January 8, 2025 at 6:00 PM - Independent School District 507 Regular School Board Meeting
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1. CALL TO ORDER
Description:
Absent a school board officer from 2025, the school board as a whole should call the meeting to order, conduct roll call, ask for visitor comments, and approve the agenda.
Action(s):
No Action(s) have been added to this Agenda Item.
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2. ROLL CALL
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3. VISITOR COMMENTS
Discussion:
Visitors: Karen- New Ulm Journal , Lisa Fischer -NEA Rep
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4. APPROVAL OF AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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5. SEAT NEW BOARD MEMBERS
Description:
The previous board chair (Adam) should read the ceremonial oath of office. The document should be signed by Ashley and the next board chair.
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6. ORGANIZATIONAL ITEMS
Description:
The MSBA publication The First Monday In January: Everything you need to know for your school board’s Organizational Meeting is attached. The procedure for Election of Officers begins on page 4.
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6.a. Election of Board Officers
Description:
The previous board chair (Adam) should call the meeting to order and run the meeting until his successor is selected. Whomever is elected as chairperson should preside over the election of the other officers: Vice Chair, Clerk, and Treasurer.
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6.a.i. Elect Chair
Action(s):
No Action(s) have been added to this Agenda Item.
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6.a.ii. Elect Vice Chair
Action(s):
No Action(s) have been added to this Agenda Item.
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6.a.iii. Elect Clerk
Action(s):
No Action(s) have been added to this Agenda Item.
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6.a.iv. Elect Treasurer
Action(s):
No Action(s) have been added to this Agenda Item.
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6.b. Appoint Board Committees and Representative Assignments
Description:
The Chairperson appoints the committee assignments. The 2024 committees and representatives are attached.
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6.c. Designate School Board Meeting Schedule
Description:
The superintendent recommends that regular school board meetings continue to be designated as the second Wednesday of the month at 6:00 p.m.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.d. Set Board Member Stipends
Description:
The school board member meeting stipends from 2024 are attached.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.e. Designate District's Official Newspaper-New Ulm Journal
Description:
The superintendent recommends continuing to designate the official newspaper as New Ulm Journal
Action(s):
No Action(s) have been added to this Agenda Item.
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6.f. Designate District's Depository Financial Institution-ProGrowth Bank
Description:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.g. Authorize the Superintendent and District Business Manager to make electronic transfers for the purpose of bond payment and investment of excess funds.
Description:
The superintendent recommends approving the annual authorization for the Superintendent, Business Manager, and Payroll Coordinator to conduct electronic fund transfers pursuant to MS 471.38 Subd. 3 and Subd. 3a.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.h. Designate District Auditor as Bergan KDV
Description:
The superintendent recommends continuing with KDV as the school district's auditors.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.i. Designate District's Legal Counsel-Kennedy & Graven, P.A.
Description:
The superintendent recommends continuing with Kennedy & Graven as the school district’s Legal Counsel.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.j. Set District's mileage reimbursement rate at the Federal reimbursement rate of .70 per mile
Description:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.k. Authorize the use of facsimile signatures in carrying out district business pursuant to Minnesota Law.
Description:
The superintendent recommends approving the annual authorization to use of facsimile signatures pursuant to MS 47.42 to conduct the school district’s business.
Action(s):
No Action(s) have been added to this Agenda Item.
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7. REPORTS AND PRESENTATIONS
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7.a. Superintendent's Report
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7.b. Principal's Report
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7.c. Student Representative's Report
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7.d. Board Committees' Reports
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8. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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8.a. Approval of Minutes
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8.b. Approval of Bills in the amount of $
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8.c. Approval of Personnel Items
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9. BOARD POLICY 524 REVISED-FINAL READING
Discussion:
Amend to defer yo next meeting.
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9.a. INTERNET, TECHNOLOGY, AND CELL PHONE ACCEPTABLE USE AND SAFETY POLICY
XIV. CELL PHONE USE The superintendent recommends amending Policy 524 XIV as revised, written, and discussed to what is attached effective as Policy beginning March 1, 2025. Revisions in the Parent Student handbook will be made when approved according to policy. |
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10. TRANSFER OF FUNDS
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10.a. Business manager Jim Friehammer, requests the Board approve the transfer of $4,889.00 from District Fund 24 (Fitness Center) to Fund 1 (volleyball fundraising). Two to three years ago the purchase of a volleyball net was coded into the fitness center. Fitness center is paying back the volleyball account. To clean up an accounting misplacement for auditing purposes.
Action(s):
No Action(s) have been added to this Agenda Item.
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11. FIXED ASSET THRESHOLD
Action(s):
No Action(s) have been added to this Agenda Item.
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11.a. Jim Friehammer recommends changing the fixed asset threshold from $1000 to $5000 which aligns with today's accounting standards.
Action(s):
No Action(s) have been added to this Agenda Item.
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12. ADJOURNMENT
Description:
ADJOURNMENT
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