September 11, 2023 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:  Olson Park Elementary students

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:  Regular and Closed Minutes of August 21, 2023, School Improvement Days  August 21, 2023 public hearing Minutes and E Learning Plan public hearing Minutes 

7. Jason Blume, Assistant Superintendent for Communications & Community Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Larry Smith, Board member

10.A.1. Next Education Committee meeting:  October 24, 2022 @ 4:30 p.m.

10.B. Kurt Thompson, Vice President

10.B.1. Next Business Services Committee:  October 4, 2023 @ 5:30 p.m.

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  September 28, 2023 @ 4:30 p.m. (W-145, Harlem High School)

10.D. Aaron McKnight, Board member

10.E. Rebecca Carlson, Board member

10.F. Megan Hastings, Board Member

10.G. Michael Sterling, President

10.G.1. Note:  Public Hearing on Final Budget scheduled for September 25, 2023 @ 5:40 p.m.

10.G.2. Next Regular Board Meeting:  September 25, 2023 @ 6:00 p.m.

10.G.3. Next Policy Committee Meeting:  October 16, 2023 @ 4:30 p.m.

10.G.4. Recommendation to release redacted Closed Minutes from January 1, 2023 through June 30, 2023

10.G.5. Advanced Learner Program (ALP) and Fine Arts

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.B. Josh Aurand, Assistant Superintendent for Business & Operations, CSBO

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Recommendation to approve an agreement with the Regional Board of Education for professional services with Harlem Middle School staff on how to effectively build collaborative relationships at a cost of $8,400, paid through Postsecondary Success Grant

11.B.4. Recommendation to approve a five-year subscription for PAES Lab App (Practical Assessment Exploration System) for the high school at a cost of $10,000, paid with IDEA ARP and IDEA Flow Through funds

11.B.5. Recommendation to approve an agreement with CERx Solutions for commissioning of the Harlem High School CTE Addition & Renovations at a cost of $33,500

11.B.6. Recommendation to approve agreement with The Regional Board of Education (ROE) for professional development workshops for teachers and administrators on Institute Day Oct. 6, 2023 at a cost of $8,000, paid with Title II funds

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve release of redacted Closed Minutes from January 1, 2023 through June 30, 2023

13.B. Approve Resolution Declaring Surplus Property

13.C. Approve an agreement with the Regional Board of Education for professional services with Harlem Middle School staff on how to effectively build collaborative relationships at a cost of $8,400, paid through Postsecondary Success Grant

13.D. Approve a five-year subscription for PAES Lab App (Practical Assessment Exploration System) for the high school at a cost of $10,000, paid with IDEA ARP and IDEA Flow Through funds

13.E. Approve an agreement with CERx Solutions for commissioning of the Harlem High School CTE Addition & Renovations at a cost of $33,500

13.F. Approve agreement with The Regional Board of Education (ROE) for professional development workshops for teachers and administrators on Institute Day Oct. 6, 2023 at a cost of $8,000, paid with Title II funds

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

17. Adjournment