January 5, 2022 at 10:00 AM - Regular Board Meeting and Public Hearing Concerning 2021 Annual Financial Report
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1. CALL TO ORDER
Discussion:
Board Member, Ms. Mary Duarte, called the regular board meeting and public hearing concerning the 2021 Annual Financial Report, Revision 1 of Central Arizona Valley Institute of Technology (CAVIT) to order at 10:00 am.
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2. ROLL CALL
Discussion:
Ms. Alma Farrell participated by phone.
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3. PLEDGE OF ALLEGIANCE
Discussion:
Led by Ms. Good.
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4. ADOPTION OF AGENDA
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4.A. Adopt January 5, 2022 Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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5. APPROVE MINUTES
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5.A. Approve December 1, 2021 Regular Session Minutes
Recommended Motion(s):
Approve December 1, 2021 Regular Session Minutes. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.B. Approve December 1, 2021 Executive Session Minutes
Recommended Motion(s):
Approve December 1, 2021 Executive Session Minutes. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Action(s):
No Action(s) have been added to this Agenda Item.
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6. CALL TO THE PUBLIC
Discussion:
Tiffany Masterson, parent of a cosmetology student, spoke regarding classroom time. Ms. Masterson is concerned that the amount of campus events during the year takes away from instructional time and clock hours that are needed for certification. Ms. Masterson also requested the board consider changing board meeting times to the evening at a time more convenient for parents and students to attend.
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7. RECESS TO ORGANIZATIONAL MEETING
Discussion:
Recessed to the Organizational Meeting at 10:07 am.
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8. ELECTIONS
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8.A. Motion to elect the CAVIT Chairperson for 2022
Action(s):
No Action(s) have been added to this Agenda Item.
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8.B. Motion to elect Legislative Liaison for 2022
Action(s):
No Action(s) have been added to this Agenda Item.
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8.C. Motion to establish date and time for Governing Board Meetings
Action(s):
No Action(s) have been added to this Agenda Item.
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8.D. Motion to approve Board Agenda posting sites
Action(s):
No Action(s) have been added to this Agenda Item.
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9. RECONVENE TO REGULAR MEETING
Discussion:
Reconvene to the Regular Meeting at 10:15 am.
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10. STUDY SESSION
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10.A. ESSER III Funding Plan
Discussion:
Mr. Glover presented information on the ESSER III funds that are available to CAVIT and the requirements for spending the funds.
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11. BUSINESS MANAGER'S REPORT
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11.A. Public Hearing for the 2020-2021 Annual Financial Report Revision 1
Discussion:
The AFR had to be revised to correct the ending fund balance for the CTED Completer Grant (Fund 400). The County School Office accidentally gave CAVIT funds that belonged to another CTED. A correcting entry had to be made in the old fiscal year to correct this. The revision only affects page five of the AFR for revenues and ending cash balance in fund 400.
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11.B. Accept 2020-2021 Annual Financial Report, Revision 1 and authorize its publication
Recommended Motion(s):
Accept the 2020-2021 Annual Financial Report, Revision 1. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Action(s):
No Action(s) have been added to this Agenda Item.
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12. ADMINISTRATIVE SERVICES
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12.A. Approve ADE ESSER III Spending Plan
Recommended Motion(s):
Approve ADE ESSER III Spending Plan. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Action(s):
No Action(s) have been added to this Agenda Item.
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13. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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13.A. Administrative Services
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13.A.1. Approve Out-of-State Travel for Stacey Rich to attend the National Association of Workforce Boards National Conference in Washington, DC from April 10-14, 2022
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13.B. Business Services
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13.B.1. Accept budget summary through December 20, 2021
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13.B.2. Approve Payroll Vouchers
Payroll Vouchers 11 through 12, totaling $187,297.49 |
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13.B.3. Approve Expense Vouchers
Vouchers 2209 through 2210, totaling $97,468.93 |
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13.B.4. Accept Student Activities Fund Report through December 20, 2021
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14. FUTURE AGENDA ITEMS
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15. ADJOURN REGULAR SESSION
Recommended Motion(s):
Adjourn the regular meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Meeting adjourned at 10:44 am.
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