Public Meeting Minutes: November 10, 2025 at 6:00 PM - Board of Education Regular Meeting

1. Call to Order and Pledge of Allegiance

Discussion:

Board President Desh called the meeting to order at 6:01 p.m.
Board President Desh led the board members and patrons in attendance at the meeting in the Pledge of Allegiance.
- Special thanks to our senior students who attended that board meeting in alignment with their class curriculum.

2. Announcement of the Open Meetings Act Posting

Discussion:

Board President Desh identified the location of the Open Meetings Act Poster on the wall in the meeting room.
- Special note: Copies of the updated (2025) Open Meetings Act documents were available at the meeting.

Attachments: (1)

Open Meetings Act Poster. Updated. June 2025

3. Staff and Student Presentations

Discussion:

Mr. Johnson provided information on the Veterans Day Breakfast and Veterans Day Assembly scheduled for Tuesday, November 11th, at PHS.
- The breakfast and assembly are always well organized and appreciated by our veterans, families, and community patrons!
- Special thanks to Mr. Davenport and the PHS Student Council for their work in preparing the program.
Mrs. Kloreace Linke (School Psychologist) also provided information on Multi-Tiered Systems of Support (MTSS).
- Please note: The presentation is attached to this agenda item.

Attachments: (1)

November 2025 _ Board of Education Presentation - MTSS

4. Consent Agenda

Action(s):

Motion Passed:

Motion to approve the consent agenda as presented. This motion, made by Dee Moore and seconded by Josh Penterman, Passed.

Cheney : Absent
Busch: Yea
Calfee: Yea
Desh: Yea
Moore: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Board members thanked Mrs.Hendricks for her service to the district.

4.1. Approval of Board Agenda

4.2. Approval of Meeting Minutes

Attachments: (3)

4.3. Approval of Claims/Payment of Bills and Payroll

Attachments: (2)

4.4. Certificated/Classified Hire(s)/Reassignment(s)/Resignation(s)

Discussion:

Board members thanked Mrs. Hendricks for her service to the district.

Attachments: (1)

Hendricks.Julie.Resignation Letter.Signed 10.23.2025

4.5. Financial Reports

Attachments: (2)

5. Public Comment

Discussion:

No public comment was presented during the meeting.

6. Administrative Reports

6.1. Superintendent's Report

Discussion: The following topics were covered under the Superintendent's Report:

Board Meeting Location Change for Monday, December 8, 2025.
- Our next board meeting will be at Bennet Elementary School on Monday, December 8th, 2025.
  - The meeting start time is 6:00 p.m.
Facilities Project Updates:
- Updates were presented on the following areas:
  - PHS Locker Rooms and Restrooms
  - Olson Complex
  - Bennet Elementary
AI Workshop for Educators:
- A summary of the Monday, October 27th ESU #4 Professional Development Conference in Auburn was presented.
Kiewit Luminarium Field Trip Summary:
- A summary of the trip and special thanks to the Luminarium staff members were discussed.
- The Luminarium additionally donated 20 memberships for our elementary teachers.
- More information is available at
  - https://kiewitluminarium.org/
NDE Rule 10 Report:
- This report will be presented to the board at the Monday, December 8th, 2025, regular board meeting.
Fall Membership Report Update:
- Student numbers were discussed.
Highway #2 Traffic Safety Project Update:
- In recent discussions with designated NDOT personnel, the project is still on track to start in the spring of 2026.
Parent Meeting on Social Media, Artificial Intelligence, and Technology:
- This meeting is scheduled for Wednesday, December 10th, from 6:00–7:30 p.m. at Palmyra Junior/ Senior High School in the main north commons.
- This event will be in collaboration with area churches and local community organizations.
- More details will be forthcoming in the next few weeks.
Management of Awards and Trophies Policy:
- Discussion of a potential new policy.
  - Please see the attached document for more details.
- This "draft" document was also discussed later in the meeting under policy review.
Softball Update:
- A school activities survey went out recently to our 6th-12th-grade girls.
- A parent meeting to discuss survey results and future activities additions will be held on Monday, November 17th at 6:00 p.m. at Palmyra High School in the main north commons.
- This topic will be discussed again at the December board meeting.
Palmyra FB Declaration for 2026-2028:
- In alignment with current NSAA guidelines, PHS has chosen an "11-man" classification for the next two school years.
Superintendent Evaluation Timeline:
- Monday, November 10^th
  - NASB sends the board the superintendent's self-evaluation results.
- Monday, November 10th - Wednesday. November 19^th
  - Board members complete their evaluations.
- Monday, December 1st
  - Final Report & Executive Summary will be emailed and mailed to the board president.
Artificial Intelligence Policy Update:
- Please see the attached document for more details.
- This item was discussed later in more detail during the policy review section of the meeting.
Baseball and Olson Complex Field Update:
- Please see the attached pictures.
Personnel Update
- Career Fairs were discussed.
Student and Staff Kudos
- CTE Newsletter:
  - Please see the attached document. Great job by our teachers and students!
- Bennet Elementary School:
  - November Affirmation Challenge
    - Please see the attached document for more details.
    - Special thanks to Mr. Austin Lahmon for his work on this project.
Community Assistance Letter:
- Special thanks to Mr. Austin Lahmon and Mrs. Kloreace Linke for compiling a community support letter to assist our families who may be struggling to make ends meet.
- This is just another example of our staff and our district going the extra mile to help our students and families, especially during difficult times!
Student Kudos:
- Cross Country
- FFA Nationals
- Dottie the Goat
- The student produced Red Ribbon Video
  - This video will be shown during the meeting.
"Panther Den" Update:
- The Panther Den will now be open during home activities at PHS.
  - Pictures of the Panther Den are attached.
ACT Results:
- Please see the attached document.
Bennet Early Childcare Center:
- More specific information was shared at the meeting.
- A video showing the potential for an early childhood/community center was also shown at the meeting.
NDE AQuESTT Classification:
- Update:
Safe Streets Initiative in Bennet:
- Update:
State Education Conference Logistics:
- Update

Attachments: (9)

6.1.1. Superintendent "Letter of Intent"

Discussion:

No further discussion.

Attachments: (1)

Superintendent “Intent to Return” Statement 2026-2027 School Year.Signed

6.2. Administrative Team Report

Discussion: The following items were discussed during the administrative reports:

Monday, October 27th - Friday-31st was Red Ribbon Week.
On Friday, October 31st, Bennet Elementary had its annual Halloween parade.
Monday, November 13th, is World Kindness Day.
Tuesday, November 18th, is a no-school day for students and an in-service day for staff. Teachers will be working through the district technology survey, curriculum, and receive training on the instructional model.
PHS MTSS committee summary.
NEE Staff Evaluation process.
Assessment updates for NSCAS and ACT.
B-3 Team Early Intervention Services.
Special Education topics on Autism, Transitions, Deaf and Hard of Hearing, reports, and IEP writing.
Curriculum Update and junior/ senior high school class scheduling.
Activities

Attachments: (4)

7. Discussion Items- Committee Reports

Attachments: (1)

2025 Board Committee Assignments_ District OR.1. Updated and Approved. January 13.2025 (3)

7.1. Strategic Planning Update

Discussion:

Strategic Planning Committee members summarized the meeting held on Monday, November 3rd, at Bennet Elementary School.

Attachments: (2)

7.2. Negotiations Committee Update

Discussion:

Negotiations Committee members summarized the Negotiations Meetings from Wednesday, October 29th, at Bennet Elementary, and Monday, November 10th.
The committee will continue to meet as needed until the negotiation process is complete.

7.3. Curriculum: Committee on American Civics Update

Discussion:

Committee members summarized the meeting held on Wednesday, October 15th. at PHS.
The next meeting will be on Wednesday, February 18th, 2026 at PHS.

7.4. Technology Committee Update

Discussion:

The Technology Committee is scheduled to meet on Tuesday, November 18th, at 2:30 p.m. at Palmyra High School.
A summary board report will be presented for review at the Monday, December 8th regular board meeting.

Attachments: (1)

Policy #6288. Artificial Intelligence. Updated.July 10.2023.docx

7.5. Budget Committee Update

Discussion:

Copies of the 2024-2025 District Audit were presented to all board members present at the meeting.
The next Budget Committee meeting is scheduled for Monday, December 8th, 2025, at 5:00 p.m. at Palmyra Junior/ Senior High School.

Attachments: (3)

8. Policy Review

Attachments: (1)

DISTRICT OR-1 POLICY REVIEW SCHEDULE_ 2025.Updated. January 13.2025

8.1. Artificial Intelligence Addendum

Discussion:

The attached document was discussed.
- Copies are attached to this agenda item.

Attachments: (2)

8.2. Draft Policy on Awards and Retention Discussion

Discussion:

The attached document is attached and will be discussed at the next Policy Committee meeting.

Attachments: (1)

District OR-1 Sample Policy on District Awards and Retention and Removal of Awards

9. Action Items

9.1. Presentation, discussion, and or official action to approve the purchase of a 71-passenger bus.

Action(s):

Motion Passed:

Motion to approve the purchase of a bus as discussed. This motion, made by Dean Busch and seconded by Jaimi Calfee, Passed.

Cheney : Absent
Busch: Yea
Calfee: Yea
Desh: Yea
Moore: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion.

9.2. Presentation, discussion, and or official action to approve the 2024-2025 District Audit

Action(s):

Motion Passed:

Motion to approve the 2024-2025 district audit as presented. This motion, made by Dee Moore and seconded by Josh Penterman, Passed.

Cheney : Absent
Busch: Yea
Calfee: Yea
Desh: Yea
Moore: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion.

Attachments: (1)

2025 PALMYRA SCHOOLS ANNUAL AUDIT

9.3. Presentation, discussion, or official action to approve a contract for Strategic Planning.

Action(s):

Motion Passed:

Motion to approve the contract as presented to utilize the ALIGN process for Strategic Planning. This motion, made by Dean Busch and seconded by Josh Penterman, Passed.

Cheney : Absent
Busch: Yea
Calfee: Yea
Desh: Yea
Moore: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Discussion revolved around timing of the process and the composition of staff, students, and community members recommended for the Strategic Planning Overview Committee.

Attachments: (2)

10. Board of Education Development

Discussion:

No further discussion.

Attachments: (1)

november-2025-board-quicks-e-update

11. Closed Session

Discussion:

No closed session occurred during the meeting.

12. Topics for Next Month’s Agenda

Discussion:

No further discussion.

13. Adjournment

Discussion:

The meeting was adjourned at: 7:30 p.m.

November 10, 2025 at 6:00 PM - Board of Education Regular Meeting

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