the general fund of the school district for fiscal year 2023-24, which includes 18 mills of ad valorem taxes to be levied on non-principal residence, non-qualified agricultural property, non-qualified forest property, non-supportive housing property, and non-industrial property, is to be used for operating purposes, is as attached. BE IT FURTHER RESOLVED, that $11,340,065 of the total available to appropriate in the General Fund is hereby appropriated in the amounts and for the purpose set forth as attached. BE IT FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds, except pursuant to appropriation made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board. BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision or the execution of the budgets adopted by the Board and shall hold the department heads responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
|
9. 2023-24 Food Service Budget (SP 1)
Description:
A Food Service budget for 2023-24 has been prepared for review and adoption. This budget has been reviewed by the Finance Committee and is presented for full Board approval.
Board action is required to approve the 2023-24 Food Service budget. MOVED BY _____________________________; SECONDED BY: _________________________ BE IT RESOLVED that this resolution shall be for the general appropriations of Centreville Public Schools for the 2023-24 fiscal year; a resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all revenue received by the Centreville Public School district. BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriation in the Food Service Fund of the school district for fiscal year 2023-24, is as attached. BE IT FURTHER RESOLVED, that $564,358 of the total available to appropriate in the Food Service Fund is hereby appropriated in the amounts and for the purpose set for as attached. BE IT FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds, except pursuant to appropriation made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board. BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision or the execution of the budgets adopted by the Board and shall hold the department heads responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
|
10. 2023-24 Student and School Activity Budget (SP 1, 2, 3, 4)
Description:
A Student and School Activity Fund budget for 2023-24 has been prepared for review and adoption.
Board action is required to approve the 2023-24 Student and School Activity budget. MOVED BY _____________________________; SECONDED BY: _________________________ BE IT RESOLVED that this resolution shall be for the general appropriations of Centreville Public Schools for the 2023-24 fiscal year; a resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all revenue received by the Centreville Public School district. BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriation in the student and School Activity Fund of the school district for fiscal year 2023-24, is as attached. BE IT FURTHER RESOLVED, that $300,000 of the total available to appropriate in the Student and School Activity Fund is hereby appropriated in the amounts and for the purpose set for as attached. BE IT FURTHER RESOLVED, that no Board of Education member or employee of the school district shall expend any funds or obligate the expenditure of any funds, except pursuant to appropriation made by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. Changes in the amount appropriated by the Board shall require approval by the Board. BE IT FURTHER RESOLVED, that the Superintendent is hereby charged with general supervision or the execution of the budgets adopted by the Board and shall hold the department heads responsible for performance of their responsibilities within the amounts appropriated by the Board of Education and in keeping with the budgetary policy statement hitherto adopted by the Board. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
|
11. Establish Tax Rate - General Fund & Debt Retirement (SP 1, 2, 3, 4)
Description:
Information on the taxes and necessary mills associated with the 2023-24 budget and debt retirement is attached. The 18 mills for operating is the same as last year. The passage of the May 2, 2023 bond increases the mills for debt retirement from 6.2 to 7.0.
Board action is required to approve a tax rate of 18 mills for the 2023-24 General Fund budget and 7.0 mills for debt retirement as attached. MOTION BY ____________________________; SECONDED BY __________________________ BE IT RESOLVED that the Centreville Board of Education set the tax rate of 18 mills for the 2023-24 budget and 7.0 mills for debt retirement as attached. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
|
12. Superintendent's Report (SP 1, 2, 3, 4)
Description:
2022-23 Year in Review:
|
|
13. Section 98b Report (SP 1, 2)
Description:
Barb Lester will present this End of Year report, which was formerly known as the Return to Learn report.
|
|
14. 2023-24 MHSAA Membership Renewal (SP 3)
Description:
Each year the BOE is asked to approve the MHSAA resolution for the coming school year. Attached is this year's resolution. Approval will also include allowing Nottawa students to participate with Centreville. Nottawa students traditionally participate with our junior high students because they do not offer athletics within their district. The resolution is also attached.
Board action is required to approve the 2023-24 MHSAA membership renewal. MOTION BY __________________________; SECONDED BY_______________________ BE IT RESOLVED that the Centreville Board of Education approve / not approve the attached MHSAA membership resolution for the 2023-24 school year. This approval includes allowing Nottawa students to participate with Centreville. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
|
15. 2023-24 Administrative Contracts (SP 1, 2, 3, 4)
Description:
Approval of administrative contracts is needed for the 2023-24 contract period. Attached are the contracts for:
MOTION BY ___________________________; SECONDED BY_________________________ BE IT RESOLVED that the Centreville Board of Education approve / not approve the renewal of the administrative contracts as presented for the 2023-24 contract year. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
|
16. Resignation (SP 1, 2, 3)
Description:
Ashley Rhodes, jr/sr high school art teacher, has resigned from her position. Her resignation letter is attached.
Board action is required to approve the resignation of Ashley Rhodes. MOTION BY ______________________________; SECONDED BY _______________________ BE IT RESOLVED that the Centreville Board of Education accept / not accept the resignation of Ashley Rhodes. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
|
17. Overnight Event Approval (SP 1, 3)
Description:
BOE approval is necessary for trips/events which take students more than 150 miles one way from the district or are planned to keep students out of the district overnight or longer. Deric Mostrom, varsity volleyball coach, requests approval for the volleyball team to attend an overnight camp in July. The activity request is attached.
Board action is required to approve the overnight volleyball team camp. MOTION BY __________________________; SECONDED BY__________________________ BE IT RESOLVED that the Centreville Board of Education approve / not approve the volleyball request to attend an overnight team camp in July. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
|
18. July Organizational Meeting (SP 1, 2, 3, 4)
Description:
Current law requires the BOE to hold an organizational meeting prior to the 4th Monday of July. At that meeting, the BOE schedule for the next year and various appointments for the next fiscal year will be determined. Monday, July 10 is suggested for this meeting.
Board action is required to schedule the 2023-24 organizational meeting for Monday, July 10 at 6:30pm. MOTION BY _____________________________; SECONDED BY _________________________ BE IT RESOLVED that the Centreville Board of Education hold the 2023-24 organizational meeting on Monday, July 10 at 6:30pm. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALLR, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
|
19. Guest & Visitor Comments (SP 4)
|
|
20. Closed Session - Supt. Evaluation/Personnel Issue (SP 1, 2, 3, 4)
Description:
A closed session is needed to discuss a personnel issue and the Superintendent requests a closed session to discuss his evaluation.
Board action is required to meet in closed session. MOTION BY ____________________; SECONDED BY ____________________ BE IT RESOLVED that the Centreville Board of Education go into closed session under the Open Meetings Act, 15.268, Section 8 (a) for 1. a personnel issue and 2. the superintendent's evaluation. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED The BOE went into closed session at ___________pm with these persons present: The BOE returned to open session at __________ pm with these persons present: |
|
21. Superintendent's Evaluation (SP 1, 2, 3, 4)
Description:
The Superintendent and BOE have worked together to finalize the Superintendent's evaluation and it is presented here for approval.
MOTION BY ___________________________; SECONDED BY _______________________ Board action is required to approve the Superintendent's evaluation. BE IT RESOLVED that the Centreville Board of Education approve Superintendent Brady's 2022-23 evaluation as presented. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
|
22. Superintendent's Contract (SP 1, 2, 3, 4)
Description:
The Board of Education, no later than June 30 of each year during the term of the Superintendent's contract, may extend the contract for an additional one-year period. In exercising this option, the Board of Education also shall establish the annual salary to be paid to the Administrator for the school year included in the extension. All other terms and conditions of the contract shall remain unchanged unless specified.
MOTION BY __________________________; SECONDED BY__________________________ Board action is required to approve the Superintendent's contract offer as presented. BE IT RESOLVED that the Centreville Board of Education approve / not approve Superintendent Brady's 2023-2026 contract offer as presented. ROLL CALL / VOICE VOTE: AYES: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON NAYS: BOWEN, DETWEILER, HALL, REED, RILEY, STUBY-HEKTER, WALTON MOTION CARRIED / DEFEATED |
|
23. Adjournment
Description:
The meeting was adjourned at __________pm by ___________________. |