October 8, 2024 at 5:00 PM - Regular Meeting

I. OPENING

I.A. Call to Order

I.B. Roll Call

I.C. Pledge of Allegiance

I.D. Governing Board Comments**

II. PUBLIC COMMENTS:

III. OPENING (Continued)

III.A. Review, revision and ratification of Agenda

IV. REPORTS

IV.A. Superintendent's Report

IV.A.1. Superintendent's Report:

• Arizona School Board Association's (ASBA) Law Conference
• National Association of Federally Impacted Schools (NAFIS) Conference
• Update on Strategic Plan - Effective and Safe Learning Environment

IV.B. Assistant Superintendent of Academic Excellence Report

IV.B.1. Assistant Superintendent's Report:

• National Association of Federally Impacted Schools (NAFIS) Conference Recap
• Professional Development
• Upcoming Events
• Ongoing Coaching and Meetings
• Media Coverage and Community Recognition
• Summary of Rice Elementary Gila County Fair Entry
• Thoughts and Support

IV.C. Chief Financial Officer's Report

IV.C.1. Chief Financial Officer report for September 2024:

1. Business Office: Auditors / Annual Financial Report 
2. Daily Expense Average
3. Facilities / Information Technology / Transportation / Warehouse

V. CONSENT AGENDA

V.A. * Personnel Items:  Discussion and possible approval on the following personnel Items:

V.A.1. Requesting approval to hire the following individuals for SY24-25: Luz, R., Brown, E., Gilson, A., Stevens, H., Buck, A. (alternate)

V.A.2. Requesting approval of staff resignation/termination notices received by Human Resource Department: Jones, H., Henry, D., Tessay, S.

V.A.3. Approval of request to hire two custodians at San Carlos High School: Wiley, V., Kenton, K.

V.A.4. Requesting approval for an hourly rate increase and to be placed on the appropriate salary step schedule per her new role with the district: Cosay, T.

V.A.5. Approval of San Carlos High School Yearbook Advisor for SY 24-25: Franco, N.

V.A.6. Approval of San Carlos High School Science Coordinator for SY24-25: Lanuzga, J.

V.A.7. Requesting approval for the following teacher leaders at Rice Primary School for SY 2024-2025: Goode, V., Kinney, B., Punzalan, L., Perez, M.

V.A.8. Recommending the approval of the following Rice Primary School Testing Coordinator: Camacho, M.

V.A.9. Recommending approval of the hiring of a School Improvement Specialist for the Rice Primary School: McIntosh, E.

V.A.10. Requesting to hire the following staff as the San Carlos Middle School Apache Club Sponsor: Allen, J.

V.A.11. Approval to hire San Carlos High School's Boys Assistant Basketball Coach:  Gooday, J.

V.B. Recommendation to approve of disposal of district assets as being broken or damaged:

• 5 filing cabinets that are broken and no longer in use.
• 5 non-working laptops

V.C. First Reading on ASBA Policy Services Advisory, Volume 36, Number 4, July 2024:

• No. 792, Policy BBBA – Board Member Qualification
• No. 793, Policy GCF – Professional Staff Hiring
• No. 794, Policy GDF – Support Staff Hiring
• No. 795, Policy IHA – Basic Instructional Program
• No. 796, Policy IKF – Graduation Requirements
• No. 797, Policy JFABC – Admission of Transfer Students
• No. 798, Policy JFB – Open Enrollment
•                             JFB-R – Open Enrollment
• No. 799, Policy JHD – Exclusions and Exemptions from School Attendance
•                           JHD-R – Exclusions and Exemptions from School Attendance
•                           JHD-EA – Exclusions and Exemptions from School Attendance
•                          JHD-EB – Exclusions and Exemptions from School Attendance
• No. 800, Regulation JLCD-R – Medicines/Administering Medicines To Students

 

V.D. First Reading of Arizona School Board Association (ASBA) Policy Services Advisory, Volume 36, Number 5, September 2024:

• No. 801, Policy BAA - Evaluation of School Board/Board Self Evaluation
• No. 802, Policy DJE - Bidding / Purchasing Procedures
• Regulation DJE-R - Bidding / Purchasing Procedures
• No.803, Policy GCFC - Professional Staff Certification and Credentials Requirements
• Exhibit GCFC-E - Professional Staff Certification and Credentialing Requirements
• No. 804, Policy GDFA - Support Staff Qualifications and Requirements
• Exhibit GDFA-E - Support Staff Qualifications and Requirements
• No. 805, Policy IGA - Curriculum Development
• No. 806, Policy IMG - Animals in Schools
• Regulation IMG-R - Animals in Schools
• No. 807, Policy JLCD-R - Medicines/Administering Medicines to Students

V.E. First Reading of the revised Policy DKC Expense Authorization Reimbursement.

V.F. Approval of the September 10, 2024, San Carlos Unified School District's Governing Board Meeting Minutes.

V.G. Ratification of the following expense vouchers:  2506, 2507, 2508, 2509

V.H. Ratification of the following payroll vouchers: 505, 506

V.I. Approval of a donation to San Carlos High School in the amount of $200.00 from Peridot Tribal Administration.

V.J. Requesting approval for the following staff and students to attend the 3rd Annual Indigenous Celebration to be held at Page High School on October 14 - 15, 2024: Begay, R., Allen, J., Kitcheyan, T., Allen J.(student), Zospah, L., (student), Kenton, K., (student), Case, T., (student), Begay, J., (student)

V.K. Requesting out of state travel and overnight stay for 50 San Carlos High School students and 10-12 staff to participate in a once in a lifetime experience NASA STEM Event at the Johnson Space Center in Houston, Texas on November 16-19, 2024: Thompson, D., Rajput, N., Lanuzga, J., Padda, S., Ciar, A., Jones, J., Uppal, A., Antonio, T., Swift, R., Cosay, T.

V.L. Requesting approval of  20 San Carlos High School students and  2 teachers for an overnight stay to attend the Skills USA Camp Champion Leadership Conference on November 6–8, 2024 in Williams, Arizona: Salagunting, M., Famador, K.

V.M. Requesting the approval for out of state travel for two Rice Intermediate School staff members to attend the Advancement Via Individual Determination (AVID) National Conference in Dallas, Texas on December 12–14, 2024: Kitcheyan, V., Sukosky, I.

V.N. Request approval for overnight travel for two students to attend the 2024 Native American Fathers and Families Association (NAFFA) - Fatherhood is Sacred/Motherhood is Sacred Leadership Conference in Mesa, Arizona on November 13-15, 2024.  Irving, K., Dosela, J.

V.O. Requesting approval for out of state travel for Terry Antonio to attend the 2024 National High School Baseball Coaches Association Convention in Ft. Myers, Florida on December 5–8, 2024.

VI. NEW BUSINESS

VI.A. Business and Operations - Action:

VI.A.1. Approval of FY24 Annual Financial Report:

• Annual Financial Report
• Food Service AFR
• Classroom Site Fund Report
• K-3 Reading AFR
• School Level Reporting Comparison Report

VI.A.2. Approval of FY25 September monthly budget reports for general ledger and student funds.

VI.B. Governing Board Action Item

VI.B.1. The Board will discuss, consider and give directions on voting on a bylaw change proposal from the Arizona School Boards Association (ASBA).  This bylaw proposal by the ASBA Board of Directors must be approved by two-thirds of the ASBA member boards to be effective.  After discussion, the Board will vote to give directions to San Carlos Unified School District (SCUSD) Board President Sherrie Harris to vote in the manner the board has approved.

VII. CORRESPONDENCE

VII.A. San Carlos Middle School Board Report

VII.B. Human Resources / Federal Program Director Board Report

VII.C. Rice Primary/Intermediate Board Report

VII.D. Exceptional Student Services Director's Board Report

VII.E. San Carlos High School Board Report

VIII. ANNOUNCEMENTS AND DATES OF NEXT MEETING:

VIII.A. Upcoming events:

• October 14, 2024 - Indigenous Day @ SCUSD - NO SCHOOL
• October 22, 2024 - ASBA Gila County Meeting @ Payson USD
• November 5, 2024 - Election Day
• November 11, 2024 - Veterans Day - NO SCHOOL
• November 12, 2024 -  Regular monthly SCUSD Governing Board Meeting
• November 25 - 29, 2024 - Thanksgiving Break - NO SCHOOL
• December 9-10, 2024 - NIISA Winter Conference, Las Vegas, NV
• December 10, 2024 - Regular monthly SCUSD Governing Board Meeting
• December 19-20, 2024 - ASBA Annual Conference, Scottsdale, AZ
• December 23, 20245 - January 3, 2025 - SCUSD Winter Break - NO SCHOOL
• December 19 - 20, 2024 - Arizona School Board Association's (ASBA) 67th Annual Conference, Phoenix, Arizona

IX. ADJOURNMENT