August 21, 2023 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance:

4. Approval of Agenda

5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.

6. Approval of Board Meeting Minutes:  Regular & Closed Minutes of August 7, 2023

7. Jason Blume, Assistant Superintendent for Community Engagement & Public Relations

7.A. Awards and Recognitions

8. Comments from the Community

9. Approval of Bills

9.A. Payables Summary

9.B. Voided Checks

9.C. Payroll Voucher(s)

9.D. Accounts Payable Warrants

10. Communications and Committee Reports

10.A. Michael Sterling, President

10.A.1. First Day of School Today

10.A.2. Next Regular Board Meeting:  September 11, 2023 @ 6:00 p.m.

10.A.3. Next Policy Committee Meeting:  October 16, 2023 @ 4:30 p.m.

10.A.4. Recommendation to approve Second Reading of Policy Updates from July 17, 2023 First Readings

10.A.5. Recommendation to approve First Reading of Policy Updates from August 14, 2023 Policy Committee Recommendations

10.B. Kurt Thompson, Vice President

10.B.1. Next Business Services Committee meeting:  September 6, 2023 @ 5:30 p.m.

10.C. Evelyn Meeks, Secretary

10.C.1. Next Equity & Social Justice Meeting:  September 28, 2023 @ 4:30 p.m. (W-145, Harlem High School)

10.D. Aaron McKnight, Board member

10.E. Rebecca Carlson, Board member

10.F. Larry Smith, Board member

10.F.1. Next Education Committee meeting:  August 29, 2023 @ 4:30 p.m.

10.G. Megan Hastings, Board Member

11. Administrative Reports

11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

11.A.1. Recommendation to approve Student Travel Requests:

11.A.2. Public Hearing held at 5:40 p.m. - School Improvement Days
Public Hearing held at 5:50 p.m. - E- Learning Plan

11.A.3. Recommendation to approve and submit the Application for Renewal of Waiver for School Improvement Days from 2024-2025 through 2028-2029 school years to the Illinois State Board of Education

11.A.4. Recommendation to approve Resolution authorizing renewal of District E-Learning Program not to exceed the minimum number of emergency days in the approved school calendar for years 2023-2024 through 2025-2026 and submission to the Regional Office of Education

11.B. Josh Aurand, Assistant Superintendent for Business & Operations, CSBO

11.B.1. Recommendation to approve Resolution Declaring Surplus Property:

11.B.2. Recommendation to approve Facility Requests:

11.B.3. Presentation of FY24 Tentative Budget, Recommendation to approve FY24
Tentative Budget Resolution and Set Public Hearing for September 25, 2023 at 5:40 p.m.

11.B.4. Recommendation to approve Change Order for the Harlem High School Exterior Tuckpointing in the amount of $414,830.  

11.B.5. Recommendation to approve settlement agreement

11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources

11.C.1. Recommendation to approve Personnel Agenda & Addendum

11.C.2. Resignations

11.D. Dr. Terrell Yarbrough, Superintendent

12. Consent Agenda

12.A. Approve Personnel Agenda & Addendum

12.B. Approve Student Travel Request(s)

12.C. Approve Facility Request(s)

13. ACTION ITEMS

13.A. Approve Resolution Declaring Surplus Property

13.B. Approve Second Readings of Policy Updates from July 17, 2023 First Readings

13.C. Approve First Reading of Policy Update Recommendations from August 14, 2023 Policy Committee

13.D. Approve and submit the Application for Renewal of Waiver for School Improvement Days from 2024-2025 through 2028-2029 school years to the Illinois State Board of Education

13.E. Approve Resolution authorizing renewal of District E-Learning Program not to exceed the minimum number of emergency days in the approved school calendar for years 2023-2024 through 2025-2026 and submission to the Regional Office of Education

13.F. Approve FY24 Tentative Budget Resolution and Set Public Hearing for September 25, 2023 at 5:40 p.m.

13.G. Approve Change Order for the Harlem High School Exterior Tuckpointing in the amount of $414,830.  

13.H. Approve settlement agreement

14. Announcements and Discussion:  

15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

16. ACTION ITEMS AFTER CLOSED SESSION

17. Adjournment